MINUTES - Council - 20000613
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 18-00
Council Chambers
Aurora Town Hall
Tuesday, June 13, 2000
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Hartwell, Healy, Hinder, Hogg, McKenzie, Morris,
and West.
STAFF MEMBERS Chief Administrative Officer, Director of Planning,
Director of Building Administration, Director of
Leisure Services, Director of Public Works, Fire
Chief, Treasurer, Administrative
Coordinator/Deputy Clerk, and Council/Committee
Secretary.
Following Open Forum at 7:00 p.m., the Mayor called the meeting to order at
7:27 p.m.
I DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT the content of the Agenda be approved as presented with the
following additions:
Memorandum from the Acting Community Programs Co-ordinator
re: Request for Exemption from the Noise By-law.
Memorandum from the Chief Administrative Officer re: Aurora
Public Library Cost Comparison Summary.
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 16-00, Tuesday, May 23, 2000
Special Council – Public Planning Meeting No. 17-00, Wednesday, May
24, 2000
Moved by Councillor Hartwell Seconded by Councillor Hinder
THAT the Minutes of Meeting Numbers 16-00 and 17-00 be adopted
as printed and circulated.
CARRIED
Aurora Council Minutes No. 18-00 Page 2
Tuesday, June 13, 2000
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 4, 5, 6, 7, 8, 9 and 10 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Hartwell
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
2. BA00-008 - Sign Variance Agreement –
32 Wellington Street West
THAT Council authorize the Mayor and Clerk to enter into an
agreement with Si-Pharm Limited restricting the placing of mobile signs
on the property as a condition of a variance to the sign by-law to permit
a read-o-graph component to the proposed ground sign.
3. PW00-028 - Tender Award – Reconstruction of Yonge Street - Murray Drive to Reuben Street, Tender No. PW-2000-06
THAT, Tender PW -2000-06, Reconstruction of Yonge Street, Murray
Drive to Reuben Street be awarded to Dagmar Construction Inc., at the
tender price of $1,657,627.78 plus an allowance of $66,305.11 for
GST;
THAT an Engineering and Inspection allowance of $30,000.00 be
approved for this project;
THAT an utility relocation allowance of $25,000.00 be approved for this
project; and
THAT the project costs for road works, watermains, and storm sewers
be charged to the respective accounts as provided for in the 2000
Budget.
11. Town of Markham re: Request for Consideration of Resolution
- Greater Toronto Services Board (GTSB) - Management/
Organization Review
THAT the resolution from the Town of Markham be received and
endorsed.
12. Town of Markham re: Request for Consideration of Resolution
- Oak Ridges Moraine - Markham Context
THAT the resolution from the Town of Markham be received and
endorsed.
13. Minutes from the Nokiidaa Committee Meeting held on
May 2, 2000
THAT the Minutes of the Nokiidaa Committee be received as
information.
14. Ontario Municipal Board re: Prehearing Conference
Related to an Appeal by James Elder for 13990 and 14028
Yonge Street
THAT the correspondence be received as information.
Aurora Council Minutes No. 18-00 Page 3
Tuesday, June 13, 2000
VI DELEGATIONS
Dennis Collins, Chair of the Aurora Public Library Board
re: Tender for the New Library
Mr. Dennis Collins spoke on behalf of the Aurora Public Board regarding
Report LS00-024 - Library Tender Award. He advised that after 10 years, the
Town was on the threshold of fulfilling a dream of providing the citizens of
Aurora with a modern, functional, state-of-the-art library facility. Mr. Collins
provided an overview of the process and the options that had been
considered for the new library, and advised that both the Aurora Public
Library Board and Council had voted unanimously to proceed with the Yonge
Street option for the new facility. He indicated that ongoing collaboration
between the Library Board and Town staff has ensured that the design would
efficiently serve Aurora's needs for decades to come. Mr. Collins further
stated that the design was highly functional and that the building would be a
cultural and leisure focal point in Aurora, which would spur revitalization within
the downtown core. He indicated that local citizens were enthusiastic and
supportive of the new library. Mr. Collins informed Council that the Library
Board was firmly committed to raising $1 million in support of this project and
that the campaign plans were well underway. He stated that the construction
tender tabled tonight met the budget parameters and he urged Council to
move ahead with the proposal.
Moved by Councillor West Seconded by Councillor Hartwell
THAT the comments of the delegate be received as information.
CARRIED
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. LS00-024 - Library Tender Award; and Memorandum from Chief
Administrative Officer re: Aurora Public Library Cost Comparison Summary
The Treasurer provided an overview of the cost estimates for the two
approaches to the Library building as considered by Council in the Feasibility
Study conducted in 1999. She also highlighted the costs associated with the
design/development and tendering stages of the project.
Moved by Councillor West Seconded by Councillor Hogg
THAT Council accept the recommendation of UMA Projects Limited to
award the contract for the construction of the new Library to the firm of
Pre-Eng Contracting Ltd. in accordance with the revised tender cost in
the amount of $6,414,634;
THAT an additional expenditure in the amount of $260,000 be
approved to accommodate the expanded library facility as shown in
Option "A", said funds to be taken from surplus monies in the Municipal
Capital Reserve funds;
THAT Council permit staff to spend the budgeted contingency when
change orders dictate the necessity as recommended by the Project
Manager; and
THAT Council authorize the Mayor and Clerk to execute the necessary
documents in order to enter into a contract with Pre-Eng Contracting
Ltd.
On a recorded vote, the motion was CARRIED UNANIMOUSLY
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Griffith, Hartwell, Healy, Hinder, Hogg,
McKenzie, Morris, West and Mayor Jones.
Aurora Council Minutes No. 18-00 Page 4
Tuesday, June 13, 2000
4. General Committee Meeting Report No. 10-00
Tuesday, June 6, 2000
CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 10-00, TUESDAY, JUNE 6,
2000 - DELEGATION OF LESLIE OLIVER RE: MAPLE STREET
RECONSTRUCTION
Moved by Councillor Healy Seconded by Councillor West
THAT the comments of the delegate be received as information; and,
THAT Staff be directed to report back on an appropriate public
consultation process regarding road reconstruction projects.
CARRIED
Moved by Councillor Healy Seconded by Councillor West
THAT the balance of the Report of the General Committee Meeting
No. 10-00 be received and the recommendations carried by the
Committee be adopted.
CARRIED
5. Reconsideration of the Motion at the May 9, 2000 Council
Meeting re: Cable Coverage of Council Meetings
Moved by Councillor West Seconded by Councillor Hinder
THAT the Council Meetings for the current term of Council be televised
until the end of June, 2000.
On a recorded vote, the motion was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Hartwell, Healy, Hinder, Hogg, McKenzie,
West and Mayor Jones.
VOTING NAYS: Councillors Griffith and Morris.
6. Aurora Youth Soccer Club re: Request for Assistance
for Facility Space for the Aurora Youth Soccer Club
Moved by Councillor West Seconded by Councillor Griffith
THAT the correspondence be received and referred to staff for a
Report to Council.
CARRIED
7. Memorandum from Karen Bates-Denney, Chairperson -
TOAST Committee re: Donation to the Walkerton
Emergency Fund
Moved by Councillor Healy Seconded by Councillor Morris
THAT Council match the TOAST Committee donation of $500 in
support of the Walkerton Emergency Fund.
CARRIED
Aurora Council Minutes No. 18-00 Page 5
Tuesday, June 13, 2000
8. The Dr. G. W. Williams Secondary School re: 2000
Commencement Award
Moved by Councillor West Seconded by Councillor Healy
THAT the correspondence be received and referred to staff.
CARRIED
9. Notice of Motion from Councillor Hogg re: Reconstruction
of Church Street School
Moved by Councillor Morris Seconded by Councillor Hogg
WHEREAS the Church Street School building is an integral component
of the public facilities located within the Library Square,
AND WHEREAS the Town has previously expended considerable
funds to maintain and update the structure,
AND WHEREAS additional funds are committed to the ongoing
restoration of the building in the 2000 capital budget, and works in this
regard are currently proceeding,
AND WHEREAS a comprehensive re-evaluation of the uses of all the
Town-owned facilities within the Library Square should occur in
conjunction with the construction of the new library,
AND WHEREAS the Aurora Historical Society has requested the
opportunity to participate in dialogue related to the future of the Aurora
Museum,
AND WHEREAS the expanding needs of the youth and seniors of the
community also needs to be addressed as part of the Master Plan
process,
AND WHEREAS it is deemed in the best interest of the Town of Aurora
to update previous analysis of the total cost of restoration of the
Church Street School building in order to determine the financial
viability and impact of various alternative future uses for the facility,
BE IT HEREBY RESOLVED THAT:
1. As a precursor to the Library Square Facility Master Plan exercise,
that staff be directed to solicit proposals to revisit the
recommendations within the 1991 C.A. Ventin Report with a view to
setting out present day rehabilitation costs for the facility with
funding from this analysis to be derived from the Church Street
School reserve,
2. The feasibility of a variety of public and private alternative uses for
the Church Street School be considered by Council once the total
potential cost to retrofit the building is determined,
3. Staff engage in dialogue with the Aurora Historical Society, and any
other interested parties (i.e. L.A.C.A.C.) related to the options for
future use of the building.
4. Council consider any alternatives developed through this process
prior to final decisions on uses for the other existing structures
within the Library Square.
CARRIED
Aurora Council Minutes No. 18-00 Page 6
Tuesday, June 13, 2000
10. Memorandum from Councillor West re: Correspondence
from Clayt Davis, 141 Kennedy Street West Regarding
Development of Former 135 Kennedy Street West Property
Moved by Councillor West Seconded by Councillor Griffith
THAT staff be directed to report back to Council on how building
elevations for new development projects can be controlled to avoid
detrimental impacts on existing development in established areas of
the Town.
CARRIED
15. Memorandum from Acting Community Programs Co-ordinator
re: Request for Exemption from the Noise By-law for "Dance
in the Park" to be Held on June 30, 2000
Moved by Councillor McKenzie Seconded by Councillor Griffith
THAT the request for exemption from the Noise By-law for the purpose
of holding a “Dance in the Park” event between 7:00 p.m. to 12:00 a.m.
on June 30, 2000 be approved.
CARRIED
VIII OTHER BUSINESS, COUNCILLORS
Councillor Griffith introduced a motion concerning reduced-cost
rabies clinics
Moved by Councillor Griffith Seconded by Councillor West
THAT staff, in consultation with local veterinarians, investigate the
possibility of conducting rabies clinics in the Town at a reduced cost.
CARRIED
Councillor Hogg inquired whether a member of Council could appear as a
delegate at a Regional Council Meeting to convey Aurora Council's position
regarding parking restrictions on the south side of Wellington Street East at
the Yonge Street intersection.
Councillor Morris advised of complaints received from residents regarding
odours resulting from pesticides or weed spraying at the plaza on the south
end of Town and inquired through the Director of Leisure Services whether
the problem had been resolved.
Councillor Healy advised of a concern regarding vehicles parked in
designated fire routes, partially in plazas and asked that the Fire and
Corporate Services Departments work toward enforcing these parking
restrictions.
IX READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor West
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4178-00.T Being a By-law to dedicate
certain lands as public
highway on Reference
Plan 65R-22507 forming
Aurora Council Minutes No. 18-00 Page 7
Tuesday, June 13, 2000
part of Willis Drive.
4181-00.A Being a By-law to provide for
advance voting prior to
Voting Day in the Town of
Aurora.
4182-00.A Being a By-law to provide for
reduced hours of voting in
nursing and retirement homes.
4183-00.A Being a By-law to provide for the
use of voting and vote counting
equipment.
4188-00.P Being a By-law to remove the
requirement for residents to
produce a rabies certificate for
dog licences.
4189-00.P Being a By-law to remove the
requirement for residents to
produce a rabies certificate for
cat licences.
4192-00.P Being a By-law to provide for licensing
and regulating autioneers.
CARRIED
X ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:45 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK