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MINUTES - Council - 19980311 TOWN OF AURORA COUNCIL MEETING NO. 08-98 Council Chambers Aurora Town Hall Wednesday, March 11, 1998 7:00 p.m. M I N U T E S ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Hartwell, Healy, Hinder, Hogg, McKenzie, Morris, and West. STAFF MEMBERS Chief Administrative Officer, Director of Corporate Services, Director of Planning, Director of Building Administration, Director of Leisure Services, Director of Public Works, Fire Chief, Treasurer, and Council/Committee Secretary. DECLARATIONS OF INTEREST Councillor Hartwell declared an interest in the correspondence regarding Aurora Highlands Golf and Country Club listed under Unfinished Business, by virtue of his residence in the vicinity and as a former member of the Aurora Highland’s Ratepayers Association Executive and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Mayor Jones declared an interest in certain aspects of Report PL98-024-062 and in Report PL98-028-069 regarding the Site Plan Amendment Application for Timberlane Tennis Club due to membership with same and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. APPROVAL OF AGENDA #130. Moved by Councillor Griffith Seconded by Councillor McKenzie THAT the content of the Agenda be approved as outlined herein. CARRIED IN CAMERA Legal Matter #131. Moved by Councillor McKenzie Seconded by Councillor Griffith THAT this Council proceed In Camera in order to address a legal matter. CARRIED Aurora Council Minutes No. 08-98 Page 2 Wednesday, March 11, 1998 The Council Meeting resumed at 8:00 p.m. PRESENTATIONS Presentation - 25 Years of Service for Captain John Adema, Captain Charles Cowie and Retired Deputy Fire Chief Fred Bolsby Mayor Jones and Chief Hunwicks presented Captain John Adema, Captain Charles Cowie and retired Deputy Fire Chief Fred Bolsby each with a plaque and gift on behalf of the municipality. Chief Hunwicks provided a brief synopsis of the contributions made by the staff members to the Town of Aurora during their careers. The Mayor and Fire Chief commended the Firefighters for their valued service and efforts to enhance Aurora’s quality of life, and congratulated them on their 25 years of service. DELEGATIONS Introduction of Mr. Bill Fisch, Chair, York Regional Council Mr. Bill Fisch extended his appreciation to the Aurora Firefighters for their hard and efficient work. He thanked Council for the opportunity to introduce himself and indicated that he looked forward to working together with the Town of Aurora in the challenges that York Region and the municipalities would be faced with. #132. Moved by Councillor Griffith Seconded by Councillor Morris THAT the comments of the delegate be received as information. CARRIED ADOPTION OF MINUTES Special Council Meeting No. 04-98, February 5, 1998 Council Meeting No. 05-98, February 11, 1998 Special Council – Public Planning Meeting No. 06-98, February 25, 1998 Council Meeting No. 07-98, February 25, 1998 #133. Moved by Councillor Morris Seconded by Councillor Hinder THAT the Minutes of Meeting Numbers 04-98, 05-98, 06-98 and 07-98 be adopted as printed and circulated. CARRIED SECTION "A" – CONSENT ITEMS CORRESPONDENCE AND PETITIONS Ministry of Education and Training re: News Release - School Board Transition Program encourages Innovation, Co-operation as School Boards Restructure THAT the correspondence be received as information. Aurora Council Minutes No. 08-98 Page 3 Wednesday, March 11, 1998 AMO’s For Your Information re: Social Housing Update THAT the correspondence be received as information. Chair of Management Board re: Status of the Special Circumstances Fund (SCF) THAT the correspondence be received as information. York Region, Transportation and Works Committee re: Clause No. 6, Report No. 3 – “Regional Road Occupancy Approvals, Special Events” THAT the correspondence be received as information. The York Region Board of Education re: Request for Proclamation – “Education Week”, May 4-8, 1998 THAT May 4-8, 1998 be proclaimed “Education Week” in the Town of Aurora. Newmarket Stingrays Swim Club re: Request to Conduct Tag Days, May 1-3, 1998 in the Town of Aurora THAT permission be granted to Newmarket Stingrays Swim Club to conduct tag days on May 1-3, 1998 in the Town of Aurora. Auxiliary to York County Hospital re: Request Permission for Volunteers to Canvas in Aurora on June 5 and June 6 1998 for Hospital Tag Days THAT permission be granted to the Auxiliary to York County Hospital for their volunteers to canvas in the Town of Aurora on June 5 and June 6, 1998 for Hospital Tag Days. Mrs. Dyer and Family re: Letter of Appreciation to Fire Department Staff, Captain Dixon, Captain Patrick and Firefighter Dan Waters for responding to their 911 Call on December 25, 1997 THAT the correspondence be received as information and that Council’s appreciation be extended to the Staff. Newmarket and District Association for Community Living re: Letter of Thanks for Proclaiming Community Living Week in the Town of Aurora THAT the correspondence be received as information. Ontario Hydro re: Nuclear Waste Management Newsletter THAT the correspondence be received as information. St. John’s Bay Land Company Ltd. re: Proposed Development for Block 4 and Lots 2 and 3, and Blocks 8, 9 and 10, Plan 65M-2874 (Loblaw Properties Limited) THAT the correspondence be received as information. Aurora Council Minutes No. 08-98 Page 4 Wednesday, March 11, 1998 Genest Murray DesBrisay Lamek, Solicitors for Quakers’ Lundy Farm re: Amendment No. 3 to the Official Plan for the Region of York , Appeal Pursuant to Subsection 17(36) and 21 of the Planning Act, as amended THAT the correspondence be received and referred to Staff. STAFF REPORTS CO98-017-057 - By-law 3919-98.T to repeal By-law to Dedicate Lands as Public Highway, Part of Block G, Plan 475 THAT By-law 3919-98.T, being a By-law to repeal By-law 1801-68 be provided first and second reading. TR98-004-059 - Annual Petition for Subsidy Payment under the Public Transportation and Highway Improvement Act on the Expenditures made for Transportation for the Physically Disabled Persons in the Year 1997 THAT Council authorize a request for payment of subsidy of $33,388.00 based on the expenditures of $85,087.12 in accordance with the subsidy allocation made to the Corporation of the Town of Aurora under the Public Transportation and Highway Improvement Act. PL98-023-061 - Proposed Zoning By-law Amendment Aurora Mills Development Limited, Lots 16-20, R.P. 231 280, 282, 286, 290 & 294 Wellington Street East D14-09-98 THAT Council receive as information the overview of Zoning By-law Amendment application D14-09-98 filed for lands located on the north side of Wellington Street East, between John West Way and Industrial Parkway North, scheduled for the April 23, 1998 Public Planning Meeting. PL98-025-063 - Application for Exemption from Part Lot Control Bayview-Wellington Homes (Aurora) Inc. Lots 17 & 18, R.P. 65M-3073, 108-111 Hollandview Trail D12-PLC-01-98 THAT Council approve the request for exemption from Part Lot Control made by Grindelwald Developments Ltd. to divide Lots 17 and 18, Registered Plan 65M- 3073 into separate lots; and THAT Bill Number 3917-98.D be given first, second and third reading. PL98-026-064 - Proposed Zoning By-law Amendment Aurora Vehicle & Recycling (Tony Carcone) Part of Lot 11, Concession 2, 1030 Bloomington Road East D14-10-98 THAT Council receive as information the overview respecting rezoning application D14-10-98 filed for the Aurora Vehicle & Recycling (Tony Carcone) lands located at 1030 Bloomington Road East, and that the application be scheduled for the April 23,1998 Public Planning Meeting. Aurora Council Minutes No. 08-98 Page 5 Wednesday, March 11, 1998 PL98-029-065 - Proposed Official Plan and Zoning By-law Amendment, Duca Community Credit Union/1232803 Ontario Inc. 15 Machell Street, D09-02-98, D14-11-98 THAT Council receive as information the overview of Official Plan Amendment and Zoning By-law Amendment applications D09-02-98 and D14-11-98 filed for lands located at 15 Machell Street, scheduled for the April 23, 1998 Public Planning Meeting. #134. Moved by Councillor West Seconded by Councillor Griffith THAT the suggested resolutions respecting the matters listed as "Consent Items" be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same. CARRIED SECTION "B" – MATTERS FOR CONSIDERATION CORRESPONDENCE AND PETITIONS Minister of Municipal Affairs and Housing re: Development Charges Act, 1997 (DCA) #135. Moved by Councillor Griffith Seconded by Councillor McKenzie THAT the correspondence be received as information. CARRIED Regional Municipality of York Police Services Board re: Towing Services on Regional Roads #136. Moved by Councillor Healy Seconded by Councillor Hinder THAT Staff be directed to report on this matter for Council’s reconsideration. CARRIED MGM Consulting Inc. re: Request for Exemption from the Town’s Noise By-law for Aurora Gardens Subdivision #137. Moved by Councillor West Seconded by Councillor Healy THAT permission be granted for an exemption to the Town’s Noise By-law for a period of three weeks as per the letter of request dated February 26, 1998; and THAT Staff be directed to regularly inspect to ensure that baffles are maintained around the generator in order to diminish the noise impact on the neighbourhood. Aurora Council Minutes No. 08-98 Page 6 Wednesday, March 11, 1998 CARRIED Memorandum from Councillor Hartwell re: Traffic Safety – Speed Limits #138. Moved by Councillor Hartwell Seconded by Councillor West THAT the correspondence be referred to the Traffic Safety Advisory Board. CARRIED COMMITTEE REPORTS General Committee Meeting No. 04-98 Thursday, March 5, 1998 #139. Moved by Councillor Hogg Seconded by Councillor Morris THAT the Report of the General Committee Meeting No. 04-98 be received and the recommendations carried by the Committee be adopted with the exception of Recommendation No. 12. CARRIED NEW BUSINESS ARISING FROM THE GENERAL COMMITTEE MEETING NO. 04-98, THURSDAY, MARCH 5, 1998 - RECOMMENDATION NO. 12 York Regional Transportation and Works Committee re: Clause No. 3, Report No. 3 – “Pedestrian Crossings, King Road/Wellington Street/ High Street, King City/ Aurora/Georgina” #140. Moved by Councillor Hinder Seconded by Councillor Healy THAT the Region of York be requested to provide further information regarding the installation of the Intersection Pedestrian Signals at Wellington Street and Wells Street; and THAT Staff be directed to contact the City of Hamilton and City of Burlington regarding the effectiveness of Intersection Pedestrian Signals in their Regions. CARRIED LACAC02-98 - LACAC Committee Meeting, March 2, 1998 #141. Moved by Councillor McKenzie Seconded by Councillor Griffith THAT the Committee Record of the LACAC Meeting held on March 2, 1998 be received as information; and THAT the sum of $11,900.00 be recommended as the allocation for LACAC in the 1998 Budget. CARRIED Aurora Council Minutes No. 08-98 Page 7 Wednesday, March 11, 1998 TSAC98-01 – Traffic Safety Advisory Committee Meeting February 18, 1998 #142. Moved by Councillor Healy Seconded by Councillor West THAT the Terms of Reference for the Traffic Safety Advisory Committee be approved as amended with a further clarification of paragraph “c” in the Mandate; THAT the Terms of Reference for Technical Consulting Advisory Services be approved as attached; THAT approval be given to the Director of Public Works to request proposals from Traffic Engineering Consulting firms to provide services in accordance with the Terms of Reference for Technical Consulting Advisory Services; and THAT the Committee Record of the Traffic Safety Advisory Committee Meeting held on February 18, 1998 be received as information. CARRIED TSAC98-02 – Traffic Safety Advisory Committee Meeting March 3, 1998 #143. Moved by Councillor Healy Seconded by Councillor McKenzie THAT the Committee Record of the Traffic Safety Advisory Committee Meeting held on March 3, 1998 be received as information. CARRIED STAFF REPORTS CO98-016-066 - Ontario Hydro Park Licenses Wellington Street to Aurora/Newmarket Boundary Line #144. Moved by Councillor Hartwell Seconded by Councillor Hogg THAT the Mayor and Clerk be authorized to execute the Ontario Hydro Park License Agreements attached to Report CO98-016-066 for a twenty five (25) year period respecting the lands adjacent to the Civic Square Park and for a ten (10) year period for the balance of the subject lands. CARRIED PW98-011-067 - Tender Award - Reconstruction of Seaton Drive, Henderson Drive to Glass Drive, Tender PW -1998-01 #145. Moved by Councillor Hinder Seconded by Councillor Hartwell THAT Tender PW -1998-01, Reconstruction of Seaton Drive, Henderson Drive to Glass Drive, Town of Aurora be awarded to North Rock Group Ltd., at its tender price of $861,931.70; THAT an Engineering and Inspection allowance of $41,876.19 be approved for this project; Aurora Council Minutes No. 08-98 Page 8 Wednesday, March 11, 1998 THAT an utility relocation allowance of $15,000.00 be approved for this project; and THAT the project costs for roadworks, sanitary sewers and watermains, and storm sewers be charged to the respective accounts as provided for in the 1998 Budget. CARRIED PL98-027-068 - Site Plan Application, Kelloryn Inns (Aurora) Inc. (Howard Johnson Hotel), Part of Lot 4, Plan 246, 15520 Yonge Street, D11-01-98 #146. Moved by Councillor Griffith Seconded by Councillor McKenzie THAT subject to the payment of all outstanding securities and fees, Council authorize the Mayor and Clerk to enter into a Site Plan Agreement with Kelloryn Inns (Aurora) Inc. to allow for servicing, landscaping and other on-site works on lands located at 15520 Yonge Street. CARRIED PL98-028-069 - Site Plan Amendment Application The Beswick Group Limited (Timberlane Tennis Club) 155 Vandorf Sideroad (400-514 Falconwood Hollow) D11-05-96 #147. Moved by Councillor Morris Seconded by Councillor Hogg THAT Council authorize the Mayor and Clerk to enter into the Site Plan Amendment Agreement with The Beswick Group Limited and the Town of Aurora for the construction of a 30 unit rowhouse development. CARRIED Mayor Jones, having previously declared an interest in Report PL98-028-069, relinquished the Chair to Deputy Mayor West during the consideration of this matter and did not take part in the vote called for in this regard. Upon conclusion of this matter, Mayor Jones resumed the Chair. CONSENT ITEMS REQUIRING SEPARATE DISCUSSION NoiseWatch re: Request for Proclamation – “International Noise Awareness Day”, April 29, 1998 #148. Moved by Councillor Hartwell Seconded by Councillor Morris THAT April 29, 1998 be proclaimed “International Noise Awareness Day” in the Town of Aurora. CARRIED Aurora Council Minutes No. 08-98 Page 9 Wednesday, March 11, 1998 York Region Association for Volunteer Administration re: Request for Proclamation – “National Volunteer Week” – April 19-25, 1998 #149. Moved by Councillor Hartwell Seconded by Councillor Hogg THAT April 19-25, 1998 be proclaimed “National Volunteer Week” in the Town of Aurora. CARRIED People Against Restructuring Known Sanctuaries (PARKS) re: Objections to Reconstruction of St. John’s Sideroad #150. Moved by Councillor Healy Seconded by Councillor Hogg THAT the correspondence be received and be referred to the Director of Public Works to forward to the Region of York for their comments on the figures indicated in the correspondence. CARRIED Paris and Mary MacDonald Savides, Residents re: Sidewalk Parking Problem at Wellington Lanes #151. Moved by Councillor Hinder Seconded by Councillor Hogg THAT the correspondence be received and referred to Staff; and THAT Staff be directed to prepare a Report on present By-law Services staffing levels. CARRIED LS98-002-058 - Tri-Party Agreement between the Town of Aurora the Aurora Conference Centre and the Aurora Youth Soccer Club #152. Moved by Councillor Healy Seconded by Councillor Hartwell THAT Council authorize the Mayor and Clerk to enter into an Agreement on behalf of the Town of Aurora with the Aurora Conference Centre (Incorporated Synod of the Diocese of Toronto) and the Aurora Youth Soccer Club for the utilization of the Aurora Conference Centre for the provision of soccer facilities; and THAT Staff be directed to investigate the possible acquisition of the Aurora Conference Centre property. CARRIED Aurora Council Minutes No. 08-98 Page 10 Wednesday, March 11, 1998 TR98-005-060 - Annual Petition for Subsidy Payment under the Public Transportation and Highway Improvement Act on the Expenditures made for Public Transportation during the year 1997 #153. Moved by Councillor West Seconded by Councillor Morris THAT Council authorize a request for payment of subsidy of $45,453.00 based on the 1997 expenditures of $210,617.76 in accordance with the subsidy allocation made to the Corporation of the Town of Aurora under the Public Transportation and Highway Improvement Act. CARRIED PL98-024-062 - Planning Applications Pending List (Update) #154. Moved by Councillor Morris Seconded by Councillor Hartwell THAT the update of the Planning Applications Pending List be received as information. CARRIED Mayor Jones, having previously declared an interest in certain aspects of Report PL98-024- 062, relinquished the Chair to Deputy Mayor West during the consideration of this matter and did not take part in the vote called for in this regard. Upon conclusion of this matter, Mayor Jones resumed the Chair. CONSIDERATION OF OTHER BUSINESS FOR WHICH NOTICE HAS BEEN GIVEN AT A PREVIOUS MEETING Councillor West re: Notice of Motion – Change in By-law to Appoint a Deputy Mayor #155. Moved by Councillor West Seconded by Councillor McKenzie WHEREAS the Procedural By-law No. 3737-96.C, as amended establishes that Council shall, upon the recommendation of the Mayor, appoint an Acting Head of Council known as the Deputy Mayor; AND WHEREAS a framework for the recommendation which does not take into consideration the consistent manner in which the Deputy Mayor has, since the inception of the position, been appointed been established by the present By-law provisions together with the language in the Resolution of Council enacted on October 15, 1997; AND WHEREAS the wishes of the electorate in determining the candidate who receives the highest number of votes should have paramountcy over the other potential criteria for recommendation as established by Council during their last term of office; Aurora Council Minutes No. 08-98 Page 11 Wednesday, March 11, 1998 BE IT HEREBY RESOLVED by the Council of the Town of Aurora that Staff be directed to table a By-law to amend the Procedural By-law the effect of which will be to provide that, in future circumstances, the preparation of a By-law to appoint a Deputy Mayor shall not be done on the recommendation of the Mayor but shall be put forward on the basis of the Councillor elected who receives the highest number of votes. On a recorded vote, the resolution was CARRIED YEAS: 7 NAY: 2 VOTING YEA: Councillors Griffith, Hartwell, Hogg, McKenzie, Morris, West and Mayor Jones. VOTING NAY: Councillors Healy and Hinder. UNFINISHED BUSINESS Correspondence from Councillor West re: Aurora Highlands Golf and Country Club Interim Control By-law Process #156. Moved by Councillor West Seconded by Councillor Healy THAT the correspondence from Councillor West dated March 5, 1998 be received; THAT Council express its concern to the owners of the Club Link property regarding the potential demolition of the Club House facility and the resultant impact the loss of the private recreational amenities will have on the community; THAT prior to the application for a demolition permit, Club Link be requested to provide Council with information respecting the success of the ongoing private purchase initiative of the neighbourhood; and THAT Council request Club Link to provide information to the Town of Aurora outlining the cost to acquire the Club House facility for municipal purposes. AMENDMENT: Upon the question of the adoption of the resolution, it was: #157. Moved by Councillor Healy Seconded by Councillor Morris THAT Club Link Corporation be invited to meet with the Town with respect to the need for a recreation centre for the people of the Town of Aurora in the vicinity of the present Aurora Highlands Golf and Country Club facility. WITHDRAWAL: The amending motion was withdrawn with the consent of the mover and seconder. The main motion was CARRIED #158. Moved by Councillor Healy Seconded by Councillor Morris Aurora Council Minutes No. 08-98 Page 12 Wednesday, March 11, 1998 THAT Club Link Corporation be invited to meet with the Town with respect to the need for a recreation centre for the people of the Town of Aurora in the vicinity of the present Aurora Highlands Golf and Country Club facility. CARRIED Councillor Hartwell, having previously declared an interest in this correspondence, did not take part in the vote called for in this regard. CO97-051-318 – 1998 Calendar of Council and Standing Committee Meetings #159. Moved by Councillor West Seconded by Councillor Healy THAT the balance of the 1998 calendar of Council and Standing Committee Meetings for April to December, 1998 be approved. CARRIED BY-LAWS #160. Moved by Councillor Hartwell Seconded by Councillor Hinder THAT leave be given the Mover and Seconder to introduce the following bills for First Reading: 3917-98.D Being a By-law to exempt certain blocks on Registered Plan 65M-3073 in Aurora, from the Part Lot Control provisions as provided in subsection 50 (5) of the Planning Act, R.S.O. 1990, c. P.13 (as amended) (Bayview-Wellington Homes [Aurora] Inc.). 3918-98.D Being a By-law to adopt Official Plan Amendment No. 23 (Amberhill Phase II). 3919-98.T Being a By-law to repeal By-law 1801-68, being a By-law to dedicate Part of Block G, Plan 475, Town of Aurora for highway purposes. 3920-98.L Being a By-law to authorize the division and conveyance of lands being Block A, Plan M-1582. 3921-98.T Being a By-law to amend Parking By-law 3377-92, as amended, with respect to Aurora Heights Drive and Crawford Rose Drive. 3922-98.T Being a By-law to amend Parking By-law 3377-92, as amended, with respect to Tradewind Terrace. AND THAT the same be taken as read a First Time. CARRIED #161. Moved by Councillor Hogg Seconded by Councillor Hartwell Aurora Council Minutes No. 08-98 Page 13 Wednesday, March 11, 1998 THAT leave be given the Mover and Seconder to introduce the following bills for Second Reading: 3917-98.D Being a By-law to exempt certain blocks on Registered Plan 65M-3073 in Aurora, from the Part Lot Control provisions as provided in subsection 50 (5) of the Planning Act, R.S.O. 1990, c. P.13 (as amended) (Bayview-Wellington Homes [Aurora] Inc.). 3918-98.D Being a By-law to adopt Official Plan Amendment No. 23 (Amberhill Phase II). 3919-98.T Being a By-law to repeal By-law 1801-68, being a By-law to dedicate Part of Block G, Plan 475, Town of Aurora for highway purposes. 3920-98.L Being a By-law to authorize the division and conveyance of lands being Block A, Plan M-1582. 3921-98.T Being a By-law to amend Parking By-law 3377-92 as amended, with respect to Aurora Heights Drive and Crawford Rose Drive. 3922-98.T Being a By-law to amend Parking By-law 3377-92, as amended, with respect to Tradewind Terrace. AND THAT the same be taken as read a Second Time. CARRIED #162. Moved by Councillor Hinder Seconded by Councillor Hartwell THAT leave be given the Mover and Seconder to introduce the following by-laws for Third Reading: 3917-98.D Being a By-law to exempt certain blocks on Registered Plan 65M-3073 In Aurora, from the Part Lot Control provisions as provided in subsection 50 (5) of the Planning Act, R.S.O. 1990, c. P.13 (as amended) (Bayview-Wellington Homes [Aurora] Inc.). 3922-98.T Being a By-law to amend Parking By-law 3377-92, as amended, with respect to Tradewind Terrace. AND THAT the same be taken as read a Third Time. CARRIED Aurora Council Minutes No. 08-98 Page 14 Wednesday, March 11, 1998 NOTICE OF MOTION Councillor Hartwell provided a notice of motion regarding a request for Staff to investigate a By-law to require the mandatory use of carbon monoxide detectors. QUESTIONS BY MEMBERS Councillor Hogg - Enquired as to who would assume the role of Mayor in the event the Mayor was unable to complete his term. Councillor Hartwell - Enquired about the input Aurora Council would have on the proposed reconstruction of St. John’s Sideroad by the Region of York. Mayor Jones - Provided an indication that it was Councillor Griffith’s Birthday. NEW BUSINESS Labour Relations Matter #163. Moved by Councillor West Seconded by Councillor Morris THAT this Council proceed In Camera in order to address a labour relations matter. CARRIED ADJOURNMENT #164. Moved by Councillor Morris THAT the meeting be adjourned at 10:12 p.m. CARRIED ___________________________ _____________________________________ T. JONES, MAYOR L. ALLISON, MUNICIPAL CLERK