MINUTES - Council - 20010925
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 28-01
Council Chambers
Aurora Town Hall
Tuesday, September 25, 2001
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair, Councillors Kean,
Griffith, MacEachern, Pedersen, Timpson, Vrancic
and West.
Councillor Wallace was away on vacation.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director
of Planning, Director of Leisure Services, Director
of Public Works/Acting Fire Chief, Treasurer,
Administrative Co-ordinator and Council/
Committee Secretary.
Mayor Jones called the meeting to order at 7:00 p.m.
I DECLARATIONS OF INTEREST
Councillor Vrancic declared an interest in item #5 - BA01-009 - 15243 Yonge
Street - Wall Mural and the related delegation, by virtue of a solicitor-client
relationship and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the content of the Agenda be approved as presented with the
addition of the following:
• Delegation request from Phyllis Morris, Resident, re: Item #2
CS01-026 - Council Composition Review.
CARRIED
At this point in the Meeting Mayor Jones advised that item #8 - "TR01-029 - 2000
Year-End Report and Audited Financial Statements" has been removed from the
agenda.
Aurora Council Minutes No. 28-01 Page 2
Tuesday, September 25, 2001
III ADOPTION OF MINUTES
Council Meeting No. 26-01, Tuesday, September 11, 2001
Special Council Meeting No. 27-01, Tuesday, September 18, 2001
Moved by Councillor Kean Seconded by Councillor Griffith
THAT the Minutes of Meeting Numbers 26-01 be adopted as printed
and circulated and 27-01 be adopted as amended.
CARRIED
IV PRESENTATIONS
Debbie Korolnek, Director of Water and Wastewater for the Region of
York, re: The Introduction of Lake Ontario Based Water into Aurora's
Water System.
Debbie Korolnek, Director of Water and Wastewater for the Region of York,
provided an update of the testing methods, results and timeline for the
completion of the introduction of Lake Ontario based water into Aurora's water
system. Ms Korolnek advised that the project, when all certification is
finalized, should be completed by May of 2002. Prior to that time there will be
a number of public notices and information materials made available for all
residents to access in order to keep the public informed of the process.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 9, 10, 13 and 15 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
3. ADM01-029 - Aurora Hydro Connections Ltd.
Lease of Premises at 215 Industrial Parkway South
THAT the Mayor and Clerk be authorized to execute a lease
agreement with Aurora Hydro Connections Ltd. for the property
municipally known as 215 Industrial Parkway South, Aurora.
6. PL01-073 - Five Year Review
Provincial Policy Statement
THAT Council endorse the attached report from the Region of York
Planning Department respecting the Five Year Review of the Provincial
Policy Statement.
Aurora Council Minutes No. 28-01 Page 3
Tuesday, September 25, 2001
7. PW01-035 - Municipal Access Agreement Extension-
Town of Aurora and Futureway Communications Inc.
THAT Council authorize the Mayor and Clerk to execute the attached
Municipal Access Agreement Extension for one more year between the
Town of Aurora and Futureway Communications Inc. to permit
Futureway Communications Inc. to install its equipment within Town
owned rights-of-way under the terms and conditions of the Municipal
Access Agreement.
8. This Item was Removed From the Agenda
11. Appointment of New Member to L.A.C.A.C.
THAT Meghan Crawford to be appointed as a member of the Local
Architectural Conservation Advisory Committee.
12. CS01-027 - Request for Street Names Wycliffe/
Diamond Homestead 227 Vandorf Sideroad
Parts of Lots 74 and 75, Concession 1 EYS
THAT the list of street names approved by Council on August 21, 2001
be amended; and
That the following list of names now be allocated to the proposed
internal streets within the proposed Wycliffe site plan agreement.
Britton Kendrick
Bonnell Wilton
Danbrook Tucker
14. EDC01-01 - September 12, 2001, Economic Development
Advisory Committee Meeting
THAT the Committee Record of the Economic Development Advisory
Committee Meeting held on September 12, 2001 be received as
information;
THAT David Griffith be appointed Chair of the Economic Development
Advisory Committee for the first year term beginning September 2001,
and ending September, 2002, and Damir Vrancic assume the chair for
the second year commencing October 2002, for the duration of this
term of the Committee; and
THAT the Committee endorses the concept of improving/creating the
Town of Aurora’s visual identity at Highway #404 and that the Director
of Leisure Services be requested to include the project and proposed
funding for the planting within the Department’s 2002 Capital and/or
Operating budget preparation.
CARRIED
Aurora Council Minutes No. 28-01 Page 4
Tuesday, September 25, 2001
VII DELEGATIONS
The Larter Group re: Final Artist's Revisions to the
Design for the Great Canadian Achievements Wall Mural.
Mr. Larter Floss provided a pictorial presentation of the design for the Great
Canadian Achievements Wall Mural, defining the various minor revisions that
have been made since his previous delegation to General Committee. Mr.
Larter indicated that the time line for completion of this mural is short, due to
the impending winter weather.
Moved by Councillor West Seconded by Councillor Pedersen
THAT the comments of the delegate be received and that item #5
BA01-009 - 15243 Yonge Street - Wall Mural, be brought forward for
consideration at this point in the meeting.
CARRIED
Councillor Vrancic, having previously declared an interest in item #5, did not take
part in the vote called for in this regard.
5. BA01-009 - 15243 Yonge Street - Wall Mural
Moved by Councillor West Seconded by Councillor Griffith
THAT Council endorse the proposed Mural at 15243 Yonge Street as
presented by Larter Associates Inc.
THAT Council authorize the Mayor and Clerk to execute a
maintenance agreement with Larter to provide for the maintenance of
the Wall Mural at 15243 Yonge Street; and
THAT a contribution of $5,000 to assist with the project be
approved.
CARRIED
Phyllis Morris, Resident re: Item #2
CS01-026 - Council Composition Review.
Phyllis Morris, resident of the Town of Aurora and former Councillor, appealed
to Council to maintain the current number of Councillors when considering
this item on the agenda. Mrs. Morris indicated that in the interest of
preserving democracy in Muncipal Government and in the interest of fair
representation of the residents of this growing community, it would be
counterproductive to reduce the size of Council.
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the comments of the delegate be received and that item #2
CS01-026 - Council Composition Review, be brought forward for
consideration at this point in the meeting.
CARRIED
Aurora Council Minutes No. 28-01 Page 5
Tuesday, September 25, 2001
2. CS01-026 - Council Composition Review
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the current Council composition remain unchanged.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. LSRC03-01 - Sept. 12, 2001, Library Square
Redevelopment Committee Meeting
Moved by Councillor Kean Seconded by Councillor West
THAT the Committee Record of the Library Square Redevelopment Ad
Hoc Committee meeting held on September 12, 2001 be received as
information; and
THAT the Minutes be amended to reflect that Mayor Jones and
Councillor Pedersen were in attendance.
CARRIED
4. LSAC01-07 September 13, 2001, Leisure Services
Advisory Committee Meeting Minutes
Moved by Councillor West Seconded by Councillor Kean
THAT the Committee Record of the Leisure Services Advisory Committee
Meeting held on September 13, 2001 be received as information; and
THAT the Leisure Services Advisory Committee review the capital budget for
the Parks and Recreation Master Plan incorporating a large reserve fund for
future endeavors and bring it back to the LSAC for review; and
THAT the correspondence from the Ontario Heritage Foundation be received
as information; and
THAT a “Charitable Donations Policy” be created to allow requests from
charitable organizations to be presented to the Director of Leisure Services
in order to prepare recommendations for Council; and
THAT the correspondence from the Lake Simcoe Region Conservation
Authory be received; and
THAT modifications be made to the Parks By-law; and
THAT the amended By-law be presented to General Committee for
discussion, then to Council for final approval.
CARRIED
Aurora Council Minutes No. 28-01 Page 6
Tuesday, September 25, 2001
9. TR01-030 - Receipt of Excess Working Capital – Aurora
Hydro Connections Ltd.
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT Council accept the transfer of excess working capital in the
amount of $2,944,874.31 from Aurora Hydro Connections Limited as
approved by resolution by its Board of Directors at the meeting of
Tuesday, September 18, 2001.
THAT Council direct the Treasurer to create a separate Reserve
account as a contingency for future costs associated with either Aurora
Hydro Connections Limited or Borealis Hydro Electric Holdings Inc.
THAT Council direct the Treasurer to allocate the proceeds from the
distribution of excess working capital as follows:
Aurora Hydro Contingency Reserve $ 500,000.00
Municipal Capital Reserve 2,444,874.31
AMENDMENT: Upon the question of the adoption of the resolution,
it was:
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT Aurora Hydro Contingency Reserve of $500,000.00 and the
Municipal Capital Reserve of $2,444,874.31 both be placed into a
"Aurora Hydro Contingency Reserve Fund" until the Amalgamation
process is completed.
CARRIED
The main motion was CARRIED AS AMENDED
10. Memo from Mayor Tim Jones re: Street Naming Policy
Amendment
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the Street Naming Policy be further amended to include the
distinction of Fire Protection, Police or Veteran Status, or others
as deemed appropriate by Council.
CARRIED
Moved by Councillor Kean Seconded by Councillor Griffith
THAT the Street Naming Policy be approved as amended.
CARRIED
13. Memo from Samantha Sample, Chair of TOAST Committee
Re: Donation to the American Disaster Fund
Moved by Councillor Kean Seconded by Councillor Pedersen
THAT Council contribute $250 to match the contribution of $250 by the
TOAST Committee, to be a total donation of $500 for the American
Disaster Fund; and
Aurora Council Minutes No. 28-01 Page 7
Tuesday, September 25, 2001
THAT a challenge be issued to other Councils within the Region to
follow this initiative.
CARRIED
15. LACAC01-07 August 29, 2001, Local Architectural
Conservation Advisory Committee Meeting Minutes
Moved by Councillor Timpson Seconded by Councillor MacEachern
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on August
29, 2001, be received as information.
2. THAT the Committee expresses it’s concerns about the future plans of
the building known as the Petch Log House located at 15395 Leslie St.
which is currently identified in the inventory of historical buildings of the
Town;
And further that LACAC reaffirms its position as stated in the resolution dated
July 17, 2000:
“That LACAC advise the Planning Dept. and Council of the significance
of the Petch Log House;
That LACAC recommend to Council the preservation of the Petch Log
House;
That LACAC work with the developer to investigate possible sites and
uses for the Petch House;
And that the developer be invited to attend the LACAC meeting to
discuss the preservation of the Petch House’.
3. THAT J. McIntyre be appointed as the designated member to
present LACAC's position at the OMB hearing in October.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that he had no new information to report at this time.
X OTHER BUSINESS, COUNCILLORS
Councillor Griffith advised that he had been approached by the Aurora
Optimist Club with a request for permission to use the main floor of the Aurora
Public Library to hold their annual book sale during the first weekend of
December 2001.
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT The main floor of the Aurora Public Library be provided for the
Aurora Optimist Club to hold their annual book sale on December 1
and 2, 2001, if negotiations with the Armory are not successful.
CARRIED
Aurora Council Minutes No. 28-01 Page 8
Tuesday, September 25, 2001
Councillor MacEachern requested that a portion of the Town of Aurora's
Website called "The Complementary Roles and Responsibilities of
The Town of Aurora's Council and The Administration" be reviewed and
revised to better reflect the role of Council.
Councillor Kean requested that staff investigate and report back on the
feasibility of setting the fine for illegal dumping at $50,000.
Councillor Vrancic requested an update on the status of the Band Shell. The
Director of Leisure Services advised that progress is slower than desired,
however progress is being closely monitored and all efforts are being made to
complete the project as promptly as possible.
XI READING OF BY-LAWS
By-law 4283-01.P was deferred to a future meeting of Council.
XI IN CAMERA
Legal Matter
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT Council proceed In Camera to address a Legal Matter.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:00 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK