MINUTES - Council - 20010508
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 12-01
Council Chambers
Aurora Town Hall
Tuesday, May 8, 2001
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair, Councillors Griffith,
Kean, MacEachern, Pedersen, Timpson, Vrancic
and Wallace.
Councillor West was absent due to family matters.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning,
Director of Building Administration, Director of
Leisure Services, Director of Public Works/Fire
Chief, Treasurer, Solicitor and Council/Committee
Secretary.
Following Open Forum at 7:00 p.m., the Mayor called the meeting to order at
7:15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict
of Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the content of the Agenda be approved as presented with the
addition of:
• A Delegation request from Aileen Booker/MacMillan
Re: Item 4 - LS01-014 - Report on Pesticide Use.
• Amendments to By-law 4280-01.C - to govern the procedures of
the Council of the Town of Aurora and its Committees and Boards.
CARRIED
Aurora Council Minutes No. 12-01 Page 2
Tuesday, May 8, 2001
III ADOPTION OF MINUTES
Council Meeting No. 10-01, Tuesday, April 24, 2001 as amended
Special Council – Public Planning Meeting No. 11-01, Wednesday,
April 25, 2001
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the Minutes of Meeting Numbers 10-01 as amended and 11-01
be adopted as printed and circulated.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 10 and 13 (1) were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. ADM01 -014 - Request for Cancellation of Tax
Arrears Certificate Block A, Plan M-1582
(Village in the Valley)
THAT the Mayor and Clerk be authorized to execute the necessary
documents to cancel the tax arrears certificate and declaration
regarding notice registered against Block A, Plan M-1582.
5. LS01-016 - Property Use Agreements/Indemnity Agreement
1. THAT Council authorize the Mayor and Clerk to execute a property
use agreement between the Town of Aurora and 1207309 Ontario
Inc. (Magna).
2. THAT Council authorize the Mayor and Clerk to execute a property
use agreement between The Town of Aurora, The Aurora Youth
Soccer Club Inc. and The Incorporated Synod of The Diocese of
Toronto.
3. THAT the Mayor and Clerk be authorized to execute an agreement
to indemnify Mr. and Mrs Cousins.
6. LS01-018 - 2000 Annual Forestry Report
THAT the attached Annual Forestry Report/Summary of Operations be
received as information.
7. PW01-010 - Acceptance of Municipal Services – Ryhope
Subdivision Registered Plan 65M-3034
That Council accept the municipal services contained within
Registered Plan 65M-3034 of the Ryhope Subdivision;
Aurora Council Minutes No. 12-01 Page 3
Tuesday, May 8, 2001
THAT the Director of Public Works be authorized to issue a Certificate
of Acceptance of Public Works for said lands as required under
Section 3.12 of the Subdivision Agreement;
THAT the Treasurer be directed to release all municipal servicing
securities held in relation to the Ryhope Subdivision with the exception
of $59,500.00 which shall be retained to guarantee completion of
outstanding works.
8. PW01-012 - Award – Tender No. PW-2001-08, Completion of
Road Works in Beavertop Subdivision.
THAT Tender No. PW-2001-08 Completion of Road Works in
Beavertop Subdivision be awarded to Furfari Paving Co. Ltd.. at its
tendered price of $266,134.29; and
THAT Council authorize the Mayor and Municipal Clerk to execute
the attached Form of Agreement between the Town of Aurora and
Furfari Paving Co. Ltd. for the Completion of Road Works in
Beavertop Subdivision .
9. PW01-014 - Award - Tender No. PW-2001-03, Pavement
Markings of Various Streets and Parking Lots
THAT Tender No. PW-2001-03, Pavement Markings of Various
Streets and Parking Lots be awarded to KDN Pavement Markings
Ltd. at its tendered price of $25,278.50; and
THAT the Mayor and Town Clerk be authorized to execute the Form
of Agreement on behalf of the Town;
11. PL01-042 - Zoning By-law Amendment Application
Aurora Soccer Club Inc.
Block 33, Registered Plan M-2012
510 Industrial Parkway South
File Number D14-09-01
THAT Council receive as information the following overview of Zoning
By-law Amendment Application D14-09-01, regarding the rezoning of
Block 33, Registered Plan M-2012, located at 510 Industrial Parkway
South, scheduled for the June 27, 2001 Public Planning Meeting.
12. TSAB01-003 – April 11, 2001
Traffic Safety Advisory Board Meeting
THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on April 11, 2001 be received as information;
THAT the Committee Record of the Roadwatch Meeting held on April
11, 2001 be received as information; and
THAT the following recommendations of the Board be adopted:
a) THAT the request for multi-way stop signs at the intersection of
Heathwood Heights Drive and Hillary Place be denied as the
warrants for installation of same have not been met;
Aurora Council Minutes No. 12-01 Page 4
Tuesday, May 8, 2001
THAT Public Works Department directed to install the 40km/hr
speed signs on Heathwood Heights Drive;
THAT the resident be advised of the Road Watch program and
the Radar Display Board;
THAT police enforcement of the reduced speed limit be
requested;
THAT staff be asked to monitor Heathwood Heights Drive and
Hillary Place by reporting any new accidents that occur at this
location; and
THAT staff carry out speed counts on Heathwood Heights Drive
by Hillary Place in the Spring.
b) THAT the March 05, 2001 letter from Lee Rombus be accepted as
information;
THAT a letter be sent back to Lee Rombus with information on the
Road Watch and Speed Watch Programs.
c) THAT the April 02, 2001 memorandum from the Traffic/
Transportation Analyst regarding how pedestrians are to cross
traffic circles be accepted as information.
d) THAT the March 28, 2001 letter to York Region regarding the
pedestrian walk time at Yonge Street and Wellington Street be
accepted as information.
e) THAT “No Parking Anytime” restriction be imposed on the west side
of John West Way from 10 meters south of Amberhill Way to 34
meters south of Civic Square Gate;
THAT the center line on John West Way be moved 1 meter to the
west from the Amberhill Way to Civic Square Gate; and
THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendations and to
provide notice to the affected residents.
f) THAT the April 05, 2001 memorandum from the Traffic/
Transportation Analyst regarding the mandate update be accepted
as information.
g) THAT the April 05, 2001 memorandum from the Traffic/
Transportation Analyst regarding an update on the issue of parking
on Primeau Drive, Fife Road and October Lane be received as
information; and
THAT the staff report referred to Council’s March 27, 2001
resolution regarding the matter of parking on Primeau Drive, Fife
Road and October Lane be referred to the TSAB for consideration
h) THAT the March 06, 2001 letter to Juergen R. Daurer from Mayor
Tim Jones be received as information.
i) THAT the April 02, 2001 letter from Oscar Guevara regarding safety
concerns on Murray Drive be received as information;
THAT the letter be referred to the Public Works Department for
review and recommendations; and
Aurora Council Minutes No. 12-01 Page 5
Tuesday, May 8, 2001
THAT a letter be sent to Oscar Guevara with information on the
Road Watch and Speed Watch Programs.
j) THAT the April 03, 2001 letter from Aviva Osborne regarding safety
concerns on Aurora Heights Drive be received as information;
THAT the letter be referred to the Public Works Department for
review and recommendations; and
THAT a letter be sent to Aviva Osborne stating that her concerns
are being looked into and she will be advised when the matter has
been dealt with.
k) THAT the April 05, 2001 letter from Christina Foster regarding safety
concerns on McLeod Drive be received as information; and
THAT a letter be sent to Christina Foster with information from the
October 03, 2000 report regarding safety concerns on McLeod
Drive and advising her on the status of relocating the mailboxes.
THAT the activity list be received as information.
14. Correspondence from Gordon Chong, Chair of the GTSB
re: Recommendations of the Board
That the correspondence from the GTSB be received as information.
15. Appointment to Traffic Safety Advisory Board
The General Committee Recommends that Allan Wilson be appointed
to the Traffic Safety Advisory Board as a citizen member.
CARRIED
VI DELEGATIONS
Aileen Booker/MacMillan Re: Item 4 - LS01-014 - Report
on Pesticide Use
Mrs. Aileen Booker/MacMillan thanked Staff for advising her of, and supplying
her with the report on Pesticide Use and she commended the Town for taking
an active lead in the dealing with issue of pesticide use. Mrs.
Booker/MacMillan recommended several studies and reports that would
benefit the Town during further investigation into this issue and she
suggested that the Town work towards a final goal of elimination of all
cosmetic pesticide use and encouraged further investigation into the use of
Aquacide technology. Mrs. Booker/MacMillan expressed concerns regarding
various issues relating to private use of pesticides, inert ingredients and their
potential health hazards and public areas such as sports fields and parks
being treated with pesticides. Mrs. Booker/MacMillan requested that the York
Region Environmental Alliance be kept informed of progress regarding this
issue, and of the related activities of the Leisure Services Advisory
Committee. She also informed that she will be providing a package of
information to assist with the consideration of this matter and asked that final
consideration be delayed until this package is provided.
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the comments of the delegate be received and referred to item 4.
CARRIED
Aurora Council Minutes No. 12-01 Page 6
Tuesday, May 8, 2001
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. LS01-014 - Report On Pesticide Use
Moved by Councillor Pedersen Seconded by Councillor Griffith
1. THAT Council receive the attached Report On Pesticides prepared by
the Department of Leisure Services as information.
2. THAT Council refer the Suggested Pesticide Reduction Strategies
and Operational Practices as outlined on page 9 of the report to the
Leisure Services Advisory Committee for further consideration and a
recommended course of action.
CARRIED
2. ADM01-015- Implementing Amalgamated
Hydro Capital Structure
Moved by Councillor Wallace Seconded by Councillor Griffith
THAT staff be authorized to use municipal funds for a period of one
day to implement the capital structure previously approved by Council,
such funds to be secured by a promissory note from Amalco Holdco to
the Town.
CARRIED
3. FS01-003 - Fire Services Dispatch
Moved by Councillor Wallace Seconded by Councillor Griffith
THAT Council approve the purchase of fire dispatch services from the
Town of Richmond Hill coincident with the discontinuance of such
service from the Town of Newmarket as described in Report No. FS01-
003;
THAT a Purchase of Service Agreement be negotiated with the Town
of Richmond Hill for the provision of fire dispatch services at least at
the existing level of service provided by the Town of Newmarket;
THAT the Mayor and Clerk be authorized to execute the Purchase of
Service Agreement with the Town of Richmond Hill for the provision of
fire dispatch services provided it is satisfactory in form and content to
the C.A.O., the Acting Fire Chief and Town Solicitor; and
THAT Council convey to the Regional Municipality of York its
continued support for the creation of a Centralized Fire Dispatch
Centre.
CARRIED
Aurora Council Minutes No. 12-01 Page 7
Tuesday, May 8, 2001
10. PL01-041 - Application for Exemption from Part Lot Control
Bajohn Developments Limited
Lots 76 and 77, Registered Plan 65M-2781
Part of Lot 85, Concession 1, WYS
St. John's Sideroad West
D12-PLC-03-01
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT Council approve the request for exemption from Part Lot Control
made by Bajohn Developments to divide Lots 76 and 77, Registered
Plan 65M-2781
into seven (7) separate lots.
THAT Council enact By-law 4281-01.D
CARRIED
13. General Committee Meeting Report No. 10-01
Tuesday, May 1, 2001
CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 10-01, TUESDAY, MAY 1, 2001 -ITEM NO. 1
(Item 1) PW01-011 - Reconstruction of Maple and Fleury Streets
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT staff postpone the project for one year and that an urban design
consultant be hired to review the design, and that staff report back on
alternative funding sources for any improvements that may be
recommended.
CARRIED
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the Report of the General Committee Meeting No. 10-01 be
received and the recommendations carried by the Committee be
adopted.
CARRIED
VIII OTHER BUSINESS, COUNCILLORS
Mayor Jones thanked Diana Dawson for her hard work in organizing the "Big
Bike" event for the Town of Aurora's team the "Aurora Thunder". Mayor
Jones congratulated Diana and the team for raising $3, 075.00 for the Heart
and Stroke Foundation and advised that the day's donations amounted to
approximately $32,000.
Councillor Kean advised that he had attended the Annual Cadet Inspection
ceremony at the St. Andrews College on Saturday, May 5 and commended
the College for providing a wonderful event.
Councillor Kean also advised that he and the Mayor had recently attended a
memorial ceremony at the Aurora Cemetery to honour the veterans who lost
their lives and now are at rest within the cemetery.
Aurora Council Minutes No. 12-01 Page 8
Tuesday, May 8, 2001
Councillor Kean requested an update on the possibility of establishing
public/private partnerships for a new ice surface. The Director of Leisure
Services advised that staff are working with private companies on possible
proposals and currently negotiations are underway.
Councillor MacEachern asked staff to confirm that the materials which were
requested at the previous Council meeting to be provided to Mr. Tomlinson,
had in fact been provided. Staff confirmed that all documentation had been
provided as requested, within the specified time.
Councillor Wallace informed that upon the recent demolition of the band shell
at the Town Park, a large number of mice have been released into the area
and now residences in the Mosely St. and Wells St. area are becoming
overrun with mice. Councillor Wallace suggested that this problem be looked
into.
Councillor Kean requested further clarification in relation to the information
provided to Mr. Tomlison, as per Councillor MacEachern's comments.
IX READING OF BY-LAWS
Moved by Councillor Timpson Seconded by Councillor MacEachern
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4242-00.P Being a By-law to
control the dumping of fill
and alteration of grades
4255-01.A Being a By-law to
provide procedures with
respect to the sale of
municipal land
4279-01.D Being a By-law to
Amend By-law 2213-78
(Heathwood Homes)
4280-01.C Being a By-law to
govern the procedures
of the Council of the
Town of Aurora and its
Committees and Boards
(as amended).
4281-01.D Being a By-law to
exempt certain Lots on
Registered Plan 65M-2781
in Aurora, from the Part
Lot Control provisions as
provided in subsection 50
(5) of the Planning Act,
R.S.O. 1990, c.P.13
(as amended).
CARRIED
Aurora Council Minutes No. 12-01 Page 9
Tuesday, May 8, 2001
X ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:55 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK