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MINUTES - Council - 19990825 TOWN OF AURORA COUNCIL MEETING NO. 22-99 Council Chambers Aurora Town Hall Wednesday, August 25, 1999 7:10 p.m. ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Hartwell, Healy, Hinder, Hogg, McKenzie, Morris, and West. STAFF MEMBERS Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Planning, Director of Building Administration, Director of Public Works, Fire Chief, Treasurer, and Council/Committee Secretary. DECLARATIONS OF INTEREST Councillor Hartwell declared an interest in Report PL99-076-243 - regarding Perwick Investments, due to business relationship with the same and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Morris declared an interest in Report PL99-082-231 (Magna) due to the employment of her spouse in a subsidiary of Magna and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Hinder declared an interest in Report PL99-082-231 (Magna) due to the employment a family member in a subsidiary of Magna and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Mayor Jones declared an interest in item (y) in Consent Items regarding Solid Waste and Recycling Collection, due to a Business affiliation with Miller Waste Systems, and in item (d) in "Matters for Consideration" regarding correspondence from Mike Dennis re: Elderberry Trail, as he lives in the area, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. APPROVAL OF AGENDA #521. Moved by Councillor Griffith Seconded by Councillor McKenzie M I N U T E S Aurora Council Minutes No. 22-99 Page 2 Wednesday, August 25, 1999 THAT the content of the Agenda be approved as outlined herein with the addition of the following items: • Correspondence from the Newmarket German Canadian Club re: Permission to install signs in Aurora to advertise the Newmarket “Octoberfest”. • Revised recommendation. (Consent Item (t) Report PL99-079-229) • Final Draft of the “Basis and Principles Report” from HBR Planning Centre for the Bayview Wellington North lands. • Additional page (Section 3.5.1 to 3.8) to By-law 4088-99.F. • Correspondence from Janet Sorli, MD re: Horse Riding Establishment By-law. PRESENTATIONS Memorandum from Director of Public Works re: 25 Year Service Award to Jim Kehoe Wayne Jackson, the Director of Public Works introduced Mr. Jim Kehoe of the Public Works Department and welcomed him to the “Quarter Century Club”. Mr. Jackson described the wide variety of services provided by Mr. Kehoe over the past 25 years, ranging from snow removal and curb repair to filling pot-holes. Mr. Jackson also thanked Lois, Jim’s wife and Jim’s four children for their 25 years of supporting the good work and often unpredictable hours of this highly valued employee. The Mayor then assisted with the presentation of a certificate and a framed limited print by Robert Bateman to Mr. Kehoe. Memorandum from Treasurer re: Ian Bowell and Diana Brower of Ernst & Young re: Town of Aurora 1998 Financial Statements Mr. Ian Bowell of Ernst & Young explained that the Town of Aurora 1998 Financial Statements have been provided to the Treasurer and that Ms. Cribbet has provided detailed comments along with the complete Statements for Council’s information. Mr. Bowell then complemented the staff of the Town of Aurora stating that they have been a pleasure to work with and that 1998 has been a very good year through financially tough times. Mr. Bowell noted that Aurora has maintained a zero tax increase, ended the year with a small surplus, paid off many unexpected expenses brought on by recent government initiatives using reserves from previous years and that several areas of service came in under budget. It was also noted that Aurora has no long-term debt. #522. Moved by Councillor West Seconded by Councillor Morris THAT the presentation be received as information. CARRIED DELEGATIONS Jamie Bennett, Marshall Macklin Monaghan re: Removal of the Holding Prefix, Fernbrook Homes (Stonebridge) Limited Mr. Jamie Bennett of Marshall Macklin Monaghan introduced himself to Council as a representative for Fernbrook Homes (Stonebridge) Limited and outlined his client’s Aurora Council Minutes No. 22-99 Page 3 Wednesday, August 25, 1999 desire to have the holding prefix (H) removed from the plan to enable them to move on to the next stage of building. Mr. Bennett explained that his clients have met all the stated requirements needed to have the prefix removed and hope to have the pending in-ground work completed for September. Mr. Bennett then noted that some residents have expressed concern about traffic impacts resulting from another new development owned by Wycliffe Diamond in the area. Mr. Bennett noted that the residents appear to want an easement to be granted over Fernbrook to restrict traffic from entering into the Fernbrook development from the Wycliffe Diamond Development. It was then assured that measures are being taken to prevent Wycliffe Diamond traffic from entering the site by using emergency roadways and breakaway gates to restrict traffic to emergency vehicles only. Mr. Bennett suggested that the residents’ concerns can only be addressed by the Town staff and Council. Mr. Bennett then asked that Council receive the recommendations listed in the report. #523. Moved by Councillor Hogg Seconded by Councillor Hartwell THAT the comments of the delegate be received. CARRIED Helena Atkinson, Resident re: PL99-085-245 – Removal of the Holding Prefix, Fernbrook Homes (Stonebridge) Limited Ms. Helena Atkinson, resident expressed concerns with regard to the Council process and the level of review provided to the development. Ms. Atkinson explained that she felt a lack of confidence in the process and expressed the opinion that the needs of the residents of the area are not being taken into consideration in this issue. Ms. Atkinson also expressed the opinion that the construction crews working on the Fernbrook development are not conforming with the 7:00 am start time for loud machinery, stating that on past occasions she has heard machinery start up at 4:30 a.m., 6:00 a.m. and 6:30 a.m. #524. Moved by Councillor West Seconded by Councillor Hartwell THAT the comments of the delegate be received; and THAT the by-law issues regarding construction be referred to staff. CARRIED John Greupner, Resident re: PL99-085-245– Removal of the Holding Prefix, Fernbrook Homes (Stonebridge) Limited Mr. John Greupner, resident advised that on August 12, 1999 a Committee of Adjustment was held by the Planning Department regarding the Fernbrook Homes development, and 100 residents were in attendance. Mr. Greupner indicated that all of these residents were opposed to the easement on Fernbrook Homes as it could result in Wycliffe Diamond development using the connecting roadway and causing environmental damage. Mr. Greupner expressed concern that residents have received no written assurance that the roadway will not become a major thoroughfare and urged Council to explore alternative roadways. Mr. Greupner suggested that residents have no objection to traffic entering from Vandorff Sideroad and requested that all residents in the area be informed of all proceedings related to this issue in the future. #525. Moved by Councillor West Seconded by Councillor Morris THAT the comments of the delegate be received. CARRIED Brendan MacLean, Resident re: By-law 4089-99.T to Prohibit Stopping on the East Side of Stone Road to Accommodate a Aurora Council Minutes No. 22-99 Page 4 Wednesday, August 25, 1999 Bicycle Lane Brendan MacLean, resident stated that he has taken time to research into the purposes of bike lanes through various means, including a number of cycling guides and a meeting with a cycling engineer. He stated that this research was to help him understand the purpose and necessity of the bike lane proposed for the East side of Stone Road. Mr. MacLean espressed the opinion that due to the location of the major access point onto Stone Road, the bike lane would have to be located on the West side of the road, and that because the bike would not connect to any other path, that cycling traffic would have to stop and turn around lessening the enjoyment and practicality of the lane. Mr. MacLean also suggested that bike lanes are typically designed for major city commuting traffic, to offer an alternative to taking the car. He suggests that Stone Road does not constitute a major street and therefore does not require a bike lane. Mr. MacLean suggested that the Town of Aurora consider stop signs or speed bumps to reduce speeding and related accidents in the area. Mr. MacLean also suggested that, before deciding on this issue, that a Public Review Committee be established to investigate a comprehensive trail plan throughout the Aurora area and that this Committee could compare cases of other similar sized Towns who have created bike trails. Mr. MacLean also expressed an interest in assisting as a member of this committee. #526. Moved by Councillor Healy Seconded by Councillor Morris THAT the comments of the delegate be received as information; THAT a Public Review Committee be formed composed of Council members, staff and representatives of the community associations; and THAT 3rd reading of by-law 4089-99.T be deferred. CARRIED Larry White re: By-law 4073-99.T - Proposed parking Restrictions on Milloy Place and Hawtin Lane Mr. Larry White stated that he was in attendance at a recent public meeting held to discuss the issue of proposed parking restrictions on Milloy Place and Hawtin Lane, along with numerous other residents from the area. Mr. White expressed the opinion that all residents in attendance unanimously opposed the proposed parking restrictions and wished to have full parking rights on both sides of the streets remain. Mr. White therefore suggested that Council not vote for the proposed restrictions and allow the parking to remain as it is as per the wishes of the residents. #527. Moved by Councillor Hogg Seconded by Councillor Healy THAT the comments of the delegate be referred for consideration with report PW99-048-251; and THAT report PW99-048-251 be brought forward for discussion after the delegations are complete. CARRIED Dave Franklin, Resident re: Unsafe Conditions of Mugford Road in Wellington Lanes The Mayor advised that the delegate was not in attendance. Angelica Gutierrez, on behalf of the Box Grove Community re: the Decision to Freeze Development in Aurora and the York Region Aurora Council Minutes No. 22-99 Page 5 Wednesday, August 25, 1999 Ms. Angelica Gutierrez introduced herself as a resident of the Town of Markham and expressed thanks and commendation to the Council of the Town of Aurora for the recent motion in regard to freezing development in Aurora. Ms. Gutierrez explained that there is a large increase of residential and industrial development in the Town of Markham, and gave several local examples of the velocity of this development. She provided Council with various population increase projections and concluded that she supports any kind of suppression of this rapid growth and hopes that the Region of York and the Town of Markham will follow Aurora’s example and put a freeze on development. #528. Moved by Councillor West Seconded by Councillor Hogg THAT the comments of the delegate be received as information. CARRIED Karen Deer, Resident re: Motion to Freeze Development in Aurora and the York Region Ms. Karen Deer introduced herself as a resident of the Town of Markham and thanked the Town of Aurora for taking the initiative of proposing a development freeze in Aurora. Ms. Deer suggested that the agricultural and environmental sensitivity of the land in Markham is in jeopardy due to heavy development to the area, and expressed fear of what the future might hold if depletion of agricultural lands continues. Ms. Deer suggested that the Region of York should take the same initiative and propose a 5 year freeze on development throughout the Region. She also suggested that during this freeze, the Region can use the time to research water, agricultural and environmental effects of rapid development to plan more responsibly in the future. #529. Moved by Councillor Griffith Seconded by Councillor Hartwell THAT the comments of the delegate be received as information. CARRIED Bernadette Manning, Resident re: Motion to Freeze Development in Aurora and the York Region Ms. Bernadette Manning introduced herself as a resident of Markham and explained that she is in full agreement with the two previous speakers in opposition of rapid development of the Town of Markham. She added that her concerns lie most with the destruction of prime agricultural land, due to the vast development in the area. Ms. Manning expressed hope that the Region of York would consider placing a freeze on development and consider careful management of the land in the future. #530. Moved by Councillor Healy Seconded by Councillor Hartwell THAT the comments of the delegate be received as information. CARRIED Rick Grandin, Resident re: Development Status - Kennedy Street West, Part Lot 79, Con 1 WYS Mr. Grandin explained that he is a resident of Kennedy Street West and expressed concern over the condition of the land located on the South side of Kennedy St. across from his residence. Mr. Grandin explained that in 1991 the land owner entered into an agreement to build 53 units on the North Side and 51 Units on the South side of the street. Within a two year period the units on the North side were completed, however the South side has never been developed. Mr. Grandin explained that the owner has applied for several extensions over the past 8 years and that the land has become overgrown and littered with waste. The owner has not committed to a time frame for Aurora Council Minutes No. 22-99 Page 6 Wednesday, August 25, 1999 completion of the units and Mr. Grandin asked Council if there is anything that can be done to speed up the process. #531. Moved by Councillor West Seconded by Councillor Morris THAT the comments of the delegate be referred to staff to explore the option offering of a 60 day time limit to the land owner to state his intention for the lands and to clean up the site in the interim, and report back. CARRIED ADOPTION OF MINUTES Council/ Public Planning Meeting No. 21-99, Wednesday, July 21, 1999 #532. Moved by Councillor Griffith Seconded by Councillor McKenzie THAT the Minutes of Meeting Number 21-99 be adopted as printed and circulated. CARRIED CORRESPONDENCE AND PETITIONS City of Toronto re: Clause No. 9, Report No. 2 – Support for Federation of Canadian Municipalities Action to Promote Municipal Infrastructure in the Millennium Budget THAT the correspondence be received as information. Town of Richmond Hill re: Resolution - Region of York Transit Integration Task Force THAT the correspondence be received as information. Town of Newmarket re: Centralized Fire Communication's Centre THAT the correspondence be received as information. Town of Newmarket re: Resolution - Fluctuations in the Prices of Gasoline THAT the correspondence be received as information. Federation of Canadian Municipalities re: Municipal Infrastructure in the Millennium Budget THAT the correspondence be received as information. Queen's York Rangers Army Cadet Corps re: Request to Conduct Fundraising Tag Days - September 11-12, 1999 THAT permission be granted to the Queen's York Rangers Army Cadet Corps to conduct tag days on September 11-12, 1999 in the Town of Aurora. SECTION “A” – CONSENT ITEMS Aurora Council Minutes No. 22-99 Page 7 Wednesday, August 25, 1999 Frank & Sharon Ramagnano, Residents re: Request Permission for Street Party, September 18th 1999 - Pinnacle Trail & Rush Road THAT permission be granted to the residents of Pinnacle Trail/Rush Road to close off Pinnacle Trail and Rush Road from 1:00 p.m. – 5:00 p.m. for a street party on Saturday September 18th, 1999 (rain date: Sunday September 19th, 1999); THAT the residents notify the Aurora Public Works Department regarding the provision of barricades to close off the street if necessary; and THAT the residents notify the Aurora Fire Department, York Region Police, York County Hospital Ambulance Services, and all residents on the said street of this event. Diane Montesanti, Resident re: Request Permission for Street Party, September 5th 1999 - Beechbrooke Way THAT permission be granted to the residents of Beechbrooke Way to close off Beechbrooke Way between #31 and #43 from 3:00 p.m. – 9:00 p.m. for a street party on Sunday September 5th, 1999 (rain date: Monday September 6th, 1999); THAT the residents notify the Aurora Public Works Department regarding the provision of barricades to close off the street if necessary; and THAT the residents notify the Aurora Fire Department, York Region Police, York County Hospital Ambulance Services, and all residents on the said street of this event. Memorandum from Councillor Hinder re: Resignation from the Special Events Committee THAT the correspondence be received as information. Committee of Adjustment Notice of Appeal re: Minor Variance Application - A-39-99/D13-39-99 (Totera) THAT the correspondence be received as information. Committee of Adjustment, Notices of Decision Application - A-42-99 / D13-42-99 (Molloy) Application - A-43-99 / D13-43-99 (Clipsham/Horiguchi) Application - A-44-99 / D13-44-99 (Henderson) Application - A-45-99 / D13-45-99 (Naches Holdings Incorporated) Application - B-08-99 / D10-08-99 (Schmidt) Application - B-09-99 / D10-09-99 (CN Railways) Application - B-10-99 / D10-10-99 [Fernbrook Homes (Stonebridge) Limited] THAT the correspondence be received as information. STAFF REPORTS CO99-042-223 - Proposed Land Exchanges Part of Lots 84 and 85, Con. I E.Y.S.; Blocks 95 and 97, Plan 65M-3192; and Blocks 26 and 27, Plan 65M2873 (Bayview Wellington North Inc.) THAT the land exchanges as proposed by the developer, Bayview Wellington North Inc. including the related Option Agreement be approved; Aurora Council Minutes No. 22-99 Page 8 Wednesday, August 25, 1999 THAT the Mayor and Clerk be authorized to execute the necessary documents to give effect to same; and THAT Bill 4103-99.L, being a by-law to authorize the conveyance of the subject lands, be considered for 1st and 2nd reading. CO99-043-224 - Conveyance of Land Part of Block 35, Plan 65M-3221(Tobin) THAT the sale of land described as Part of Block 35, Plan 65M-3221 to the adjoining owner, Paul and Eileen Tobin be approved; THAT the Mayor and Clerk be authorized to execute the necessary documents to give effect to same; and THAT Bill 4104-99.L, being a by-law to authorize the conveyance, be considered for 1st and 2nd reading. FI/LS99-015-225 - Tender No. F.D.L.S. 1999-18, Reconstruction of Fire Station Parking Lot and Leisure Complex Driveway/ Parking Area Paving THAT Council award Tender No. F.D.L.S. 1999-18, Reconstruction of Fire Station Parking Lot and Leisure Complex Driveway/Parking Area Paving as follows: Project "A" – Fire Station Parking Lot to Mopal Construction, Gormley, Ontario at their tendered price of $72,420 plus G.S.T. and that a 10% contingency of $7,200 be allocated for the project. Project "B" – Leisure Complex Driveway/Parking Area Paving to D. Crupi & Sons Ltd., Scarborough, Ontario at their tendered price of $51,820 plus G.S.T. and that a 10% contingency of $5,200 be allocated for the project. PL99-074-226 - Site Plan Amendment Application York Catholic District School Board Cardinal Carter Secondary School 210 Bloomington Road West D11-12-90 THAT Report PL99-074-226 be received as information; and, THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning be authorized to execute a site plan amendment agreement between The York Catholic District School Board and the Town of Aurora respecting the construction of six additional portables on the site. PL99-077-227 - Proposed Draft Plan of Condominium Sundial Homes (Mosaics) Limited Part of Lots 76 & 77, Concession 1 WYS Part 1, Plan 65R-18443 Mosaics Avenue/Murray Drive, 19CDM-98001A THAT the Mayor and Clerk be authorized to enter into a condominium agreement with Sundial Homes (Mosaics) Limited; and THAT final approval of the condominium and registration of the agreement proceed when all internal departments and agencies have provided clearances. PL99-078-228 - Site Plan Amendment Application Revlis Securities Limited Blocks 1 through 6, Registered Plan 65M-2718 Aurora Council Minutes No. 22-99 Page 9 Wednesday, August 25, 1999 226-250 Industrial Parkway North, D11-17-97 THAT Report PL99-078-228 be received as information; and, THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning be authorized to execute a site plan amendment agreement between Revlis Securities Limited and the Town of Aurora to allow for the construction of two additional industrial buildings located to the north of 250 Industrial Parkway North. PL99-079-229 - Official Plan Amendment & Zoning By-law Amendment Application, Donald Schmidt/Home Depot Holdings Inc. 15320 Bayview Avenue, Part of Lot 81, Concession 1 EYS D09-09-99, D14-16-99 THAT Council receive as information the following overview of Official Plan Amendment and Zoning By-law Amendment applications D09-09-99 and D14-16-99, scheduled for the October 28, 1999 Public Planning Meeting. PL99-081-230 - Official Plan and Zoning By-law Amendment Mrs Anne Chapman, Part of Lots 76, Concession 1 E.Y.S. 520 Industrial Parkway South, D09-08-99 and D14-15-99 THAT Council receive as information the following overview of Official Plan and Zoning By-law Amendment applications D09-08-99 and D14-15- 99 regarding Part of Lot 76, Concession 1, EYS scheduled for the September 23, 1999 Public Planning meeting. PL99-082-231 - Release for Registration 1207309 Ontario Inc., 690346 Ontario Inc. and The Alpen House Limited Magna Golf Course Lands Part of Lots 17, 18, 19 and 20 Concession II, EYS D12-98001A THAT the Mayor and Clerk be authorized to execute a Subdivision Agreement dated August 25, 1999 between the Town of Aurora and 1207309 Ontario Inc., 690346 Ontario Inc. and The Alpen House Limited with respect to the lands, as defined within the Agreement, contained within Draft Plan of Subdivision 19T-98001A; THAT the Mayor and Clerk be authorized to execute all documents necessary to effect the transfer of certain lands, reserves, and easements at the developers expense, as described in Schedule “F” and “G” of the Agreement; THAT upon execution of the Agreement, Council allocate the servicing capacity necessary to provide water and sanitary sewers to the Golf Course lands; and THAT final approval for subsequent registrations for the balance of the lands within the plan be contingent upon available allocation of servicing capacity. PL99-083-232 - Proposed Site Plan Application Dondeb Inc., Lot 57, (formerly Part of Lot 186) Registered Plan 246, 240 Industrial Parkway South, D11-07-99 THAT Report PL98-083-232 be received as information; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning be authorised to execute a site plan agreement between Dondeb Inc. and the Town of Aurora respecting the construction of an industrial building. PW99-049-234 - Solid Waste and Recycling Collection Contractor Agreement Aurora Council Minutes No. 22-99 Page 10 Wednesday, August 25, 1999 THAT the Mayor and Clerk be authorized to sign the attached agreement with Miller Waste Systems for the collection of refuse, recycling and yard waste material as described in the said agreement. TR99-024-236 - Annual Report – 1998 Development Charge Reserve Fund Statement THAT Report TR99-24-236 regarding the 1998 Development Charge Reserve Fund Statement be received for information. TR99-026-237 - Insurance Coverage – Misinterpretation of Date THAT Council approve the purchase of a Municipal Year 2000 Contingent Liability Policy from Frank Cowan Company Limited for $13,232 plus P.S.T. #533. Moved by Councillor Hartwell Seconded by Councillor Griffith THAT the suggested resolutions respecting the matters listed as “Consent Items” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same. CARRIED PW99-048-251 - Proposed Parking Restrictions on Milloy Place and Hawtin Lane #534. Moved by Councillor Hinder Seconded by Councillor Hartwell THAT Council endorse in principle the “Proposed Parking Arrangement” identified in this report namely that parking be prohibited at anytime: 1. on the east side of Milloy Place from Stone Road to a point 143 metres south therefrom; 2. on the west side of Milloy Place from a point 148 metres south of Stone Road to a point 179 metres further south therefrom, and 3. on the west side of Hawtin Lane from Stone Road to the terminus. THAT Council defer further consideration of this matter to the September 16, 1999 meeting of General Committee; THAT a copy of this report and all attachments be forwarded to all residents of Milloy Place and Hawtin Avenue; THAT the residents of Milloy Place and Hawtin Avenue be informed that this matter will be considered at the September 16, 1999 General Committee meeting and the residents be invited to attend and address the Committee if they so wish; and THAT staff have available photographs and video documentation at the September 16, 1999 General Committee meeting, with respect to the situation, to assist Council in making a decision. CARRIED SECTION “B” – MATTERS FOR CONSIDERATION Aurora Council Minutes No. 22-99 Page 11 Wednesday, August 25, 1999 CORRESPONDENCE AND PETITIONS Town of Richmond Hill re: Resolution - Financial Pooling to City of Toronto #535. Moved by Councillor West Seconded by Councillor Morris THAT the correspondence from the Town of Richmond Hill be received; THAT the Council of the Town of Aurora expresses it's concern about the level of social services that are being provided by the City of Toronto which exceeds the service levels that are available to residents of York Region using the financial pooling; THAT the Region of York, the City of Toronto and the Minister of Finance be requested to provide a summary which identifies the expenditures of the pooled funds that are transferred from the Region of York to the City of Toronto. CARRIED Town of Hawkesbury re: Request for Endorsement of Resolution – Property Tax Rebates to New Industries #536. Moved by Councillor Griffith Seconded by Councillor Hartwell THAT the correspondence endorsed by the Town of Aurora. DEFEATED #537. Moved by Councillor Hogg Seconded by Councillor Healy THAT the correspondence be received as information. CARRIED Federation of Canadian Municipalities re: Town of Oakville vs. Canadian National Railway: Motion of Support #538. Moved by Councillor West Seconded by Councillor McKenzie THAT the Town of Aurora endorses the Federation of Canadian Municipalities' support of the Town of Oakville and it's Citizens' Committee in its case against CN; THAT the Town of Aurora urges Transport Canada to effect changes to federal regulations to ensure that Municipal Governments are consulted prior to major operational changes by the railways; THAT the Town of Aurora requests the federal government to review the process by which the Agency awards costs in matters of environmental concern; and THAT the Town of Aurora requests that a copy of this resolution be forwarded to the Federal Ministry of Transportation, and the Chief of the Canadian Transportation Agency and Mr. M. Bevilaqua M.P. CARRIED Mike Dennis, Resident re: Objection to Proposed Official Plan/ Zoning By-law Amendment and Plan of Subdivision, Elderberry Hill Farm, D09-02-99/ D14-04-99, Academy Heights, D09-01-99, D14-03-99, D12-990001A Aurora Council Minutes No. 22-99 Page 12 Wednesday, August 25, 1999 #539. Moved by Councillor Morris Seconded by Councillor Hogg THAT the correspondence be referred to staff. CARRIED Mayor Jones, having previously declared an interest in this matter, relinquished the Chair to Deputy Mayor West during the consideration of this matter and did not take part in the vote called for in this regard. Upon conclusion of this matter, Mayor Jones resumed the Chair. Robert Harbauer, Resident re: Concerns about By-law 4089-99.T with respect to Stone Road #540. Moved by Councillor Hartwell Seconded by Councillor Hinder THAT the correspondence be referred for consideration with By-law 4089- 99.T. CARRIED Pat Grainger, Resident re: Traffic Concerns on Murray Drive #541. Moved by Councillor Griffith Seconded by Councillor Morris THAT the correspondence be referred to the Traffic Safety Advisory Board. CARRIED Councillor Hartwell re: Proposed Parking Revisions along Yonge Street #542. Moved by Councillor Healy Seconded by Councillor West THAT the correspondence be referred to the General Committee meeting to be held on September 16th and that staff provide clarification on how to deal with prolonged stopping on Yonge Street. CARRIED Councillor Hartwell re: Economic Development - Downtown Core #543. Moved by Councillor West Seconded by Councillor McKenzie THAT the correspondence be referred to the C.A.O. to be incorporated into a forthcoming report on Economic Development. CARRIED Councillor West re: Amalgamation #544. Moved by Councillor Healy Seconded by Councillor West THAT the correspondence be received; Aurora Council Minutes No. 22-99 Page 13 Wednesday, August 25, 1999 THAT the C.A.O. be requested to establish the first meeting of the Amalgamation Committee to obtain information and facts relating to amalgamation; and THAT Councillors Morris, West and Griffith be appointed to the Amalgamation Committee. CARRIED Councillor West re: Parking and Garage Standards in New Homes #545. Moved by Councillor West Seconded by Councillor McKenzie THAT the correspondence be referred to staff. CARRIED COMMITTEE REPORTS Millennium Committee Report No. MC99-003 July 12, 1999 Millennium Meeting #546. Moved by Councillor Morris Seconded by Councillor McKenzie THAT the minutes of the Millennium Committee meeting of July 12, 1999 be received as information. CARRIED Traffic Safety Advisory Board Committee Report No. TSAB99-08 August 17, 1999 TSAB Meeting #547. Moved by Councillor Healy Seconded by Councillor McKenzie THAT the issue of traffic in the vicinity of Larmont street and other streets in the area of the Town Park be referred to the Roadwatch Committee for future consideration; That staff be directed to install a “No Heavy Trucks” sign at the Wellington Street and Larmont Street intersection; and THAT the Committee Record of the Traffic Safety Advisory Board meeting held on August 17, 1999 be received as information. CARRIED STAFF REPORTS CO99-024-238 - Amendment to Administration Procedure No. 38 Staff Recruitment and Selection #548. Moved by Councillor West Seconded by Councillor Healy Aurora Council Minutes No. 22-99 Page 14 Wednesday, August 25, 1999 THAT the amendments to Administration Procedure No. 38, Staff Recruitment and Selection appended to this Report be approved. CARRIED CO99-041-239 - Proposed Purchase from Town of Aurora Part of Block 164, Registered Plan 65M-2977 (Aurora Grove Subdivision - Cat-Tail Investments) #549. Moved by Councillor McKenzie Seconded by Councillor Griffith THAT Staff be directed to place the required land sale notice in the local newspaper for two weeks, advertising the proposed conveyance of Part of Block 164, Registered Plan 65M-2977 to the adjoining owner; and THAT upon receipt of no adverse comments thereafter, the Clerk be authorized to introduce a Bill authorizing the conveyance of the lands. CARRIED CO99-044-240 – Temporary Road Closure By-law #550. Moved by Councillor Morris Seconded by Councillor Hartwell THAT Council give first and second reading to Bill No. 4101-99.T, being a by-law to delegate to staff the authority to temporarily close roads in the Town for social, recreational, athletic, community, or filming purposes, or a combination of such purposes; as well as for construction, repairing or improvements to a road. AMENDMENT: Upon the question of the adoption of the resolution, it was: #551. Moved by Councillor Healy Seconded by Councillor West THAT the proposed bill be amended such that no fees be charged for street parties; THAT "Community Events" be added to the list of possible purposes for street closure. CARRIED The resolution was CARRIED AS AMENDED LS99-027-241 - Selection of Project Architect for the New Aurora Public Library #552. Moved by Councillor Griffith Seconded by Councillor Morris THAT Council endorse the selection of Shore Tilbe Irwin and Partners as the Project Architect for the New Aurora Public Library Project; and THAT on behalf of the Town of Aurora, UMA Projects be authorized to execute a Contract for Architectural Services for the New Aurora Public Library Project in the amount of $387,000 plus disbursements and G.S.T. CARRIED #553. Moved by Councillor Hogg Seconded by Councillor Healy Aurora Council Minutes No. 22-99 Page 15 Wednesday, August 25, 1999 THAT the provisions of the Procedural By-law be waived, the hour of adjournment be extended and the Agenda be completed. CARRIED PL99-075-242- Proposed Official Plan Amendment and Zoning By-law Amendment Part of Lots 84 and 85, Concession 1 EYS, Bayview Wellington North Files D09-07-95 #554. Moved by Councillor West Seconded by Councillor Healy THAT the report be received and referred to the September 16th General Committee Meeting for further discussion. On a recorded vote, the motion was CARRIED YEAS: 8 NAY: 1 VOTING YEA: Griffith, Hartwell, Healy, Hinder, Hogg, McKenzie, West and Jones VOTING NAY: Morris PL99-076-243 - Proposed Zoning By-law Amendment and Plan Application Perwick Investments Ltd. Part of Lot 81, Concession 1 EYS Site 296, 300 and 304 Wellington Street East (at John West Way) D14-16-98, D11-17-98 #555. Moved by Councillor Hogg Seconded by Councillor Hinder THAT, subject to the payment of fees and securities, Council authorize the Mayor and Clerk to enter into a Site Plan Agreement with Perwick Investments Inc. and the Town of Aurora for the construction of a commercial development on lands municipally known as 296, 300 and 304 Wellington Street East. THAT, subject to the approval of the above noted site plan agreement, Council give third reading to Bill 4050-99.D. CARRIED Councillor Hartwell, having previously declared an interest in this Report, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. PL99-080-244 - Subdivision Freehold Residential Agreement Finalized Precedent Formats #556. Moved by Councillor Hogg Seconded by Councillor Hartwell THAT the precedent subdivision agreement dated August 25, 1999 replace the previous precedent agreement; THAT the information attached to staff reports regarding subdivision agreements be confined to the signing page and the Schedules only; and Aurora Council Minutes No. 22-99 Page 16 Wednesday, August 25, 1999 THAT no substantive revisions be made to the body of the precedent agreement until the next staff review is undertaken, at which time staff will seek further Council approval of the revised precedent. CARRIED PL99-085-245 - Removal of the (H) Holding Prefix Fernbrook Homes (Stonebridge) Limited Part of Lots 74 & 75, Concession 1 EYS D14-14-99 #557. Moved by Councillor Healy Seconded by Councillor McKenzie THAT Council give first and second reading at this meeting to Bill 4106- 99.D to remove the Holding (H) prefix from the subject lands. CARRIED PW99-026-246 - Traffic Concerns in the Bayview/ Wellington and Amberhill Subdivisions #558. Moved by Councillor Hinder Seconded by Councillor Hartwell THAT staff be authorized to arrange a public meeting to obtain the comments of residents in the Bayview/Wellington and Amberhill Subdivisions to staff’s recommendations that parking be prohibited at anytime on: a) the south side of Amberhill Way; b) the north side of Bowler Street; c) the north side of Evelyn Buck Lane; d) the east side of Hollandview Trail from Evelyn Buck Lane to Hollidge Boulevard; e) the west side of Luxton road; f) the north side of Mugford Road; g) the south side of Ochalski Road; h) the north side of Ostick Street; i) the east side of Snedden Avenue; j) the north side of Steckley Street; and k) the south/west/north side of Woodroof Crescent THAT staff report back on the results of the public meeting, and any other alternative; THAT parking be prohibited at anytime on: I. the north/west/south (inside) sides of Baywell Crescent, and II. the east side of Stiles Avenue; and THAT the sidewalk proposed for construction on Stiles Avenue be omitted from any and all plans. CARRIED PW99-053-247 - Student Transit Service Implementation Plan #559. Moved by Councillor Hinder Seconded by Councillor Hartwell THAT Council approve the implementation plan for the Student Transit Service as outlined in this report commencing September 7, 1999; THAT staff bring back a status report in (2) months time. Aurora Council Minutes No. 22-99 Page 17 Wednesday, August 25, 1999 CARRIED PW99-054-248 - Transit Service Implementation Issues #560. Moved by Councillor Hartwell Seconded by Councillor Hinder THAT Council authorize staff to sell the Town bus to minimize the impact to the 1999 Transit Operating Budget; THAT Council approve Newmarket Transit’s request to include a Capital Cost Contribution by Aurora over and above the originally agreed hourly unit price for the use of Newmarket Transit buses for 1999; and THAT Council direct staff to revisit Newmarket Transit’s request for a Capital Cost Contribution to determine and report upon the impact on the 2000 and subsequent years’ budgets. CARRIED TR99-027-249 - 1998 Year-End and Financial Statements #561. Moved by Councillor McKenzie Seconded by Councillor Griffith THAT the Town of Aurora 1998 Financial Statements and Year-End Report be received. THAT Council approve the creation of a “Compensation Reserve”. THAT Council approve a contribution of $100,000 to the compensation Reserve from the 1998 surplus. THAT Council approve the contribution of the remaining 1998 surplus of $769,633 to the Municipal Capital Reserve. #562. Moved by Councillor Healy Seconded by Councillor McKenzie THAT Council proceed In Camera to discuss a personnel matter related to this issue. (11:10 p.m.) CARRIED #563. Moved by Councillor Healy Seconded by Councillor Hartwell THAT Council reconvene into regular session (11:15 p.m.). CARRIED AMENDMENT: Upon the question of the adoption of the resolution, it was: #564. Moved by Councillor West Seconded by Councillor Morris THAT a contribution of $100,00.00 be moved from the surplus into the Church Street School Reserve Fund. CARRIED Aurora Council Minutes No. 22-99 Page 18 Wednesday, August 25, 1999 The resolution was CARRIED AS AMENDED TR99-028- 250– Development Charges By-law - Final Issues and Third Reading #565. Moved by Councillor Griffith Seconded by Councillor McKenzie THAT Bill 4088-99.F regarding Development Charges, as amended, be given third reading. CARRIED CONSENT ITEMS REQUIRING SEPARATE DISCUSSION Ministry of Consumer and Commercial Relations re: Commercial Riding Establishments - Resolution Passed by Aurora #566. Moved by Councillor Healy Seconded by Councillor Morris THAT Councillor Morris be requested to draft a response to the Ministry of Consumer and Commercial Relations for Council's endorsement. CARRIED Rick & Heidi Mueller re: Traffic Speed on Timberline Trail #567. Moved by Councillor Morris Seconded by Councillor Hogg THAT Timberline Trail be placed on the list of which streets require additional radar enforcement. CARRIED Mayor Jones, having previously declared an interest in this item, relinquished the Chair to Deputy Mayor West during the consideration of this matter and did not take part in the vote called for in this regard. Upon conclusion of this matter, Mayor Jones resumed the Chair. PW99-045-233 - Crossing Guards – Annual Report and Request for New Guard at Murray Drive and Seaton Drive #568. Moved by Councillor Morris Seconded by Councillor McKenzie THAT Council receive the update to the annual School Crossing Guard surveys for the existing locations; THAT staff be directed to provide future School Crossing Guard Update Reports on an “as needed” instead of annual basis; and THAT the request for a Crossing Guard at the intersection of Seaton Drive and Murray Drive be denied. CARRIED Aurora Council Minutes No. 22-99 Page 19 Wednesday, August 25, 1999 PW99-051-235 - Contract Extension – Tender No. PW -1997-38 Supply And Operation Of Up To Four (4) Rented Sidewalk Tractors With Sander Bodies And Snow Plows #569. Moved by Councillor Hogg Seconded by Councillor Hartwell THAT Council authorize the Contract extension of Tender No. PW-1997- 38, Supply And Operation Of Up To Four (4) Rented Sidewalk Tractors With Sander Bodies And Snow Plows between the Town and Nu-Con Contracting for the period 1999/2000 to 2002/2003 inclusive; THAT staff be directed to prepare a new agreement for Council’s approval, such agreement to include a cancellation clause at the discretion of the Town, at no costs. AMENDMENT: Upon the question of the adoption of the resolution, it was: #570. Moved by Councillor Hogg Seconded by Councillor Hartwell THAT "at no cost to the Town of Aurora" be added to the end of the recommendations. CARRIED The resolution was CARRIED AS AMENDED CONSIDERATION OF OTHER BUSINESS FOR WHICH NOTICE HAS BEEN GIVEN AT A PREVIOUS MEETING Memorandum from Councillor Hinder re: Motion Regarding Vandalism #571. Moved by Councillor Hinder Seconded by Councillor Hartwell WHEREAS vandalism in our community is a concern to us all in that it is not only costly but can deny us the use of our parks and facilities which affects the quality of life for our citizens; BE IT RESOLVED that an Ad Hoc Committee be struck consisting of members of Aurora’s PACT Committee, a Town Staff member and members of the York Regional Police to review the impact associated with vandalism; AND THAT the Committee report back to Council by December of this year on strategies, associated costs and actions required to address this concern; AND THEREBY increase the level of awareness amongst the citizens of Aurora, encouraging the support of the community at large. CARRIED UNFINISHED BUSINESS Memo From Councillor McKenzie re; Leisure Centre Closure December 31, 1999 Aurora Council Minutes No. 22-99 Page 20 Wednesday, August 25, 1999 #572. Moved by Councillor West Seconded by Councillor McKenzie THAT the Leisure Complex remain open past 12:00 p.m. midnight on December 31st to accommodate celebration of Millennium related events. DEFEATED PW99-050-252 - Letter From Ms. Evelyn Barrack Snow Removal, Street Cleaning, and Transit Route Concerns #573. Moved by Councillor Morris Seconded by Councillor Healy THAT Report No. PW99-050 regarding snow removal, street cleaning and transit route concerns expressed by Ms. Evelyn Barrack be received for information CARRIED TR99-025-253 - Municipal Services Performance Measurement Project Update #574. Moved by Councillor West Seconded by Councillor Healy THAT report TR99-25, Municipal Services Performance Measurement Project Update be received for information. THAT Council approve the participation of the Town of Aurora in the August/September 1999 test run of the Municipal Services Performance Measures. CARRIED TR99-030-254 - Long Term Fiscal Impact of Growth – Analysis and Options; and Councillor West – Motion respecting Freeze on Residential Growth #575. Moved by Councillor Griffith Seconded by Councillor Hogg THAT the Report be referred to the Council Meeting to take place on Thursday, August 26th. CARRIED BY-LAWS #576. Moved by Councillor Hartwell Seconded by Councillor Hinder THAT leave be given the Mover and Seconder to introduce the following bills for First Reading. 4090-99.D Being a By-law to amend By-law No. 2213-78 (Magna – Parking Lot). 4100-99.H Being a By-law to appoint a Municipal Law Enforcement Officer for the Corporation of the Town of Aurora. 4101-99.L Being a By-law to provide for the procedure to temporarily close to vehicular traffic, for such time as may be specified, any highway or portion thereof under the jurisdiction of the Town of Aurora. Aurora Council Minutes No. 22-99 Page 21 Wednesday, August 25, 1999 4103-99.L Being a By-law to authorize the conveyances of land being Block 97, Plan 65M-3192 and Part of Block 26, Plan 65M-2873, and Part of Lot 85, Concession 1, EYS (Bayview Wellington North Inc.). 4104-99.L Being a By-law to authorize the conveyance of land being Part of Block 35, Plan 65M-3221 (Tobin) 4106-99.D Being a By-law to amend By-law No. 2213-78 [Fernbrook Homes (Stonebridge) Inc.]. 4107-99.E Being a By-law to amend Refuse Collection and Disposal By-laws Numbered 3261-91 and 3643-95.E. AND THAT the same be taken as read a First Time. CARRIED Councillors Hinder and Morris declared an interest in By-law 4090-99.D - Magna due to family members being employed with subsidiaries of the same, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. #577. Moved by Councillor Hogg Seconded by Councillor Hartwell THAT leave be given the Mover and Seconder to introduce the following bills for Second Reading. 4090-99.D Being a By-law to amend By-law No. 2213-78 (Magna – Parking Lot). 4100-99.H Being a By-law to appoint a Municipal Law Enforcement Officer for the Corporation of the Town of Aurora. 4101-99.L Being a By-law to provide for the procedure to temporarily close to vehicular traffic, for such time as may be specified, any highway or portion thereof under the jurisdiction of the Town of Aurora. 4103-99.L Being a By-law to authorize the conveyances of land being Block 97, Plan 65M-3192 and Part of Block 26, Plan 65M-2873, and Part of Lot 85, Concession 1, EYS (Bayview Wellington North Inc.). 4104-99.L Being a By-law to authorize the conveyance of land being Part of Block 35, Plan 65M-3221 (Tobin) Aurora Council Minutes No. 22-99 Page 22 Wednesday, August 25, 1999 4106-99.D Being a By-law to amend By-law No. 2213-78 [Fernbrook Homes (Stonebridge) Inc.]. 4107-99.E Being a By-law to amend Refuse Collection and Disposal By-laws Numbered 3261-91 and 3643-95.E. AND THAT the same be taken as read a Second Time. CARRIED Councillors Hinder and Morris declared an interest in By-law 4090-99.D - Magna due to family members being employed with subsidiaries of the same, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. #578. Moved by Councillor Healy Seconded by Councillor Griffith THAT leave be given the Mover and Seconder to introduce the following by-laws for Third Reading: 4050-99.D Being a By-law to amend By-law No. 2213-78 (Perwick Investments Ltd.). 4072-99.T Being a By-law to amend Parking By-law 3377-92 as amended, with respect to Ross Street and Berczy Street. 4079-99.D Being a By-law to amend By-law No. 2213-78 (The Montessori School). 4083-99.D Being a By-law to amend By-law No. 2213-78 (Yorkwood Homes Wellington Inc.). 4085-99.C Being a By-law to amend By-law 3910-98.C, continuing to appoint members to the Property Standards Committee. 4086-99.L Being a By-law to authorize the acquisition of land (Part of Lot 13, Plan M-51). 4087-99.L Being a By-law to authorize the conveyance of land being Part of Block A and Block B, Plan M-51. 4088-99.F Being a By-law for the imposition of development charges. AND THAT the same be taken as read a Third Time. CARRIED Councillor Hartwell declared an interest in By-law 4050-99.D - Perwick due to family members being employed with subsidiaries of the same, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. #579. Moved by Councillor Hinder Seconded by Councillor Hartwell Aurora Council Minutes No. 22-99 Page 23 Wednesday, August 25, 1999 THAT leave be given the Mover and Seconder to introduce the following by-laws for Third Reading: 4100-99.H Being a By-law to appoint a Municipal Law Enforcement Officer for the Corporation of the Town of Aurora. AND THAT the same be taken as read a Third Time. CARRIED NOTICE OF MOTION Councillor Griffith gave notice that he would be bringing forward a motion to the next Council Meeting requesting staff to review the process into the streamline of the Agenda Process QUESTIONS BY MEMBERS Councillor McKenzie - Asked about the legality and cost of digging a well on owned private property. Councillor Morris - Asked for a follow up with regard to the three bag limit of solid waste. NEW BUSINESS TR99-030-254 - Long Term Fiscal Impact of Growth – Analysis and Options; and Councillor West – Motion respecting Freeze on Residential Growth #580. Moved by Councillor West Seconded by Councillor Griffith THAT the Report and Notice of Motion be referred to the Council Meeting on Wednesday September 8, 1999. CARRIED Councillor Healy - Solid Waste Management Task Force Update Councillor Healy gave notice that he will provide an update from a recent meeting of the Solid Waste Management Task Force at the Special Council Meeting to be held on Thursday August 26th. Correspondence from Janet Sorli, MD re: Horse Riding Establishment By-law #581. Moved by Councillor Morris Seconded by Councillor McKenzie THAT the correspondence be received as information. CARRIED IN CAMERA Property and Legal Matters #582. Moved by Councillor Griffith Seconded by Councillor Healy Aurora Council Minutes No. 22-99 Page 24 Wednesday, August 25, 1999 THAT the In Camera items regarding property and legal matters be referred to the Special Council Meeting to be held on August 26th. CARRIED ADJOURNMENT #583. Moved by Councillor West THAT the meeting be adjourned at 11:40 p.m. CARRIED ___________________________ ____________________________________ T. JONES, MAYOR B. PANIZZA, MUNICIPAL CLERK