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MINUTES - Council - 20010327 TOWN OF AURORA COUNCIL MINUTES NO. 07-01 Council Chambers Aurora Town Hall Tuesday, March 27, 2001 ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair, Councillors Griffith, Kean, MacEachern, Pedersen, Timpson, Vrancic, Wallace and West. STAFF MEMBERS Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Planning, Director of Building Administration, Director of Leisure Services, Director of Public Works/ Fire Chief, Deputy Treasurer, Administrative Co- ordinator, Solicitor and Council/Committee Secretary. Following Open Forum at 7:00 p.m., the Mayor called the meeting to order at 7:02 p.m. I DECLARATIONS OF INTEREST Mayor Jones declared an interest in Item 1 - Report TR01-015 regarding By- law Services due to the employment of his spouse in the Corporate Services Department and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Wallace declared an interest in Item 6 TSAB Report 02 by virtue of his affiliation with a publication mentioned in the report and in Item 4 - LACAC Report 02 - as one of the recommendations is still subject to a planning public meeting and did not take part in or vote on any questions in regard to these items or attempt in any way to influence the voting on such questions. Councillor MacEachern declared an interest in Item 4 - LACAC Report 02 - as one of the recommendations is still subject to a planning public meeting and did not take part in or vote on any questions in regard to these items or attempt in any way to influence the voting on such questions. Councillor Kean declared an interest in Item 9 General Committee Report 07- 01 (Item 3) ADM01-006 - Greater Toronto Transit Authority (GO Transit), by virtue of his residence in the vicinity of the subject lands and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Aurora Council Agenda No. 07-01 Page 2 Tuesday, March 27, 2001 II APPROVAL OF AGENDA Moved by Councillor Kean Seconded by Councillor Timpson THAT the content of the Agenda be approved as presented with the following additions: • Mayor Jones will be presenting a plaque to Samantha Sample from the Walkerton Community Foundation for the contributions made by the TOAST Committee and the Town of Aurora. • Presentation from Samantha Sample, Chair of TOAST Committee re: Donation of a check for $500. on behalf of the TOAST Committee to the Southlake Regional Health Centre to purchase a Speech Viewer for the pediatric ward. • Recommendation from General Committee of March 6 (In-Camera session) re: Endorsement of the proposed name for the amalgamated hydro utility. CARRIED III ADOPTION OF MINUTES Council Meeting No. 05-01, Tuesday, February 27, 2001 Special Council – Public Planning Meeting No. 06-01, Wednesday, February 28, 2001 Moved by Councillor Timpson Seconded by Councillor Griffith THAT the Minutes of Meeting Number 05-01 and 06-01 be adopted as printed and circulated. CARRIED IV PRESENTATIONS The Mayor read an excerpt from a letter to the TOAST Foundation from the Walkerton Community Foundation, thanking the TOAST Foundation Committee and the Town of Aurora for the respective donations of $500 each, in a time of crisis and need. The letter informed that the donations would be invested in the community's future and emerging needs, particularly to benefit the families and especially the children who continue to call Walkerton their home. The Mayor presented a certificate of appreciation from the citizens of Walkerton to Samantha Sample, Chair of the TOAST Foundation Committee. Presentation from Samantha Sample, Chair of the TOAST Committee re: Donation to the Southlake Regional Health Centre Samantha Sample presented a $500 check on behalf of the TOAST Foundation Committee to Ann Young of the Southlake Foundation. Ms Young expressed thanks to the TOAST Foundation Committee for choosing the Southlake Regional Health Centre as the recipient of this generous donation. Ms Young explained that the money will be used to purchase a new speech viewer to be used in the speech and language department of the facility, the viewer will be used by children who are speech or hearing impaired, as well as victims of stroke who having language difficulties. Moved by Councillor Griffith Seconded by Councillor Pedersen THAT the presentation be received. CARRIED Aurora Council Agenda No. 07-01 Page 3 Tuesday, March 27, 2001 V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 3,4, 6, 8 (1) and 9 were identified for discussion. VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Pedersen Seconded by Councillor Griffith THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: 2. LS01-003 - Revised Fees and Service Charges for Soccer and Ball Tournaments THAT Council approve the recovery of 15% of costs to provide Soccer and Ball Tournaments in 2001. 5. LSAC01-002 – March 8, 2001 Leisure Services Advisory Committee Meeting THAT the Committee Record of the Leisure Services Advisory Committee Meeting held on March 8, 2001 be received as information; THAT the Leisure Services Advisory Committee supports, in principal, the acquisition of a Flipside Skateboard Park for the Town of Aurora with the intention to further explore the issues of safety, staffing costs and potential revenue. THAT the Leisure Services Advisory Committee recommends Dawn Irwin as representative on the Special Events Committee. THAT the Leisure Services Advisory Committee endorse the proposed changes to the Fees and Service Charge Schedule to recover 15% of costs; and THAT the Leisure Services Advisory Committee request the Director of Leisure Services to meet with the affected user groups prior to bringing a recommendation to Council for approval. 7. Letter from Denis Kelly, Regional Clerk, York Region re: Fire Services in York Region THAT the correspondence be received and endorsed. 10. Appointment of Solid Waste Management - Public Liaison Committee Representative The General Committee Recommends that Sandra McKay be appointed to the Solid Waste Management - Public Liaison Committee as representative for the Town of Aurora. CARRIED Aurora Council Agenda No. 07-01 Page 4 Tuesday, March 27, 2001 VII DELEGATIONS Mr. Bruce French , Community Development Support Worker, Newmarket and District Association for Community Living, re: Bingo licensing cost increase - By-law 4271-01.F - Service Charges for Administrative Matters Mr. Bruce French, Community Development Support Worker, Newmarket and District Association for Community Living expressed concern regarding the proposed by-law 4271-01.F with respect to the increased fee for Bingo licensing. Mr. French suggested that the increase will affect charities and non-profit community groups and will hurt these groups who would benefit from having this money for more useful activities for their members. Mr. French requested that Council reject the increase of Bingo licensing fees. Moved by Councillor Pedersen Seconded by Councillor Griffith THAT the comments of the delegate be received and referred to the consideration of the By-laws. CARRIED VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. TR01-015 - 2001 Operating Budget – Final Draft Moved by Councillor Kean Seconded by Councillor MacEachern THAT $60,000 be removed from the Fire and Emergency Services Budget. DEFEATED Moved by Councillor Kean Seconded by Councillor Wallace THAT the Winter Roads budget be reduced to $428,000. DEFEATED Moved by Councillor MacEachern Seconded by Councillor West THAT Council approve the 2001 Operating Budget with gross expenditures of $26,057,883 and a net tax levy of $13,013,050 which represent an 8.41% increase in the 2001 over 2000 net levy requirements. THAT upon completion of the fiscal 2000 year end audit process, an amount equal to the balance of the 2000 surplus be allocated to the Municipal Capital Reserve account. THAT the attached Schedule of Projected Reserves and Reserve Fund Balances for the period ended December 31, 2001, as amended, be received. CARRIED Aurora Council Agenda No. 07-01 Page 5 Tuesday, March 27, 2001 Mayor Jones, having previously declared an interest in this section of the report, did not take part in the vote called for in this regard. Moved by Councillor West Seconded by Councillor Wallace THAT item 14-in appendix B of the Report TR01-015 - Account #2040 By-Law Services, be approved. CARRIED 3. LS01-004 - Purchase of the “Flipside” Skateboard Park Moved by Councillor Kean Seconded by Councillor West THAT Council not authorize the purchase of the Flipside Skateboard Park. WITHDRAWAL: The motion was withdrawn with the consent of the mover and seconder. Moved by Councillor MacEachern Seconded by Councillor Wallace THAT the report be referred back to the Leisure Services Advisory Committee for further investigation. DEFEATED Moved by Councillor Vrancic Seconded by Councillor Timpson THAT Council authorize the purchase of the Flipside Skateboard Park at a total cost of $33,430.00 including G.S.T.; and THAT Council authorize Staff to endeavor to secure Corporate sponsorships to help offset the Operating and Capital cost of the Skateboard Park. CARRIED Councillor Wallace and Councillor MacEachern, having previously declared an interest in Item 6 TSAB Report 02, did not take part in the vote called for in this regard. 4. LACAC01-002 – February 26, 2001 Local Architectural Conservation Advisory Committee Moved by Councillor West Seconded by Councillor Pedersen THAT the Committee Record of the L.A.C.A.C. Meeting held on February 26, 2001, be received as information; and THAT the recommendations be referred back to the Local Architectural Conservative Advisory Committee to be reviewed in accordance with the Committee's Mandate. CARRIED Aurora Council Agenda No. 07-01 Page 6 Tuesday, March 27, 2001 Councillor Wallace, having previously declared an interest in Report TSAB01-002, did not take part in the vote called for in this regard. 6. TSAB01-002 – March 7, 2001 Traffic Safety Advisory Board Meeting Moved by Councillor Vrancic Seconded by Councillor Kean THAT the Committee Record of the Traffic Safety Advisory Board Meeting held on March 07, 2001 be received as information; THAT the Committee Record of the Roadwatch Meeting held on March 07, 2001 be received as information; and THAT the following recommendations of the Board be adopted: a) THAT the matter of traffic concerns on Stone Road be referred back to Town Staff for further consideration. c) THAT the March 01, 2001 memorandum from the Traffic/Transportation Analyst be received as information. d) THAT the March 07, 2001 memorandum from the Manger of Engineering Services regarding Timberline Trail and Cranberry Lane be received as information. e) THAT the request for the multi-way stops at Orchard Heights Drive and Fielding be denied, as the required warrants are not meet; THAT the York Regional Police Department be requested to give Orchard Heights Drive more enforcement; and THAT the resident be advised of the Road Watch and Speed Watch Programs. f) THAT the March 07, 2001 memorandum from the Manager of Engineering Services regarding Aurora Heights Drive and McLeod Drive be received as information. THAT the request for multi-way stops at Aurora Heights Drive and McLeod Drive be denied; THAT the resident be sent information on the Road Watch and Speed Watch Program; and THAT the York Regional Police Department be requested to give Aurora Heights Drive more enforcement. g) THAT the March 07, 2001 Memorandum from the Manager of Engineering Services regarding traffic calming be received as information. h) THAT Item 9 be accepted as information with the change that the next meeting date will be May 09, 2001 not May 07, 2001. i) THAT the February 14, 2001 letter from the resident of 255 Hollandview Trail be received as information; and THAT the Public Works Department report on this matter. Aurora Council Agenda No. 07-01 Page 7 Tuesday, March 27, 2001 j) THAT the Radar Board System as described in the March 07, 2001 memorandum from the Traffic/Transportation Analyst be purchased by March 31, 2001; and THAT the Public Works Department be requested to cover the additional cost. k) THAT the pending list be accepted as written; and THAT an activity list be included with each agenda instead of a pending list. CARRIED Moved by Councillor Vrancic Seconded by Councillor Kean THAT section (b) of the recommendations be referred back to staff to provide an amended by-law in order to alleviate the parking concerns respecting Primeau Drive, Fife Road, and October Lane. CARRIED 8. General Committee Meeting Report No. 06-01 Tuesday, March 6, 2001 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 06-01, TUESDAY, MARCH 6, 2001 - ITEM 1 (1) BA01-001- Proposed Amendments to Town’s Fill Control By-law Moved by Councillor MacEachern Seconded by Councillor Griffith THAT Council endorse the incorporation into the revised Fill Control By-law of the following: a) That applicants be required to provide an environmental impact study for Council approval prior to the issuance of a permit to fill in areas of a sensitive nature such as the Oak Ridges moraine, areas of natural scientific Interest and significant wetlands and wood lots, and; b) Revised mandatory security requirements sufficient to ensure completion of proposed works and; THAT staff be directed to meet with Mr. Whitehead regarding the request for a by-law exemption and take into consideration comments from local residents, and bring back a report to General Committee for further consideration. CARRIED AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor Kean Seconded by Councillor Vrancic THAT the Ministry of Environment be requested to release their report on the issue of the quality of the land fill as soon as possible. CARRIED Aurora Council Agenda No. 07-01 Page 8 Tuesday, March 27, 2001 AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor MacEachern Seconded by Councillor Griffith THAT staff be directed to include within the proposed By-law provisions to insure that adequate water testing will be practiced. CARRIED Moved by Councillor Griffith Seconded by Councillor Pedersen THAT the Report of the General Committee Meeting No. 06-01 be received and the recommendations carried by the Committee be adopted. CARRIED Councillor Kean, having previously declared an interest in General Committee Meeting Report No. 07-01 (Item 3) - ADM01-006, did not take part in the vote called for in this regard. 9. General Committee Meeting Report No. 07-01 Tuesday, March 20, 2001 Moved by Councillor Griffith Seconded by Councillor Pedersen THAT the Report of the General Committee Meeting No. 07-01 be received and the recommendations carried by the Committee be adopted. CARRIED IX REGIONAL REPORT The Mayor informed Council that there have been no Regional meetings recently, therefore he has no new information to report at this time. X OTHER BUSINESS, COUNCILLORS Moved by Councillor Timpson Seconded by Councillor Pedersen THAT Council approve the addition of one more member to the Traffic Safety Advisory Board increasing the total to 5 citizen members. CARRIED Moved by Councillor Griffith Seconded by Councillor Pedersen THAT Councillors Timpson, Wallace and West be nominated to sit as members of the Fire Services Amalgamation Liaison Committee. CARRIED Moved by Councillor Griffith Seconded by Councillor West THAT the proposed name for the amalgamated hydro utility recommended by the General Committee In-Camera session be endorsed. CARRIED Aurora Council Agenda No. 07-01 Page 9 Tuesday, March 27, 2001 Councillor Wallace inquired as to the procedures for the removal of signs that are being illegally placed throughout the Town of Aurora. Councillor Kean commended the Chamber of Commerce for arranging a recent "Monte Carlo Night" event and advised that it was well organized and very successful. XI READING OF BY-LAWS Moved by Councillor Griffith Seconded by Councillor Timpson THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4271-01.F Being a By-law to authorize a schedule of fees for the sale of Town publications and to prescribe service charges for administrative matters. 4272-01.H Being a By-law to authorize a schedule of fees for applications made in respect of Planning matters. 4274-01.T Being a By-law to amend Parking By-law 3377-92 as amended, with respect to Walton Drive. 4275-01.H Being a By-law to appoint a Lottery Licensing Officer for the Town of Aurora 4276-01.H Being a By-law to appoint a Building Inspector for the Town of Aurora CARRIED XII IN CAMERA Labor Relations and Legal Matters Moved by Councillor Griffith Seconded by Councillor Pedersen THAT this Council proceed In Camera to address public relations and legal matters. XIII ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 8:10 p.m. CARRIED ______________________ _________________________________ T. JONES, MAYOR B. PANIZZA, TOWN CLERK