MINUTES - Council - 19980114 TOWN OF AURORA
COUNCIL
MEETING NO. 01-98
Council Chambers
Aurora Town Hall
Wednesday, January 14, 1998
8:00 p.m.
M I N U T E S
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Hartwell,
Healy, Hogg, McKenzie, and West.
Councillor Hinder was absent on vacation and Councillor
Morris was absent due to illness.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate Services,
Director of Planning, Director of Building Administration,
Director of Public Works, Fire Chief, Treasurer, and
Council/Committee Secretary.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
#1. Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT the content of the Agenda be approved as outlined herein with the addition of the
following:
- Memorandum from the Treasurer re: Amended Recommendation for Report
TR98-001-006;
- Correspondence from AMO re: Provincial Government Calls on Municipalities
to Assist their Eastern Ontario >Twins= to the New Business section of the
Agenda;
- Correspondence from the Region of York re: Emergency Assistance to South
Frontenac to the New Business section of the Agenda;
- Memorandum from Councillor Hogg re: Motion regarding Communication
of Council Issues and Initiatives; and Accessibility to Council by the
Stakeholders of Aurora to the New Business section of the Agenda; and
- Memorandum from Chief Administrative Officer re: Canadian Waste
Services Inc. - Waste Management and Recycling Contract to the New
Business section of the Agenda.
CARRIED
Mayor Jones advised Council that Gordon Whicher, Solicitor/Deputy Clerk in the Corporate
Services Department has resigned from the Town of Aurora to accept a position with the Town
Aurora Council Minutes No. 01-98 Page 2
Wednesday, January 14, 1998
of Markham. The Mayor, on behalf of Council thanked Mr. Whicher for his valued service at
the Town and wished him well in his new career.
DELEGATIONS
Mr. John Rogers, York Region Abuse Program re:
Request for Council to Support the York Region Abuse Program
Mr. John Rogers, a representative of York Region Abuse Program indicated that the York
Region Abuse Program is a Non-profit Agency that provides free Group Therapy Programs to
victims of sexual abuse who reside in York Region. He provided Council with an overview of
their Program. Mr. Rogers noted that 10.4% of their clients and 15 of their volunteers live in
Aurora. The York Region Abuse Program also offers two Group Therapy Programs in Aurora.
Mr. Rogers stated that the Region of York currently funds their Abuse Prevention Program,
Group Therapist Training Program, and Volunteer Program. He advised that the Town of
Richmond Hill has donated $3,000 each year to the York Region Abuse Program to help fund
Group Therapy Programs to their residents. He indicated that their Agency is seeking support
from municipalities to help fund the Group Therapy Programs for their residents. Mr. Rogers
requested that Members of Council support their Agency by either making a personal
commitment to attend the Valentine=s Gala on February 14, 1998 or a one-time contribution
from Council to the Agency.
#2. Moved by Councillor Healy Seconded by Councillor McKenzie
THAT the request be referred to Budget discussions for consideration of the
Grant Policy for allocation; and
THAT Council discuss funding requests that may extend the scope of Aurora=s
boundary and may be beyond the provisions of the current Policy.
CARRIED
ADOPTION OF MINUTES
Council Meeting No. 43-97, December 17, 1997
#3. Moved by Councillor McKenzie Seconded by Councillor Griffith
THAT the Minutes of Meeting Number 43-97 be adopted as printed and
circulated.
CARRIED
SECTION "A" - CONSENT ITEMS
CORRESPONDENCE AND PETITIONS
York Region, Transportation and Works Committee re:
Clause No. 16, Report No. 19 - ΑHighway Transfers,
Traffic Regulations, Highways 27 and 47
THAT the correspondence be received as information.
Federation of Canadian Municipalities re: Letter of
Appreciation for Support of FCM=s Model Municipal
Access Agreement and Contribution to FCM=s Municipal
Right-of-Way Defence Fund
Aurora Council Minutes No. 01-98 Page 3
Wednesday, January 14, 1998
THAT the correspondence be received as information.
Toronto Transition Team, News Release re: Toronto
Transition Team Presents Blueprint for New City
THAT the correspondence be received as information.
Tree Canada Foundation re: Town of Aurora Designated
as a ΑGreen Streets Canada Community≅
THAT the correspondence be received and referred to the Director of Leisure
Services.
Heart and Stroke Foundation of Ontario, The Kent County Chapter
re: Request for Proclamation - ΑHeart and Stroke Month≅,
February, 1998 in the Town of Aurora and Request for
Proclamation - ΑFit for Heart Day≅, February 21, 1998
at Glenway Golf Club
THAT February 1998 be proclaimed ΑHeart and Stroke Month≅ in the Town of
Aurora; and
THAT February 21, 1998 be proclaimed ΑFit for Heart Day≅ at Glenway Golf
Club.
The Kidney Foundation of Canada, Central Ontario Branch
re: Request for Proclamation - ΑKidney Month≅,
March 1998 in the Town of Aurora
THAT March 1998 be proclaimed ΑKidney Month≅ in the Town of Aurora; and
THAT the Kidney Foundation flag be flown at the Town Hall during the month of
March 1998.
Frank Klees, M.P.P., York Mackenzie re: Davis Drive
Non-Profit Corporation Receives Funds to Help Finance
Repairs to their Buildings
THAT the correspondence be received as information.
Lake Simcoe Region Conservation Authority re: Invitation
to Attend Strategic Planning Session, January 16, 1998 and
Inaugural Meeting, January 23, 1998
THAT the correspondence be received as information.
The Toronto and Region Conservation Authority re:
New Name for the Authority
THAT the correspondence be received as information.
STAFF REPORTS
CO98-003-001 - Diamond Groundskeeping Services Ltd.
Purchase from Town of Aurora, Part of Block 34,
Registered Plan M-2012, West Side of Industrial Parkway South,
north of Vandorf Sideroad
Aurora Council Minutes No. 01-98 Page 4
Wednesday, January 14, 1998
THAT Bill 3898-98.L, being a By-law to authorize the conveyance of Part of Block 34, Registered
Plan M-2012, be provided first and second reading; and
THAT the Mayor and Clerk be authorized to execute all documentation required to convey the
said land to Diamond Groundskeeping Services Ltd.
PL98-002-003 - Proposed Site Plan Agreement and
Removal of the (H) Holding Prefix
Kashani and Co. (Aurora Montessori School)
Part of Lot 85, Concession 1 EYS
330 Industrial Parkway North; D11-23-97, D14-21-97
THAT subject to the payment of all securities and fees, Council authorize the Mayor and Clerk to
enter into a Site Plan Agreement with Kashani and Co. and the Town of Aurora for the
construction of a Montessori School; and
THAT subject to the approval of the Site Plan Agreement, Council give first, second and third
reading at this meeting to Bill 3889-97.D to remove the Holding (H) prefix from the subject lands.
#4. Moved by Councillor Healy Seconded by Councillor McKenzie
THAT the suggested resolutions respecting the matters listed as "Consent
Items" be adopted as submitted to Council and Staff be authorized to take all
necessary action required to give effect to same.
CARRIED
SECTION "B" - MATTERS FOR
CONSIDERATION
CORRESPONDENCE AND PETITIONS
Memorandum from Chief Administrative Officer re:
AMO Special Meeting to Discuss Who Does What
Initiatives, February 6, 1998
#5. Moved by Councillor West Seconded by Councillor Hartwell
THAT Mayor Jones, Councillors West, Hogg and Hartwell be appointed as
Official Voting Delegates for the AMO Special Meeting to be held on February 6,
1998 to discuss the Who Does What Initiatives.
CARRIED
AMO Member Communication Alert re: AMO Calls for
Release of Background Information Relating to Financial Data
#6. Moved by Councillor West Seconded by Councillor McKenzie
THAT the correspondence be received as information.
CARRIED
Aurora Council Minutes No. 01-98 Page 5
Wednesday, January 14, 1998
AMO Member Communication Alert re: AMO
Requests an Opportunity to Find Solutions to the
$500 Million Financial Shortfall and
AMO=s Lobbying on Interim Tax Bill Successful
#7. Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT the correspondence be received as information.
CARRIED
Aurora Hydro Electric Commission re: Commission Remuneration
#8. Moved by Councillor West Seconded by Councillor Healy
THAT the increase for Hydro Commissioners remuneration requested by the
Aurora Hydro Electric Commission be supported with the condition that the
remuneration be increased on the basis of meeting attendance rather than on an
annual basis, and that it be aggregated and apportioned annually for the
Commissioners; and
THAT Staff be directed to prepare the necessary By-law.
REFERRAL: Upon the question of the adoption of the resolution, it was:
#9. Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT the request for the increase of Hydro Commissioners remuneration be
referred back to the Aurora Hydro Electric Commission for more information in
this regard.
CARRIED
Town of Pickering re: Resolution - Realignment
of Provincial and Municipal Financial Responsibilities
#10. Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT the correspondence be received as information.
CARRIED
Township of Colborne re: Request for Support of Resolution -
Request for Adequate Resources to Investigate Contamination
of Ground Water Caused by E-Coli Bacteria
#11. Moved by Councillor Griffith Seconded by Councillor West
THAT the Council of the Town of Aurora support the resolution of the Township
of Colborne; and
THAT Premier Michael Harris, the Minister of Agriculture, Food and Rural
Affairs, the Minister of Environment and Energy, and Frank Klees, M.P.P. be so
advised.
CARRIED
Township of Hope re: Request for Support of Resolution
- Fair Distribution of Gasoline Tax
#12. Moved by Councillor Griffith Seconded by Councillor Hartwell
THAT the Council of the Town of Aurora support the resolution of the Township
of Hope; and
THAT Ontario Good Road Association be so advised.
Aurora Council Minutes No. 01-98 Page 6
Wednesday, January 14, 1998
CARRIED
STAFF REPORTS
PL98-003-004 - Application for Exemption from Part Lot Control, Horizontal Investments Ltd., Lots 12 through to
15, and Part of Lot 16, Registered Plan 68
69, 73, 77, 81 and 83 Metcalfe Street; D12PLC-10-97
#13. Moved by Councillor West Seconded by Councillor McKenzie
THAT Council approve the request for exemption from Part Lot Control made by Horizontal
Investments Limited to divide the subject lands to allow for two semi-detached blocks (four units),
as described on Plan 65R-19818, into separate lots;
THAT Bill 3897-98.D be given first and second reading with third reading pending the submission
of cash-in-lieu of parkland and servicing connection fees, and that Staff be given the ability to
forward subsequent By-laws as development progresses; and
THAT Council adopt a policy indicating that the handling of future land division matters for lands
not forming part of a recently registered plan of subdivision be processed either through
Committee of Adjustment or as a new plan of subdivision in order to ensure that all municipal
requirements, local resident concerns and legal considerations are comprehensively dealt with.
Applications for lands located within a recently registered plan of subdivision will continue to be
handled through requests for exemption from part lot control given that full public and technical
consideration has been given through the subdivision approval process.
CARRIED
PL98-004-005 - Execution of a Subdivision Agreement, Aurora Gardens Development Corp Ltd./ J.A.
Developments Inc., North side of Henderson Road, east of Bathurst Street
D12-85110 and D12-85048
#14. Moved by Councillor Hogg Seconded by Councillor Hartwell
THAT Council authorize the Mayor and Clerk to execute a Subdivision Agreement between the
Town of Aurora and Aurora Gardens Development Corp. Ltd. and J.A. Developments Inc. with
respect to the lands, as defined within the Agreement, contained within Draft Plan of Subdivision
19T-85110(R) subject to the provision of financial payments and securities as described in
Schedules ΑF≅ and ΑH≅ of the Subdivision Agreement;
THAT upon execution of the Agreement the Mayor and Clerk be authorized to execute all
documents necessary to effect the transfer of certain lands, reserves, and easements, at the
developers expense, as described in Schedule ΑG≅ to the Agreement;
THAT upon execution of the Agreement, Council allocate the servicing capacity necessary to
provide water and sanitary sewers to the 34 lots to be created; and
THAT Council authorize the Mayor and Clerk to execute the amendments to the Subdivision
Agreement between the Town of Aurora and Aurora Gardens Development Corp. Ltd. with
respect to the lands, as defined within the Agreement, contained within Draft Plan of Subdivision
19T-85048(R) and for which Council authorized the Mayor and Clerk to enter into at their August
7, 1997 Meeting.
CARRIED
TR98-001-006 - Delegation of Tax Policy for 1998 Taxation
and Memorandum from the Treasurer
#15. Moved by Councillor Hartwell Seconded by Councillor Hogg
THAT the Council of the Municipality of Aurora hereby consents to the
delegation for 1998 of the tax ratio setting responsibility to the lower tier
Aurora Council Minutes No. 01-98 Page 7
Wednesday, January 14, 1998
municipalities of the Regional Municipality of York and further agrees to the
apportionment of upper tier tax levy requirements as set out in Schedule ΑA≅.
CARRIED
CONSENT ITEMS REQUIRING SEPARATE DISCUSSION
The Bank of Nova Scotia, Aurora Branch re: Request to
be Exempted from 1 Hour Parking Limit, January 29, 1998
for RRSP Information Day
#16. Moved by Councillor Hartwell Seconded by Councillor Hogg
THAT permission be granted for the Scotia Bank Bus to park on the south side
of Mosley Street from 8:00 a.m. to 6:00 p.m. on January 29, 1998.
CARRIED
PL98-001-002 - Application for Site Plan Approval
Royal Canadian Legion, Part of Lots 82 and 103,
Registered Plan 246, 89 Industrial Parkway North
D11-27-97
#17. Moved by Councillor Hogg Seconded by Councillor Hartwell
THAT Report PL98-001-002 respecting the delegation of site plan approval for lands located on
Part of Lots 82 & 103, R.P. 246, municipally known as 89 Industrial Parkway North be received as
information; and
THAT subject to a satisfactory review by the Site Plan Committee, the Director of Planning be
authorized to execute a Site Plan Agreement between the Royal Canadian Legion and the Town
of Aurora to allow for the construction of a proposed office building on the subject lands.
CARRIED
CONSIDERATION OF OTHER BUSINESS FOR WHICH NOTICE HAS BEEN GIVEN
AT A PREVIOUS MEETING
Memorandum from Deputy Mayor John West
re: Notice of Motion - Regional Representation
#18. Moved by Councillor West Seconded by Councillor Healy
WHEREAS the Regional Municipality of York Act prescribes the elected
representation on Regional Council;
AND WHEREAS the composition of the Council has evolved over the twenty six
years since its inception to reflect population growth within the nine area
municipalities which comprise the Region;
AND WHEREAS the Town of Aurora has had, during this time frame, a single
member who is responsible to fully represent the views of all of the citizens of
the Town of Aurora on matters within the purview of the Region;
AND WHEREAS Aurora=s population growth has now exceeded that of the
Town of Georgina, a municipality having two Regional representatives and, on
an individual basis, is virtually double the population of the Township of King, the
Town of Whitchurch Stouffville, and the Town of East Gwillimbury who also have
a single representative;
Aurora Council Minutes No. 01-98 Page 8
Wednesday, January 14, 1998
AND WHEREAS the Region=s decision making structure and composition
currently includes six standing committees, and fifteen other committees, boards
and task forces;
AND WHEREAS the recent Provincial changes to the manner in which services
are delivered has significantly increased the role and responsibility of Regional
Government such that the Regional share of the tax dollar will increase from 22
to over 40 percent with a corresponding decrease in the education component of
the tax bill;
AND WHEREAS the Council of the Town of Aurora feels the ability of the forty
thousand local ratepayers to be represented in a fair and adequate manner is
severely compromised by the lack of a second voice at the Regional level;
BE IT HEREBY RESOLVED THAT the Council of the Town of Aurora hereby
seeks the support of the Council of the Regional Municipality of York to initiate
and pursue the required amendments to the Regional Municipality of York Act
such that the Town of Aurora will be accorded two representatives on the
Regional Council including the Mayor; and
THAT this resolution be forwarded to the Minister of Municipal Affairs and
Housing and to the offices of Mr. F. Klees, M.P.P. and Mr. Al Palladini, M.P.P.
On a recorded vote, the resolution was CARRIED
YEAS: 7 NAY: 0
VOTING YEA: Councillors Griffith, Hartwell, Healy, Hogg, McKenzie, West and Mayor Jones.
BY-LAWS
#19. Moved by Councillor Hartwell Seconded by Councillor Hogg
THAT leave be given the Mover and Seconder to introduce the following bills for
First Reading:
3889-97.D Being a By-law to amend By-law
No. 2213-78 (Aurora Montessori School).
3893-98.F Being a By-law to replace By-law
No. 3784-97.F (Planning Fees).
3895-98.H Being a By-law to amend By-law 3514-93
to appoint Solicitors to act as Officers of
the Corporation of the Town of Aurora
(Gordon James Whicher).
3896-98.H Being a By-law to appoint an Acting
Deputy Clerk for the Corporation of
the Town of Aurora (Jill Marcovecchio).
3897-98.D Being a By-law to exempt certain blocks
on Registered Plan 68 in Aurora, from
the Part Lot Control provisions as
provided in subsection 50(5) of the
Planning Act, R.S.O. 1990, c. P.13
(as amended) (Diamond).
3898-98.L Being a By-law to authorize the
conveyance of land being Part of
Block 34 on Registered Plan 65M-2012.
Aurora Council Minutes No. 01-98 Page 9
Wednesday, January 14, 1998
3899-98.F Being a By-law to amend Municipal
Waterworks Distribution By-law 3305-91,
as amended.
3900-98.F Being a By-law to authorize a
schedule of fees for the sale
of Town publications and to
prescribe service charges for
administrative matters.
3901-98.F Being a By-law to amend the
Schedule of Fees to the Building
By-law 3487-93, as amended.
AND THAT the same be taken as read a First Time.
CARRIED
#20. Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT leave be given the Mover and Seconder to introduce the following bills for
Second Reading:
3889-97.D Being a By-law to amend By-law
No. 2213-78 (Aurora Montessori School).
3893-98.F Being a By-law to replace By-law
No. 3784-97.F (Planning Fees).
3895-98.H Being a By-law to amend By-law 3514-93
to appoint Solicitors to act as Officers of
the Corporation of the Town of Aurora
(Gordon James Whicher).
3896-98.H Being a By-law to appoint an Acting
Deputy Clerk for the Corporation of
the Town of Aurora (Jill Marcovecchio).
3897-98.D Being a By-law to exempt certain blocks
on Registered Plan 68 in Aurora, from
the Part Lot Control provisions as
provided in subsection 50(5) of the
Planning Act, R.S.O. 1990, c. P.13
(as amended) (Diamond).
3898-98.L Being a By-law to authorize the conveyance
of land being Part of Block 34 on Registered
Plan 65M-2012.
3899-98.F Being a By-law to amend Municipal
Waterworks Distribution By-law 3305-91,
as amended.
3900-98.F Being a By-law to authorize a
schedule of fees for the sale
of Town publications and to
prescribe service charges for
administrative matters.
Aurora Council Minutes No. 01-98 Page 10
Wednesday, January 14, 1998
3901-98.F Being a By-law to amend the
Schedule of Fees to the Building
By-law 3487-93, as amended.
AND THAT the same be taken as read a Second Time.
CARRIED
#21. Moved by Councillor McKenzie Seconded by Councillor Griffith
THAT leave be given the Mover and Seconder to introduce the following by-law
for Third Reading:
3886-97.T Being a By-law to dedicate certain lands
as public highway on Registered Plan
65M-3123 forming part of Benville Crescent.
AND THAT the same be taken as read a Third Time.
CARRIED
#22. Moved by Councillor Healy Seconded by Councillor McKenzie
THAT leave be given the Mover and Seconder to introduce the following by-laws
for Third Reading:
3889-97.D Being a By-law to amend By-law
No. 2213-78 (Aurora Montessori
School).
3895-98.H Being a By-law to amend By-law 3514-93
to appoint Solicitors to act as Officers of
the Corporation of the Town of Aurora
(Gordon James Whicher).
3896-98.H Being a By-law to appoint an Acting
Deputy Clerk for the Corporation of
the Town of Aurora (Jill Marcovecchio).
3899-98.F Being a By-law to amend Municipal
Waterworks Distribution By-law 3305-91,
as amended.
3900-98.F Being a By-law to authorize a
schedule of fees for the sale
of Town publications and to
prescribe service charges for
administrative matters.
3901-98.F Being a By-law to amend the
Schedule of Fees to the Building
By-law 3487-93, as amended.
AND THAT the same be taken as read a Third Time.
CARRIED
Aurora Council Minutes No. 01-98 Page 11
Wednesday, January 14, 1998
QUESTIONS BY MEMBERS
Councillor Healy - Requested information on AMO=s position on the Fair Distribution
of Gasoline Tax.
Councillor West - Enquired about the new no parking restriction on Wellington Street
East.
NEW BUSINESS
AMO re: Provincial Government Calls on Municipalities to Assist
their Eastern Ontario >Twins=; and Region of York re:
Emergency Assistance to South Frontenac
#23. Moved by Councillor Griffith Seconded by Councillor McKenzie
THAT the correspondence be received as information.
CARRIED
Memorandum from Councillor Hogg re: Motion regarding Communication of Council Issues
and Initiatives Accessibility to Council by the Stakeholders of Aurora
#24. Moved by Councillor Hogg Seconded by Councillor Hartwell
WHEREAS we are elected to act as representatives of the people within our
community;
AND WHEREAS in order to fully represent the opinions and points of view of our
constituents, we should always be striving to find new and viable opportunities to
provide information to the community, and equally provide easy access for
community discussion and input to Council;
AND WHEREAS the Mayor identified in his Inauguration speech that one of the
priorities for this term of office is to enhance our current level of openness and
transparency with the community;
BE IT HEREBY RESOLVED THAT Council create an Ad Hoc Committee
composed of 2 or 3 members of Council and the Coordinator of Marketing and
Development to investigate avenues to facilitate broader communication of
Council issues and initiatives as well as to promote greater accessibility to
Council by the stakeholders of Aurora; and
THAT the Ad Hoc Committee=s initial findings be tabled at Council=s impending
Off-site Meeting for preliminary discussion.
CARRIED
#25. Moved by Councillor Griffith Seconded by Councillor West
THAT Councillors Hogg and Hartwell be appointed to the Ad Hoc Committee to
investigate communication of Council issues, initiatives, and accessibility to
Council by the stakeholders of Aurora.
CARRIED
Memorandum from Chief Administrative Officer re:
Canadian Waste Services Inc - Waste Management and Recycling Contract
Aurora Council Minutes No. 01-98 Page 12
Wednesday, January 14, 1998
#26. Moved by Councillor Healy Seconded by Councillor Hogg
THAT the expiry date of the Waste Management and Recycling Contract be
extended from May 10, 1998 to December 31, 1998 and that the prices for the
additional time period are to remain as agreed to in the Contract; and
THAT the yard waste pick up be increased from two pick ups in 1998 (one in
May and one in November) to once per month during the months of May, June,
July, August, September, October, and November, 1998 at no additional cost to
the Town.
CARRIED
ADJOURNMENT
#27. Moved by Councillor West
THAT the meeting be adjourned at 10:05 p.m.
CARRIED
___________________________
_____________________________________
T. JONES, MAYOR L. ALLISON, MUNICIPAL CLERK