MINUTES - Council - 20001210
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 31-00
Council Chambers
Aurora Town Hall
Tuesday, October 10, 2000
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Hartwell, Healy, Hinder, Hogg, McKenzie, and
West.
Councillor Morris was absent on vacation.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning,
Director of Building Administration, Director of
Leisure Services, Director of Public Works,
Treasurer, Solicitor, Administrative Coordinator
and Council/Committee Secretary.
Following Open Forum at 7:00 p.m., the Mayor called the meeting to order at
7:08 p.m.
I DECLARATIONS OF INTEREST
Mayor Jones declared an interest in Item 4 - Report TR00-026 by virtue of his
employment with Timberlane Tennis and Country Club which is located on
Vandorf Sideroad, and in Item 6 - Report PL00-123 by virtue of his residence in
the vicinity of the subject land. He did not take part in or vote on any questions
in this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Hartwell
THAT the content of the Agenda be approved as presented with the
following additions:
• Revised recommendation for Report ADM00-015; and
• Memorandum from Director of Planning re: Delegation of Brian
MacEachern re: Yonge South Infiltration Area.
CARRIED
Aurora Council Minutes No. 31-00 Page 2
Tuesday, October 10, 2000
III ADOPTION OF MINUTES
Council Meeting No. 28-00, Tuesday, September 26, 2000
Special Council – Public Planning Meeting No. 29-00, Wednesday,
September 27, 2000
Special Council Meeting No. 30-00, Tuesday, October 3, 2000
Moved by Councillor Griffith Seconded by Councillor Hinder
THAT the Minutes of Meeting Numbers 28-00, 29-00 and 30-00 be
adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
Mayor Jones re: Arts & Culture Fund Grants Presentation
to The Aurora Abstracts
Mayor Jones presented a cheque from the Arts & Culture Fund to The Aurora
Abstracts. A Representative from The Aurora Abstracts indicated that the
grant would be used to create a film documentation of their visual arts and to
promote future shows of their visual arts.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 6, 8, 10, 19, 20 and 22 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor West
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
2. ADM00-010 - By-law to Dedicate lands as Public Highway
on McMaster Avenue and Kennedy Street West
THAT By-law 4228-00.T, being a by-law to dedicate certain lands as
public highway forming part of McMaster Avenue and Kennedy Street
West be provided 1st, 2nd, and 3rd reading.
5. PL00-119 - Site Plan Application
The Laurion Family Trust
41 Wellington Street East
(south side of Wellington Street, just east of Victoria Street)
File Number D11-24-00
THAT Report PL00-119 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorised to execute a site plan agreement
between The Laurion Family Trust and the Town of Aurora respecting
the construction of a parking lot.
7. CS00-036 - Media and Public Relations
THAT Administrative Procedure No. 54: Media and Public Relations as
outlined in Appendix “A” be adopted.
Aurora Council Minutes No. 31-00 Page 3
Tuesday, October 10, 2000
9. PW00-043 - Proposal Award – Rehabilitation/Replacement
of Bituminous Fibre Sanitary Laterals
THAT Council approve the Rehabilitation/Replacement of Bituminous
Fibre Sanitary Laterals program as detailed in Report No. PW00-043;
THAT the Rehabilitation/Replacement of Bituminous Fibre Sanitary
Laterals contract be awarded to Liqui-Force Services Inc.; and
THAT Council authorize the Mayor and Clerk to execute the attached
Agreement between the Town of Aurora and Liqui-Force Services Ltd.
for the Rehabilitation/Replacement of Bituminous Fibre Sanitary
Laterals.
11. PW00-060 - Intersection Pedestrian Signals in the
Town of Aurora
THAT Council receive Report PW 00-060 (Intersection Pedestrian
Signals in Aurora) for information;
THAT staff be requested to review the operation of the Pedestrian
Crossover on Yonge Street at Mosley Street upon opening of the new
Library; and
THAT a copy of this report be forwarded to the Region of York.
12. PW00-063 - Proposed Agreement for Municipal Service
Connections - 1 Jarvis Avenue
THAT the Mayor and Clerk be authorized to sign the attached
Agreement with Ms. Karen Symons for the connection of 1 Jarvis
Avenue to the municipal water supply and sanitary sewer as described
in the said Agreement.
13. LS00-036 - Addendum to Janitorial Contract
and Tender No. L.S. 1997-02
THAT Council authorize the Mayor and Clerk to execute the attached
Addendum Agreement between Royal Building Cleaning Limited and
the Town of Aurora to extend the Agreement for an additional six (6)
months to July 31, 2001.
14. FI00-006 - Appointment of Acting Fire Chief
THAT Council appoint Wayne H. Jackson Acting Fire Chief; and
THAT the Clerk be authorized to introduce the necessary bill for three
readings.
15. General Committee Meeting Report No. 14-00
Tuesday, October 3, 2000
THAT the Report of the General Committee Meeting No. 14-00 be
received and the recommendations carried by the Committee be
adopted.
16. CC00-04 - September 18, 2000,
Communications Committee Meeting
THAT the Committee Record of the Communications Committee
Meeting held on September 18, 2000 be received as information.
Aurora Council Minutes No. 31-00 Page 4
Tuesday, October 10, 2000
THAT the Communications Plan be received and endorsed and that
congratulations and thanks be extended to staff for the hard work and
support in creating the Communications Plan.
THAT Staff consider ways to inform all stakeholders of issues such as
OMB hearings in the context of the Communications Plan.
17. TSAB00-005 - Traffic Safety Advisory Board Meeting –
September 6, 2000 and October 3, 2000
THAT the Committee Records of the Traffic Safety Advisory Board
Meetings held on September 6, 2000 and October 3, 2000 be received
as information, and
THAT the following recommendations of the Board be adopted:
a) THAT Town staff be asked to investigate and collect information on
the use, cost, effectiveness and maintenance requirements of
"Calming Humps" as seen on Kingston Road in Newmarket and on
roads within the City of Vaughan and Town of Markham;
b) THAT Town staff, be asked to carry out traffic counts and speed
checks on Irwin Avenue and Machell Avenue during morning rush
hour and on weekends. Further, that the feasibility of restricting
right hand turns, from 6:30 a.m. to 9:30 a.m. onto Irwin Avenue
from southbound Yonge Street be investigated. Additionally, that
Town staff be asked to investigate the possibility of "calming
humps" on Irwin Avenue, and any other practical alternatives to the
speed problems that seem to occur in this area;
c) THAT the letter from Mr. Jeffrey W. Dyke regarding
pedestrian/traffic concerns on Murdock Avenue and McLeod Drive
be referred to Town staff for research including traffic and speed
counts, and the possible installation of a 3-way stop as suggested
in the correspondence;
d) THAT the Traffic Safety Advisory Board Chair be requested to write
a letter to Mrs. Patrick Timms regarding traffic/speeding concerns
on Murray Drive advising her of the Road Watch program and the
availability of the Radar Board;
e) THAT the York Regional Police be requested to give Murray Drive
greater speed enforcement;
f) THAT representatives from iTRANS and the Public Works
Department be prepared to discuss the role of parking as a traffic
calming device at the next Traffic Safety Advisory Board meeting, if
possible;
g) THAT the Public Works Department be requested to have some
professional staff at all future Traffic Safety Advisory Board
meetings to provide professional input to matters under discussion
by concerned residents of Aurora, and to record the minutes, etc.;
and
h) THAT the Public Works Department have reports where
appropriate on these items prepared for the Traffic Safety Advisory
Board meeting on October 3, 2000.
Aurora Council Minutes No. 31-00 Page 5
Tuesday, October 10, 2000
1. THAT on a trial basis of one year, that parking be prohibited from
2:00 a.m. to 6:00 a.m. on Primeau Drive, Fife Road and October
Lane; and
a) THAT staff monitor the parking situation with respect to the
concerns raised regarding parking on both sides of the street and
extended daytime parking; and
b) THAT staff report back to the Traffic Safety Advisory Board and
Council within one year to advise if any further actions should be
taken and on the possible implementation of said controls on a
Town-wide basis; and
c) THAT prior to implementation, the residents of the subject streets
should be informed of this matter and invited to a future Traffic
Safety Advisory Board meeting to discuss the trial project;
2. THAT the Board determined to receive as information the
memorandum regarding traffic calming humps at this time and
requested that the memorandum be updated and returned to the
Traffic Safety Advisory Board in four months time and that it include
additional information regarding the use of calming humps from
Richmond Hill and Toronto.
3. THAT the request for multi-way stop signs at the intersection of
McLeod Drive and Murdoch Avenue be denied; and
a) THAT the Public Works Department be directed to erect No
Parking at Anytime signs on the east side of McLeod Drive
within the limits of the intersection with Murdoch Avenue; and
b) THAT the Public Works Department be directed to paint the
centreline on McLeod Drive through the two bends on the street;
and
c) THAT No Parking at Anytime restrictions be imposed on the
west side of McLeod Drive from Murdoch Avenue to a point 43
m south; and
d) THAT Canada Post be requested to relocate the Community
Mailbox after appropriate consultation with the Town of Aurora
because of the existing traffic safety problem in that area and
the general human safety of the present location (too far down
the walkway, darkness, etc.).
4. THAT the Board recommends that a “No Right Turns, 6:30 a.m. to
9:30 a.m., Monday to Friday” restrictions be imposed at the
intersection of Irwin Avenue and Yonge Street; and
a) THAT the residents of Irwin Avenue and Machell Avenue be
advised of the Road Watch program and the availability of the
Radar Board if they wish to use it.
5. THAT the Board recommends that the Department of Public Works
be requested to do traffic counts to determine if warrants are met
for a multi-way stop sign at Stone Road and Crows Nest Gate; and
a) THAT pedestrian counts be done to determine if a pedestrian
cross walk in front of the schools on Stone Road is warranted;
and
b) THAT this information be ready for the November meeting of the
Traffic Safety Advisory Board.
Aurora Council Minutes No. 31-00 Page 6
Tuesday, October 10, 2000
6. THAT the Board recommends that the York Regional Police be
requested to provide more speed enforcement on Seaton Drive;
and
a) THAT the Radar Board be scheduled for use in this area.
7. THAT the Board recommends that the Public Works Department be
requested to carry out traffic counts at this intersection to determine
if a multi-way stop sign intersection is warranted; and
a) THAT this information be ready for the November meeting of the
Traffic Safety Advisory Board.
8. THAT the Public Works Department be requested to have some
professional staff at all future TSAB meetings to provide
professional input to matters under discussion by concerned
residents of Aurora, and to record the minutes, etc.
18. Memorandum from Director of Public Works re:
Recommendation #7 of Report TSAB00-005
THAT the memorandum be received as information.
21. PW00-057 - Winter Road Maintenance Service
and Budget Levels - Options
THAT Council approve the implementation of Scenario No. 3A for
winter road maintenance as outlined in Report No. PW00-057;
THAT Tender No. PW-2000-16, Supply And Operation Of Up To Four
Contracted Single Axle Trucks With Sander Bodies, Snow Plows, And
Snow Wings be awarded to Armitage (Ontario) Construction Co.
Limited at its tendered price of $111,130.20 for three trucks under
Option No. 1;
THAT Council authorize the Mayor and Municipal Clerk to execute an
agreement between the Town with Armitage (Ontario) Construction
Co. Limited for the provision of winter road maintenance; and
THAT staff be directed to review the operation of the 2000/2001 winter
road maintenance program and report further to Council on this matter
in the spring of 2001.
23. PW00-065 - Lane Closure on Yonge Street
THAT Council authorize the closure of the northland curb lane on
Yonge Street in the block from Church Street to Mosley Street during
the construction of the new Library; and
THAT staff be authorized to undertake any actions necessary to effect
the above.
CARRIED
Aurora Council Minutes No. 31-00 Page 7
Tuesday, October 10, 2000
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ADM00-15 - Electricity Industry Deregulation
Moved by Councillor West Seconded by Councillor Griffith
THAT the Mayor and Clerk be authorized to execute the attached
Amalgamation Participation Agreement with the City of Vaughan and
the Towns of Markham and Newmarket, setting out the terms of an
amalgamation of the parties' hydro operations together with each of the
ancillary agreements as contemplated therein; and
THAT the Mayor and Clerk be authorized to execute the attached
Unanimous Shareholder's Agreement on behalf of the Town, as
shareholder, concerning corporate governance of the new
amalgamated hydro corporations, either in its present form with the
revised Exhibit "A", or as may be amended to provide for alterations to
the composition of the Board of Directors, provided Aurora maintains a
meaningful presence on the Board; and
THAT the staff transferred to Aurora Hydro Connections Limited by By-
law 4220-00.L continue to carry-out their employment duties with the
said corporation in the same manner and in the same positions,
including authorized signing officers, as they currently hold with the
Aurora Hydro-Electric Commission pending establishment of the
amalgamated distribution and holding corporations;
THAT the issue of Aurora's appointees to the amalgamated holding
company be referred to the incoming Council; and
THAT, should the amalgamation of the four electric distribution
companies into one electric distribution company to serve Aurora,
Markham, Newmarket and Vaughan not be completed, then the
following individuals be appointed to the Board of Directors of Borealis
Hydro Electric Holdings Inc. for the following terms:
George Steeves, 3 year term
Gord Lytle, 1 year term
Calvin White, 2 year term
Daniel Sooley, 2 year term
Jane Murray, 1 year term;
and the incoming Council choose one (1) serving member of that
incoming Town Council or the Mayor to serve as a director;
THAT staff continue to pursue the joint application on behalf of each
participating municipal party filed with the Ontario Energy Board
seeking approval of the proposed amalgamation.
CARRIED
3. TR00-025 - Cash In Lieu of Parkland/
Parkland Dedication Policy
Moved by Councillor Hogg Seconded by Councillor Hartwell
THAT Council endorse in principal the development of a Cash-In-Lieu
Policy and By-law with regard for Section 42 of the Planning Act.
THAT staff consult with local developers for input into the proposed
policy and by-law and report back to the incoming Council.
CARRIED
Aurora Council Minutes No. 31-00 Page 8
Tuesday, October 10, 2000
Mayor Jones, having previously declared an interest in Report Nos. TR00-026
and PL00-123, relinquished the Chair to Deputy Mayor West and left the
Council Chambers.
4. TR00-026 - Adjustment of 1994-1997 Property Taxes Under
Section 441, 2000 Property Taxes Under Section 442
and 1996-1999 Property Taxes Under Section 443
of the Municipal Act
Moved by Councillor Hogg Seconded by Councillor McKenzie
THAT the write off of 1994-1997 property taxes in the amount of
$28,709.41 under Section 441 of the Municipal Act, the adjustment of
2000 taxes in the amount of $61,555.74 under Section 442 and the
adjustment of 1996-1999 property taxes in the amount of $7,610.91
under Section 443 of the Municipal Act be approved.
CARRIED
6. PL00-123 - Ontario Municipal Board Hearing
OMB File No.:O990196, Z000026, O000177
OMB Case No.: PL991152
Official Plan Amendment and Rezoning
Elderberry Hill
13990 and 14028 Yonge Street
D09-02-99, D14-04-99
and
Official Plan Amendment
South Aurora Landowners Group
1131317 Ontario Inc., Tulfam Developments Ltd.,
55178 Ontario Ltd., Duncan Coutts and others
Part Lots 74 and 75, Concession 1 W.Y.S.
D09-03-00
Moved by Councillor Healy Seconded by Councillor Hartwell
THAT Council reaffirm their position regarding the Ontario Municipal
Board appeals by the South Aurora Landowners Group and Elder for
files D09-02-99, D14-04-99, D09-03-00 scheduled for October 30
2000 for six weeks;
THAT Council reaffirm their support of the policies of OPA No. 17.
On a recorded vote, the motion was CARRIED UNANIMOUSLY
YEAS: 7 NAYS: 0
VOTING YEAS: Councillors Griffith, Hartwell, Healy, Hinder, Hogg, McKenzie
and West.
Upon conclusion of these matters, Mayor Jones resumed the Chair.
8. CS00-037 - 2001 Communications Plan
The Director of Corporate Services provided a brief presentation of the 2001
Communications Plan, which incorporates the objectives of the Corporate
Communications Policy. The Director advised that the Plan was developed
by staff in conjunction with the Communications Committee. A number of
initiatives identified in the Plan were highlighted. He indicated that Council's
endorsement of the Plan would enable staff to proceed with the steps
required to implement the Plan in accordance with the Communications
Policy.
Aurora Council Minutes No. 31-00 Page 9
Tuesday, October 10, 2000
Moved by Councillor Hogg Seconded by Councillor McKenzie
THAT the proposed 2001 Communications Plan as outlined in
Appendix “A” be adopted;
THAT staff submit the various initiatives for budget consideration prior to
implementation; and
THAT staff and members of the Communications Committee be
congratulated in formulating the 2001 Communications Plan.
CARRIED
10. PW00-059 - Review of Parking in Vicinity of New
Library Construction Site
Moved by Councillor Hogg Seconded by Councillor Hartwell
THAT the construction workers for the new library be instructed to park
off-street in the fenced-off area behind the Aurora Museum or in the
long duration parking spaces along the north, south and east sides of
Town Park;
THAT a representative of the Trinity Anglican Church be contacted to
assist in encouraging construction workers for the Church to park
either on Church property on in the long duration parking spaces along
the north, south and east sides of Town Park;
THAT staff be requested to ensure appropriate signs are posted in the
existing Library parking lot and the Senior's Centre parking lot
indicating spaces are reserved for those persons using the Senior's
Centre, Library or Church Street School;
THAT staff be requested to develop a communication package for the
Library, Senior's Centre and Church Street School facilities advising
the public of other parking spaces within walking distance of these
facilities;
THAT Staff be requested to pursue the use of alternative sites pending
redevelopment in the vicinity of the new Library for temporary parking;
THAT the suggested changes to parking in the study area as detailed
under "Staff Recommended Changes", Table No. 1 in Report No.
PW00-059 be implemented;
THAT staff be requested to further review parking in the area of the
new library and Trinity Anglican Church upon completion of
construction at these sites and report to Council; and
THAT the Clerk be authorized to introduce the necessary bill for three
readings.
CARRIED
Aurora Council Minutes No. 31-00 Page 10
Tuesday, October 10, 2000
19. Memorandum from Director of Public Works re:
Report PW00-38 - Proposed Parking Restrictions
on Yonge Street
Moved by Councillor West Seconded by Councillor Hogg
THAT parking be prohibited at anytime on Yonge Street
i) southbound, from Orchard Heights Boulevard to Aurora Heights
Drive;
ii) southbound, from Ransom Street to Murray Drive;
iii) northbound, from Edward Street to Cousins Drive; and
iv) northbound, from Mark Street to Batson Drive;
THAT the Clerk be authorized to introduce the necessary bill for two
readings; and
THAT final reading be given upon completion of the 2000 Yonge Street
reconstruction.
CARRIED
20. PW00-064 - Contract Award, Tender No. PW-2000-24 -
Supply and Deliver One 2000
Wheelchair Access Transit Vehicle
Moved by Councillor Hogg Seconded by Councillor Griffith
THAT Tender No. PW-2000-24, Supply And Deliver One New
Wheelchair Access Transit Vehicle including options as identified in
Report PW00-064 be awarded to Leeds Transit Sales Limited in the
total tender amount of $73,594.445;
THAT the total tender costs be funded from the Town’s Disabled
Transit reserve account;
THAT the repair costs incurred this year for the existing Access Bus be
funded from the Town's Disabled Transit reserve account; and
THAT the Town's Disabled Transit reserve account be dissolved upon
assumption of transit services by the Regional Municipality of York.
CARRIED
22. PW00-058 - Winter Sidewalk Maintenance Service and
Budget Levels - Options
Moved by Councillor Griffith Seconded by Councillor West
THAT Council approve the implementation of Scenario No. 1 for winter
sidewalk maintenance as outlined in Report No. PW00-058;
THAT Tender No. PW-2000-17, Supply And Operation Of Up To Four
Contracted Sidewalk Tractors With Sander Bodies, Snow Plows, And
Snow Blowers be awarded to 766585 Ontario Inc. Division of Nu-Con
Contracting at its tendered price of $75,130.05 for two sidewalk
tractors and one truck;
THAT Council authorize the Mayor and Municipal Clerk to execute an
agreement between the Town of Aurora and Nu-Con Contracting for
the provision of winter sidewalk maintenance services; and
Aurora Council Minutes No. 31-00 Page 11
Tuesday, October 10, 2000
THAT staff be requested to review the operation of the 2000/2001
winter sidewalk maintenance program and report further to Council on
this matter in the spring of 2001.
CARRIED
VIII OTHER BUSINESS, COUNCILLORS
Memorandum from Director of Planning re: Delegation of
Brian MacEachern re: Yonge South Infiltration Area
Moved by Councillor West Seconded by Councillor McKenzie
THAT the memorandum be received as information.
CARRIED
IX READING OF BY-LAWS
Moved by Councillor McKenzie Seconded by Councillor Hinder
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4190-00.T Being a By-law to prescribe maximum
rates of speed on local streets within
the Town of Aurora.
4219-00.D Being a By-law to adopt Official Plan
Amendment No. 37 (Northwest Aurora).
4221-00.D Being a By-law to amend By-law No.
2213-78 (Pearson & O'Reilly).
4223-00.L Being a By-law to authorize the
execution of an agreement
between the Town of Aurora,
the Town of Richmond Hill
and the Regional Municipality
of York pertaining to the
boundary adjustment between
the Town of Richmond Hill
and the Town of Aurora.
4224-00.D Being a By-law to amend By-law No.
2213-78 (Aurora Corporate Centre -
Chafam Premiere Inc.).
4228-00.T Being a By-law to dedicate certain
lands as public highway on Registered
Plans 246, 65M-3193, and 65M-3074
forming part of McMaster Avenue and
Kennedy Street West.
4229-00.T Being a By-law to amend Parking
By-law No. 3377-92 as amended.
4230-00.H Being a By-law to appoint an Acting
Fire Chief for the Town of Aurora
(Wayne Jackson).
Aurora Council Minutes No. 31-00 Page 12
Tuesday, October 10, 2000
CARRIED
X IN CAMERA
Labour Relations
Moved by Councillor McKenzie Seconded by Councillor Hinder
THAT this Council proceed In Camera to address a labour relations
matter.
CARRIED
Xl ADJOURNMENT
Moved by Councillor Hinder
THAT the meeting be adjourned at 7:45 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK