MINUTES - Council - 20010522
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 15-01
Council Chambers
Aurora Town Hall
Tuesday, May 22, 2001
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair, Councillors Griffith,
Kean, MacEachern, Pedersen, Timpson, Vrancic,
Wallace and West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning,
Director of Building Administration, Director of
Leisure Services, Manager of Engineering
Services, Treasurer and Council/Committee
Secretary.
Following Open Forum the Mayor called the meeting to order at 7:20 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Timpson declared an interest in item #14 - LSAC-04 report, with respect
to parking arrangements on the property of the Trinity Anglican Church, by virtue of
his membership with the church, and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Pedersen Seconded by Councillor Wallace
THAT the content of the Agenda be approved as presented, with the
addition of the following:
• (Item #11)(3) Delegation request from Mr. Andrew Pick re: General
Committee Report 11-01, - PW01-019 - Reallocation of Capital
Funding, (Maple & Fleury Streets Reconstruction)
• (Item #2) Amendment to the recommendations in - LS01-024 - 2001
Community Grant Requests.
• (Item #11)(1) Memo from David Atkins, Manager of Engineering
Services, re: Correction for Minutes of General Committee Meeting
of May 15, 2001 - Report PW01-009 (Kennedy Street West
Reconstruction)
• New Item from Sue Seibert, Director of Planning, re: Oak Ridges
Moraine Protection Act, 2001.
CARRIED
Aurora Council Minutes No. 15-01 Page 2
Tuesday, May 22, 2001
III ADOPTION OF MINUTES
Council Meeting No. 12-01, Tuesday, May 8, 2001
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the Minutes of Meeting Number 12-01 be adopted as printed
and circulated.
CARRIED
IV PRESENTATIONS
Dale Downey, Committee Chairperson of the Aurora
Agricultural Society Fair and Horse Show
re: RCMP Musical Ride Committee
Mr. Dale Downey advised that the Aurora Agricultural Society is celebrating
it's 80th anniversary, and that the Board of Directors have decided to celebrate
this occasion by presenting the Royal Canadian Mounted Police - Musical
Ride to perform at the Aurora Community Centre on Thursday, June 14. The
ride involves 33 horses and riders in full uniform, performing various drills
choreographed to music, and is considered a spectacular show.
Mr. Downey also presented a framed print on behalf of the Aurora Agricultural
Society to the Mayor in honour of the Town's involvement in this event. The
print is a photograph of the R.C.M.P. Musical Riders - performing their most
popular drill the "Charge". The Mayor commended the Aurora Agricultural
Society for their ongoing services within the community and congratulated
them on their 80th anniversary.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 5, 8, 9, 11(1), 11(3), 11(6), 11(9), 13, 14, 17 and 21 were identified
for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. LS01-019 - Formation of the Youth Action Committee
THAT the General Committee (in-camera session) recommends the
following youth members to be appointed to the Youth Action
Committee for a term expiring on September 1, 2002:
Erin Collins Ashley Gardner
Brian Harvey Lindsey Gardner
Jae Hee Lee Tara Juhasz
Brian Lin Robyn Marsh
Megan Smith Sarah Black
Aurora Council Minutes No. 15-01 Page 3
Tuesday, May 22, 2001
3. LS01-025 - Award of Tender No. L.S. 2001-15 Aurora
Public Library Furniture and Equipment
THAT Council approve the purchase of furniture and equipment for the
new Aurora Public Library from A & D Enterprises; and
THAT staff be authorized to negotiate with A & D Enterprises to defer
purchases of furniture and equipment in the amount of $37,157 and
award this Tender at a reduced cost of $214,999.91 excluding G.S.T.
4. LS01-026 - Agreement with 250213 Holdings Limited
THAT Council authorize the Mayor and Clerk to sign the Agreement
with 250213 Holdings Limited for the right to an easement on the
property to install a retaining wall as part of the Aurora Public Library
Project.
6. PL01-047 - Extension of Exemption from Part Lot Control
Harry Gordon Lumsden and Karen Edith
Lumsden Part of Lot 27, Plan 246
144 Hillview Drive, D12PLC-01-01
THAT Council approve the extension of exemption from Part Lot
Control to Part of Lot 27, Registered Plan 246 for the purposes of
creating a sanitary sewer easement on the subject lands; and
THAT Council enact and give all three readings to By-law Number
4284-01.D.
7. PW01-017 - Award of Tender No. PW-2001-13,
Supply and Delivery of one 2002 Conventional
Cab Dump/Sander/Plow Truck
THAT Tender No. PW-2001-13, Supply and Delivery of one 2002
Conventional Cab Dump/Sander/Plow Truck be awarded to Galloway
Motors Ltd. at the adjusted tendered price of $155,182.35;
THAT staff be requested to report on winter service staffing and
equipment utilization options; and
THAT the sale of the Town's current 1985 dump/sander/plow truck be
deferred until such time as Council has determined staffing and
equipment requirements for the Town's Winter Maintenance Program.
10. Memo from Treasury re: Amended appendix "A"
relating to General Committee Report 11-01, item 4
- TR01-19 - Members of Council Expense Policy
THAT the revised appendix "A" to (item 4) - TR01-19 - Members of
Council Expense Policy, of the General Committee Report No. 11-01
be received.
12. LACAC01-03 - March 26, 2001 Local Architectural
Conservation Advisory Committee
THAT the Committee Record of the L.A.C.A.C. Meeting held on March
26, 2001, be received as information; and
Aurora Council Minutes No. 15-01 Page 4
Tuesday, May 22, 2001
That as a goal for 2001 that parameters and standards be established
in order to develop a downtown heritage conservation district in the
area noted as the historic core identified in the Town’s Official Plan;
and
That a subcommittee be formed to prepare Terms of Reference for a
heritage conservation district, and further that this review also
encompass the Aurora Cemetery as well as other significant landscape
features of the Town; and
That B. Panizza be requested to develop a job description for a
Research and Development Student in order that an application can be
submitted to On-Site Source for support; and
That the Baldwins Restaurant 120 Wellington St. E. and The Aurora
Trinity Anglican Church 79 Victoria St. be nominated for the Town of
Aurora Local Architectural Advisory Committee Heritage &
Preservation Award for their work in the redevelopment projects of
these buildings during the past year; and
That the Committee of Adjustment be advised that LACAC has no
concerns with the minor variance applications related to King/Ryan 19
Dinsmore Terrace and Croker 14929 Bathurst St.
That I. Connor and D. Ferguson be authorized to attend The Place
Odyssey 2001 Conference in Owen Sound on May 25 – 26, 2001.
15. TSAB01-04 - May 8, 2001 Traffic Safety Advisory Board
THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on May 09, 2001 be received as information;
THAT the Committee Record of the Roadwatch Meeting held on May
09, 2001 be received as information; and
THAT the following recommendations of the Board be adopted:
a) THAT the May 09, 2001 TSAB01-019 report regarding Primeau
Drive, Fife Road and October Lane – On Street Parking
Considerations be received as information; and
THAT the TSAB01-019 report be submitted to Council for their
approval.
b) THAT the April 10, 2001 letter from York Region regarding
pedestrian walk times at Yonge Street and Wellington Street
be received as information.
c) THAT the April 23, 2001 letter from Alexander Sepsi regarding
safety concerns on the north side of Hollandview Trail be
received as information;
THAT a letter be sent back to Alexander Sepsi with information
on the Road Watch and Speed Watch Programs;
THAT the radar board be scheduled for use along Hollandview
Trail; and
THAT the York Regional Police be requested to give Hollandview
Trail greater speed enforcement.
Aurora Council Minutes No. 15-01 Page 5
Tuesday, May 22, 2001
d) THAT the April 25, 2001 e-mail from Mrs. Marina Stathopoulos
regarding safety concerns at the intersection Stone Road and
Milloy Place be received as information; and
THAT Mrs. Marina Stathopoulos be sent a copy of the
Community Safety Zone report that is scheduled to be completed
in the fall for Stone Road.
e) THAT the April 25, 2001 letter from John and Linda Housser
regarding safety concerns on Spruce Street be received as
information; and
THAT the York Regional Police be requested to give the
intersections of Spruce and Catherine and Spruce and Maple
greater enforcement for stop sign compliance.
f) THAT the activity list be received as information.
g) THAT the radar board schedule be received as information.
16. Correspondence from Denis Kelly, Regional Clerk
re: Lake Simcoe Region Conservation Authority
Expansion of Jurisdiction within the Township
of Oro-Medonte
THAT Council appoint two members to the Lake Simcoe Region
Conservation Authority.
18. Correspondence from Andy MacPherson, President,
Aurora Agricultural Society Fair and Horse Show
re: Aurora Fair and Horse Show
THAT the correspondence be received and endorsed.
19. Correspondence from Mr. Clifford M. Sifton, President
The Toronto Polo Club re: Request to erect signs for
the Ontario Heart and Stroke Foundation - 2001 Polo
Charity Series
THAT permission be granted to erect event signs at various locations
in the Town of Aurora for the Ontario Heart and Stroke Foundation –
2001 Polo Charity Series Event to be held on June 15, 16 and 17
2001; and
THAT the applicant be requested to seek approval from the Region of
York for those signs to be placed on Regional Road allowances.
20. Memo from Councillor Wallace re: Report No. 01-01
from the meeting of the Joint Council Integration
Committee - May 9, 2001
THAT the Committee Record of the Joint Council Integration
Committee Meeting held on May 9, 2001 be received as information;
CARRIED
Aurora Council Minutes No. 15-01 Page 6
Tuesday, May 22, 2001
VII DELEGATIONS
Mr. Andrew Pick, resident of Fleury Street re: General Committee Report
11-01, - PW01-019 - Reallocation of Capital Funding, (Maple & Fleury
Streets Reconstruction)
Mr. Pick advised that he and many other residents on Fleury street, who
initially protested the proposed development to their street, have met with
staff and have had the opportunity to review a revised proposal. Mr. Pick
explained that the residents are pleased with the new proposal and are
supporting the original recommendation to go ahead with the project. Mr.
Pick advised that Council should rule against the deferral of these
developments for a year, in the interest of starting the work while the street is
still in good enough condition to sustain the proposed improvements. It was
also suggested that the work to Maple Street can be held off for a year with
no detrimental effects however, Fleury Street is in poor condition and waiting
a year would run the risk of irreparable damage and therefore the two streets
should be dealt with separately.
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the comments of the delegate be received and referred to item
11(3) for consideration.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. LS01-024 - 2001 Community Grant Requests
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the 2001 Grant requests including Community Grants and
Special Events Grants totaling $31,100 be approved as outlined
herein;
THAT in the future, the Community Grant Reports be provided in
January of each year, to correspond with the budget process; and
THAT future reports of this nature will identify whether
organizations are to receive money or services in kind.
CARRIED
5. PL01-045 - Zoning By-law Amendment and Site Plan
Application Ceby Management Limited
Lots 1, 6, 7, 8 and 9, Registered Plan 30
32 Mill Street and 33, 37, 41 and 45 George Street
Files D14-21-00 and D11-04-01
Moved by Councillor Wallace Seconded by Councillor Timpson
That Council receive as information report number PL01-045,
regarding the status of Zoning By-law Amendment Application number
D14-21-00 and Site Plan Application number D11-04-01 with respect
to Lots 1, 6, 7, 8 and 9, Registered Plan 30, know municipally as 32
Mill Street and 33, 37, 41 and 45 George Street.
CARRIED
Aurora Council Minutes No. 15-01 Page 7
Tuesday, May 22, 2001
8. PW01-020 - Acceptance of Municipal Services – Dical
Investments Subdivision Registered Plan 65M-2725.
Moved by Councillor Kean Seconded by Councillor Griffith
That Council accept the municipal services contained within
Registered Plan 65M-2725 of the Dical Investments Limited
Subdivision;
THAT the Director of Public Works be authorized to issue a Certificate
of Acceptance of Public Works for said lands as required under
Paragraph 22, Part II of the Subdivision Agreement;
THAT the Treasurer be directed to release all municipal servicing
securities held in relation to the Dical Investments Limited Subdivision
with the exception of $2,500.00 which shall be retained to guarantee
completion of outstanding works.
CARRIED
9. PW01-021 - Deletion of Sidewalk on North-South leg of Baywell
Crescent Bayview Wellington Centre Phase III Subdivision
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT sidewalk not be constructed on the north-south leg of Baywell
Crescent as part of the servicing of the Bayview Wellington Centre
Phase III Subdivision.
CARRIED
11. General Committee Meeting Report No. 11-01
Tuesday, May 15, 2001
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 11-01, TUESDAY, MAY 15, 2001 - ITEM 1
(1) PW01-009 - Kennedy Street West Reconstruction
Moved by Councillor West Seconded by Councillor Timpson
THAT the design for the reconstruction of Kennedy Street West from
George Street to Murray Drive, as revised and presented to the public
on February 27, 2001, and as further detailed within Report PW01-009,
be approved;
THAT an arborist be retained to provide on-site inspection during
construction activities;
THAT the Director of Public Works be authorized to initiate the tender
process for the project;
THAT traffic calming humps be included on Kennedy Street West
in the area west of George Street; and
THAT rumble strips be installed between Highland Court and
Murray and roll curbs be installed.
CARRIED
Aurora Council Minutes No. 15-01 Page 8
Tuesday, May 22, 2001
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 11-01, TUESDAY, MAY 15, 2001 - ITEM 3
(3) PW01-019 - Reallocation of Capital Funding, and comments from the
delegate.
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the reconstruction of Kitimat Crescent be approved for the 2001
construction year;
THAT funds in the amount of $415,000 be allocated to the
reconstruction of Kitimat Crescent in 2001;
THAT the funds for the reconstruction of Kitimat Crescent come from
the previous allocation of $486,100 for the reconstruction of Maple
Street and Fleury Street; and
THAT the Director of Public Works be authorized to initiate the tender
process for the reconstruction of Kitimat Crescent as described in
Report No. PW01-019.
CARRIED
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 11-01, TUESDAY, MAY 15, 2001 - ITEM 6
(6) CS01-015 - Street Naming Policy - Amendments
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the street entering into the Aurora Town Hall be named Aurora
Way, and that the Town Hall address be changed to #1 Aurora Way.
On a recorded vote, the resolution was DEFEATED
YEAS: 4 NAYS: 5
VOTING YEAS: Councillors Kean, MacEachern, Vrancic and Wallace
VOTING NAYS: Councillors Griffith, Pedersen, Timpson, West
and Mayor Jones
AMENDMENT: Upon the question of the adoption of the resolution,
it was:
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the clause of the Street Naming Policy, under the heading
of Criteria, that reads "Officials holding municipal elected office
for the Town of Aurora who have left such office for a period of
five (5) years or are deceased." Be removed from the Policy.
CARRIED
Aurora Council Minutes No. 15-01 Page 9
Tuesday, May 22, 2001
Moved by Councillor West Seconded by Councillor Griffith
THAT the proposed amendments to the Street Naming Policy,
attached as Attachment “A” be approved; and
THAT the proposed street names, attached as Attachment “B”, be
approved and added to the Bank of Approved Street Names.
The main motion was CARRIED AS AMENDED
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 11-01, TUESDAY, MAY 15, 2001 - ITEM 9
(9) Memo from Councillor Ron Wallace re: Fire and Emergency
Services Consolidation Work Plan
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the correspondence be received and endorsed; and
THAT the funding of $20,000 be approved and that staff seek the
possible financial assistance from the Region of York.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT the Report of the General Committee Meeting No. 11-01 be
received and the recommendations carried by the Committee be
adopted.
CARRIED
13. LACAC01-04 - April 23, 2001 Local Architectural
Conservation Advisory Committee
Moved by Councillor West Seconded by Councillor Timpson
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on April
23, 2001, be received as information.
2. THAT Council be advised that LACAC commented on the planning
applications because it was invited to do so by the Planning
Department; and
THAT furthermore LACAC believes its comments are consistent with
the general guidelines provided by the Ontario Heritage Act and the
Town of Aurora By-law establishing LACAC under which LACAC
operates.
3. THAT the recommendation of the LACAC meeting held on March 26,
2001 be amended to indicate that three subcommittees be formed to
deal with:
Heritage Conservation District
Aurora Cemetery
Significant Landscape Features; and
Aurora Council Minutes No. 15-01 Page 10
Tuesday, May 22, 2001
THAT designated members of LACAC report back to LACAC after
discussions with prior LACAC members and members of the
community about these subcommittees.
4. THAT LACAC support the planning application for 53 Wellington Street
East with the provision that appropriate screening through trees and
landscaping, in addition to the fencing, be implemented in order to
protect the neighbouring heritage residential properties.
5. THAT LACAC support the Town in striking an equitable balance
between the Town’s strategy for growth and desire to protect the
natural environment associated with this unique area of the Oak
Ridges Moraine.
6. THAT LACAC request that staff be directed to reaffirm its directives of
September 14, 1994 and April 15, 1996, that the landmark chimney of
the Fleury Agricultural Works, now owned by Bacon Basketware, be
retained; and
THAT LACAC request that Council authorize the preparation of a By-law
for the designation of the chimney under the Ontario Heritage Act; and
THAT the Chair of LACAC be directed to write a letter to Scot Liddell of
Bacon Basketware requesting a meeting with him, at the earliest
convenience, in order to discuss other options regarding the smoke
stack on the Bacon Basketware property.
7. THAT LACAC support the Committee of Adjustment application B-02-
01/D10-02-01 (Spring) and would like to urge the applicant to consider
designating the wildlife park as a heritage landscape feature which would
be included in LACAC’s list of natural landscape features.
8. THAT LACAC recommend that given that Maple and Fleury Streets are
part of a recognized historic neighbourhood, the Committee supports the
need for Town staff to involve an “urban design specialist” to work with the
residents and the Works Department to plan for the rebuilding and
restoration of these streets.
9. THAT staff be directed to continue discussions with the owner of
the property regarding the pillar for the radial railway on the property
north of Vandorf Road and Yonge Street and to report back to LACAC.
10. THAT the LACAC terms of reference, mandate, By-law and the
Heritage Act be provided to the Mayor and Members of Council in
order that the matter be brought forward for discussion at a future
General Committee meeting.
CARRIED
Councillor Timpson, having previously declared an interest in this report (LSAC01-
04), did not take part in the vote called for in this regard.
14. LSAC01-04 - May 10, 2001 Leisure Services
Advisory Committee
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the Committee Record of the Leisure Services Advisory
Committee Meeting held on May 10, 2001, be received as information.
CARRIED
Aurora Council Minutes No. 15-01 Page 11
Tuesday, May 22, 2001
17. Correspondence from Elizabeth McLaren,
Acting Executive Director of the Greater Toronto
Services Board re: Development Charges - GO Transit
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the correspondence be received.
CARRIED
21. TR01-021 - Corporate Banking Services - Tender Analysis
Moved by Councillor Wallace Seconded by Councillor Griffith
THAT the Director of Finance/Treasurer’s report TR01-021 -
“Corporate Bank Tender Analysis” be received for information.
THAT the Corporation’s signing officers be authorized to execute the
necessary Banking Services agreement(s) with the Toronto-Dominion
Bank for a period of (5) years with an option for Town Council to
extend the period of service for a period up to an additional (2) year
term at the conclusion of the initial (5) year term.
THAT the Director of Finance/Treasurer be directed to co-ordinate with
the local Toronto-Dominion Bank Manager an implementation strategy
and schedule that would transfer the corporation’s banking servicing to
the Toronto-Dominion Bank on or before August 1, 2001.
CARRIED
New item from Sue Seibert, Director of Planning, re: Oak Ridges
Moraine Protection Act, 2001.
Moved by Councillor Wallace Seconded by Councillor Griffith
THAT the correspondence re: Oak Ridges Moraine Protection Act,
2001 be received as information.
CARRIED
IX REGIONAL/GTSB REPORT
No report was provided at this time, the Mayor informed that a report will be
prepared for the next meeting of Council.
X OTHER BUSINESS, COUNCILLORS
Councillor Kean inquired as to the penalties that will be applied to the
property owner on Allaura Drive regarding a recent incident where a water
main was damaged causing flooding while work was being done without a
permit. Staff informed that a penalty and service charges are the standard
method for fining in such situations.
Councillor MacEachern inquired about a recent incident where creek water
was contaminated with oil, and asked what is the notification protocol in place
at the moment to alert staff and residents of any such event. It was asked
that a press release be issued with regard to the recent water contamination
incident, and that the C.A.O. provide an update on such notification protocol
methods.
Aurora Council Minutes No. 15-01 Page 12
Tuesday, May 22, 2001
Councillor Vrancic advised that the Aurora Lawn Bowling Club is hosting
various open houses during the weekend of May 26 and 27.
Councillor Vrancic requested an update on the status of the property located
at 15059 Leslie Street including the vacancy date of the tenant currently
occupying the house. Staff provided a verbal update on the current status of
the tenancy.
Moved by Councillor Vrancic Seconded by Councillor Pedersen
THAT staff put forward a policy on the implementation and use of
traffic speed humps, to be brought to a future General Committee
meeting.
CARRIED
Councillor Wallace advised that the World's Largest Street Sale on the
World's Largest Street is being held on Sunday June 3, beginning at noon.
Councillor West advised of a recent Canadian Geographic Article regarding
waste management and recycling in a Town in Nova Scotia and suggested
that the Region of York be notified of this article for information purposes.
XI READING OF BY-LAWS
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4282-01.A Being a By-law to
adopt Strategic Plan for
the Corporation of the
Town of Aurora
4284-01.D Being a By-law to
exempt certain Lots on
Registered Plan 246 in
Aurora, from the Part Lot
Control provisions as
provided in subsection 50
(5) of the Planning Act,
R.S.O. 1990, c.P.13
(as amended).
CARRIED
XII IN CAMERA
Property Matters
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT this Council proceed In Camera to address property matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:55 p.m.
CARRIED