MINUTES - Council - 20000523
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 16-00
Council Chambers
Aurora Town Hall
Tuesday, May 23, 2000
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Hartwell, Healy, Hinder, Hogg, McKenzie, Morris,
and West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning,
Director of Building Administration, Director of
Leisure Services, Director of Public Works, Fire
Chief, Treasurer, and Council/Committee
Secretary.
Following Open Forum, the Mayor called the meeting to order at 7:10 p.m.
I DECLARATIONS OF INTEREST
Councillor Healy declared an interest in Item 7 (TR00-013 - 2000 Tax Rates)
by virtue of his employment with the York Region District School Board and
did not take part in or vote on any questions in this regard or attempt in any
way to influence the voting on such questions.
Councillor Hogg declared an interest in Item 1 (Councillor Morris Notice of
Motion re: Policy for Acquisition and Disposition of Lands and Buildings) by
virtue of his employment as a Real Estate Broker, and in Item 3 (LS00-017 -
Renewal of Advertising Agreement - Chameleon Signs Leasing Inc.) by virtue
of a business involvement with this Company. Councillor Hogg did not take
part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Healy
THAT the content of the Agenda be approved as presented with the
addition of the correspondence from Carol & Scott Withers re: Aurora's
Canada Day Parade 2000.
CARRIED
Aurora Council Minutes No. 16-00 Page 2
Tuesday, May 23, 2000
III ADOPTION OF MINUTES
Council Meeting No. 15-00, Tuesday, May 9, 2000
Moved by Councillor Griffith Seconded by Councillor Hartwell
THAT the Minutes of Meeting Number 15-00 be adopted as printed
and circulated.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4 and 13 (Item 1) were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
5. CS00-027 - Release of Easement
(23 Langman Place)
THAT the Mayor and Clerk be authorized to execute the necessary
documents to release the easement over Lot 53, Plan 65M-2462 (23
Langman Place).
6. CS00-028 - Acquisition of Land from St. John’s Bay
Land Company Ltd., Part of Lot 7, Plan 65M-2874
THAT the Mayor and Clerk be authorized to enter into an Agreement
with Bayview Wellington North Inc. respecting the submission of the
funds required for the Town to acquire lands described as Part of Lot
7, Plan 65M-2874, designated as Part 6 on Reference Plan 65R-15577
from St. John’s Bay Land Company Ltd.;
THAT the Mayor and Clerk be authorized to enter into an Offer to Sell
Agreement with St. John’s Bay Land Company Ltd. for the acquisition
of the subject lands; and
THAT By-law 4187-00.L being a by-law to authorize the acquisition be
provided all three readings.
7. TR00-013 - 2000 Tax Rates
THAT Report TR00-13 be received; and
THAT By-law 4186-00.F establishing the 2000 tax rates for the Town
of Aurora, the Regional Municipality of York and the York Region
District School Boards be approved and given three readings at the
May 23, 2000 Council Meeting.
Aurora Council Minutes No. 16-00 Page 3
Tuesday, May 23, 2000
8. PL00-055- Zoning By-law Amendment and
Site Plan Applications
Karrytree Holdings Inc.
Part of Block A, Registered Plan 535
165 Wellington Street East
D14-02-00 and D11-07-00
THAT Council receive as information the following overview of Zoning
By-law Amendment application D14-02-00 and Site Plan application
D11-07-00 regarding 165 Wellington Street East, scheduled for the
June 27, 2000 Public Planning Meeting at 7:00 p.m., immediately
following the Open Forum, prior to the Council Meeting.
9. PL00-061 - Zoning By-law Amendment Application
John Pearson & Mary O’Reilly
16-18 Mosley Street, 36 Victoria Street
D14-11-00
THAT Council receive as information the following overview of Zoning
By-law Amendment application D14-11-00, scheduled for the June 27,
2000 Public Planning Meeting at 7:00 p.m., immediately following the
Open Forum, prior to the Council Meeting.
10. PL00-056 - Zoning By-law Amendment and
Draft Plan of Subdivision Applications
Whitwell Developments Limited.
Wellington Street East and Leslie Street.
Part of Lot 21 and 22, Concession 3
D14-21-99 and D12-00-4A
THAT Council receive as information the following overview of Zoning
By-law Amendment and Draft Plan of Subdivision applications D14-21-
99 and D12-00-4A, scheduled for the June 28, 2000 Public Planning
Meeting.
11. PL00-058 - Site Plan Approval Application
Axel Kraft International Ltd.
99 Engelhard Drive
D11-06-00
THAT Report PL00-058 be received as information; and,
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorized to execute a site plan agreement
between Axel Kraft International Inc. and the Town of Aurora
respecting the addition to an industrial building located at 99 Engelhard
Drive.
12. City of Vaughan re: Local Government Options Study
THAT the correspondence be received and referred to the
Amalgamation Committee.
14. Memorandum from Chief Administrative Officer
THAT staff be authorized to implement the provisions of the in-camera
memorandum of the Chief Administrative Officer dated May 17, 2000,
concerning a personnel matter.
CARRIED
Councillor Healy, having previously declared an interest in Item 7, did not take part
in the vote called for with respect to this matter.
Aurora Council Minutes No. 16-00 Page 4
Tuesday, May 23, 2000
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Councillor Morris Notice of Motion re: Policy for
Acquisition and Disposition of Lands and Buildings
Moved by Councillor Morris Seconded by Councillor Hartwell
WHEREAS, the Town of Aurora's Strategic Plan states that Council will
continue TO MAINTAIN A WELL MANAGED AND FISCALLY
RESPONSIBLE MUNICIPALITY & TO CONTINUE WELL PLANNED
GROWTH.
AND WHEREAS, The Municipal Act provides the minimum procedural
requirements with respect to the disposition of surplus municipal
property.
AND WHEREAS, at the present time no formal procedural policy
above those minimum legislated requirements exists for The Town of
Aurora governing the actual steps to be followed with regards to the
acquisition or sale of lands, buildings or facilities.
AND WHEREAS, Council wishes to develop a formal policy to guide
the process of acquiring and disposing of municipal property.
BE IT THEREFORE RESOLVED, THAT Staff be directed to bring
forward a report outlining a formal policy that guides the sale or
purchase of any lands, buildings, or facilities or building /land
exchanges that may occur between the Town and other persons or
entities.
AND FURTHER, THAT Staff also be directed to bring forward a formal
policy in relation to retaining any Real Estate Broker or agency
services for the purchase or sale of any lands buildings, or facilities.
such policy to include a section governing, solicited or unsolicited
offers to purchase any Town owned properties, buildings or lands that
the Town may from time to time receive.
On a recorded vote, the motion was DEFEATED
YEAS: 3 NAYS: 5
VOTING YEAS: Councillors Hartwell, McKenzie and Morris.
VOTING NAYS: Councillors Griffith, Healy, Hinder, West and Mayor
Jones.
Councillor Hogg, having previously declared an interest in this Item, did not take part
in the vote called for in this regard.
Moved by Councillor Healy Seconded by Councillor West
THAT Staff be directed to report on the timing, funding and procedures
involved in implementing ISO 9001 for the Corporation.
CARRIED
Aurora Council Minutes No. 16-00 Page 5
Tuesday, May 23, 2000
2. LS00-019 - Tender No. L.S. 2000-09 Demolition of
Municipal Buildings and Dry Well Foundation
Moved by Councillor Griffith Seconded by Councillor West
THAT Council award Tender No. L.S. 2000-09, Demolition of Municipal
Buildings and Dry Well Foundation to Cannington Excavating (1989)
Ltd. at their tendered price of $73,683 excluding G.S.T.
CARRIED
3. LS00-017 - Renewal of Advertising Agreement –
Chameleon Signs Leasing Inc.
Moved by Councillor Healy Seconded by Councillor West
THAT the agreement with Chameleon Signs Leasing Inc. for the
supply, installation and servicing of back lit wall panels at the Aurora
Community Centre and the Aurora Leisure Complex be referred back
to staff in order to revise section 5.6 of the Terms and Conditions of the
Agreement, with a view to ensuring an incentive element is
incorporated into the document, and further that the matter be tabled at
a future General Committee Meeting for discussion.
CARRIED
Councillor Hogg, having previously declared an interest in this Report, did not take
part in the vote called for in this regard.
4. CS00-026 - Conveyance and Acquisition of Land
Youthdale Limited
Moved by Councillor Griffith Seconded by Councillor West
THAT By-law 4184-00.L being a by-law to authorize the conveyance of
land being Part of Lot 77, Concession 1, W.Y.S. (portion of Billings
Well Park) to the adjoining owner, Youthdale Limited at 14810 Yonge
Street be provided all three readings and that the lands be transferred
reserving the required easements;
THAT By-law 4185-00.L being a by-law to authorize the acquisition of
a portion of the land described as Part of Lot 84, Plan 246 from
Youthdale Limited be provided all three readings; and
THAT the Mayor and Clerk be authorized to execute the necessary
documents to give effect to same.
On a recorded vote, the motion was CARRIED
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Griffith, Hartwell, Hinder, Hogg, McKenzie,
Morris, West and Mayor Jones.
VOTING NAY: Councillor Healy
Aurora Council Minutes No. 16-00 Page 6
Tuesday, May 23, 2000
13. General Committee Meeting Report No. 09-00
Tuesday, May 16, 2000
CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 09-00, TUESDAY, MAY 16, 2000 - ITEM 1
1. TR00-014 - Library Operating Budget 2001/2002
Moved by Councillor Morris Seconded by Councillor Hartwell
THAT Report TR00-14 “ New Library Operating Cost Estimates – 2001
& 2002 Projections” be received for information.
CARRIED
Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT the balance of the Report of the General Committee Meeting
No. 09-00 be received and the recommendations carried by the
Committee be adopted.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
a) Carol & Scott Withers re: Request for Support in Facilitating
Aurora's Canada Day Parade 2000
Moved by Councillor West Seconded by Councillor McKenzie
THAT the request to temporarily close Yonge Street from the
intersection of Orchard Heights Boulevard and Yonge Street to the
intersection of Industrial Parkway South and Yonge Street on
Saturday, July 1, 2000 from 10:30 a.m. to 1:00 p.m. for the Canada
Day Parade be adopted in principle and referred to the Director of
Leisure Services to meet with Carol & Scott Withers in order to work
out the details.
CARRIED
b) Councillor Hogg gave Notice of Motion regarding the reconstruction of Church
Street School.
c) Councillor West inquired whether a sign could be installed at Hwy. 404 to
indicate that Aurora is "Open For Business". He also asked staff to contact
the Real Estate Groups to ask if they have any lands to be added to the
inventory and that staff report back in the future on this matter.
d) Reconsideration of the Motion at May 9, 2000 Council Meeting - Cable
Coverage and Open Forum for Council Meetings
Moved by Councillor West Seconded by Councillor Hogg
THAT the motion to televise Council Meetings until the end of August
2000 be reconsidered at the next Council Meeting.
CARRIED
e) Councillor Hogg asked that Merlins Hollow be contacted regarding parking
request for their garden tours.
Aurora Council Minutes No. 16-00 Page 7
Tuesday, May 23, 2000
VIII READING OF BY-LAWS
Moved by Councillor West Seconded by Councillor Hartwell
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4184-00.L Being a By-law to authorize the
conveyance of land being Part of Lot 77,
Concession 1, W.Y.S. (Youthdale Limited).
On a recorded vote, the motion was CARRIED
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Griffith, Hartwell, Hinder, Hogg, McKenzie,
Morris, West and Mayor Jones.
VOTING NAY: Councillor Healy
Moved by Councillor West Seconded by Councillor Morris
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4175-00.F Being a By-law to authorize the
execution of a tax arrears
extension agreement.
4180-00.D Being a By-law to amend By-law
No. 2213-78
(Arista Homes Aurora Inc.).
4185-00.L Being a By-law to authorize the
acquisition of land described
as Part of Lot 84, Plan 246
(Youthdale Limited).
4186-00.L Being a By-law to Set and
Levy the Rates of Taxation for
the Year 2000.
4187-00.L Being a By-law to authorize the
acquisition of land described
as Part of Lot 7, Plan 65M-
2874 (St. John’s Bay Land
Company Ltd.).
CARRIED
IX IN CAMERA
Property and Legal Matters
Moved by Councillor McKenzie Seconded by Councillor Hartwell
THAT this Council proceed In Camera to address property and legal
matters.
CARRIED
Aurora Council Minutes No. 16-00 Page 8
Tuesday, May 23, 2000
X ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:35 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK