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MINUTES - Council - 19920610MINUTES TOWN OF AURORA COUNCIL MEETING NO. 27-92 Council Chambers Aurora Town Hall Wednesday, June 10, 1992 8:00 p.m. COUNCIL MEMBERS IN ATTENDANCE Mayor West Constable, McKenzie, Weller. in the Chair; Councillors Griffith, He a 1 y, Jones, Pedersen, Timpson and STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Municipal Clerk, Deputy Clerk, Director of Planning, Treasurer, Director of Building Administration, Director of Public Works, Director of Personnel, Director of Leisure Services and Fire Chief. DECLARATION OF CONFLICT OF INTEREST Councillor Timpson declared a possible Conflict of Interest in Accounts paid to the York Region Board of Education by virtue of being an employee with same and in Report PW92-049-470 by virtue of ownership of property in the vicinity. He did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Timpson pointed out, with respect to the delegation re: Glenowen Properties Limited, that he will no longer declare a Conflict in this respect, because he no longer has an interest in purchasing a condominium unit in this development. Councillor McKenzie declared a possible Conflict of Interest in Accounts paid to Herb McKenzie Auto Parts, due to monetary interest in same, and did not take part in or vote on any questions in this regard, or attempt in any way to influence the voting on such questions. Councillor Pedersen declared a possible Conflict of Interest in Accounts paid to Canada Law Book, due to emp 1 oyment with same and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Healy declared a possible Conflict of Interest in Accounts paid to the York Region Board of Education due to employment with same and in Accounts paid to the Aurora Optimist Recreational Program by virtue of membership and did not take part in or vote on any questions in this regard, or attempt in any way to influence the voting on such questions. APPROVAL OF AGENDA #335. Moved by Councillor Pedersen Seconded by Councillor Weller THAT the content of the Agenda be approved as outlined herein, with the addition of Report PW92-049-470 to the New Business section of the Agenda. CARRIED Aurora Council Minutes No. 27-92 Wednesday, ,June 10, 1992 PRESENTATIONS - 2 - Mr. Ian Bowell, Ernst and Young re: Presentation of Town's Financial Statements for the year ended December 31, 1991 Mr. Bowell presented the Financial Statements for the Town for the year ending December 31, 1991, as audited by Ernst & Young pursuant to generally accepted auditing standards. He confirmed that the financial statements are free of any material misstatements and present fairly the financial position of the Town at December 31, 1991 and the results of its con sol ida ted operations for the fiscal year. Noting that the Town has virtually no long term debt, he indicated that, although the Town's reserves have been diminished due to the recession and temporary borrowing associated with the construction of the Town Hall, the Town is in a strong economic position. In addition, he noted that the Town exercised firm contro 1 over expenditures. Mr. Bowell concluded by wishing the Town continued success with respect to its financial management. #336. Moved by Councillor Timpson Seconded by Councillor Jones THAT the Audited Financial Statements be received as information. CARRIED Aurora Public Library re: Needs Assessment Study Ms. Wanda McKenzie, Chairman of the Library Board, introduced the other Board members present and expressed their appreciation to the Committee that supervised the preparation of the Needs Assessment Study. Mr. Tom Connor, Chairman of the Needs Study Committee indicated that the objective of Phase I was to carry out a community service needs analysis and to recommend whether capita 1 deve 1 opment needs existed. Based on community consultation and statistical comparisons, it was determined that library weaknesses included crowded conditions, shortage of parking and shortage of volumes. Accordingly, it was recommended that a facility of 28,000 square feet would be appropriate to service the requirements of a 40,000 person population. Phase II of the Study compared expanding the existing facility with relocation to a new faci 1 i ty or deve 1 opment of a branch faci 1 ity. Mr. Conner displayed several charts which led to the Phase II conclusion that the preferred option would be the creation of a new centra 1 facility. It was suggested that, exclusive of land costs, construction of such a facility would be $7,000,000 and annual operating costs would be $I,235,000. Phase III identified site selection criteria. Mr. Connor then provided data to indicate the use being made by the library by the public and the comparative growth of such use in relation to the growth of the population in the Town. He concluded by requesting that construction of a new library facility be incorporated into the Municipal Capital Development Plan, with due regard to a preferred timetable for completed construction by 1995. He also requested Council to consider continuing its involvement in the Board's planning process through appointments to the Board's Strategic Planning Committee. #337. Moved by Councillor Pedersen Seconded by Councillor Weller THAT the presentation be received as information. CARRIED DELEGATIONS Mr. Robert Downes, Glenowen Properties Limited re: Special Sewage Infill Charge -Citade 1 Place II, 85 We 11 i ngton St. W., Aurora, Rezoned Z-29-89, Apri 1 25, 1990 Mr. Downes pointed out that he had submitted a synopsis of his request with respect to the sewage infill charge. Rather than asking Council to analyze the synopsis at this time, he expressed his gratitude to Staff for assisting him to prepare the synopsis and invited Council to request Staff to prepare a detailed response to the issues raised in his materials. He asked that this response be available for the Council meeting in July, 1992. Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 - 3 - #338. Moved by Councillor Jones Seconded by Councillor Pedersen THAT the request be referred to Staff for a report. CARRIED Mr. Tom Weissberger re: Traffic Controls -McClellan Way Mr. Weissberger pointed out that a grouping of 36 houses along McClellan Way contain at least 50 children under the age of 10. He noted that the children are not always as careful as they should be on busy roads. He then pointed out that recent development, which has extended McClellan Way west to Bathurst Street, has resulted in additional traffic, particularly, from construction vehicles. At the same time, he noted that the steep grade and curve in the street renders visibility difficult and that there are no stop signs or speed signs on this stretch of the road. He also pointed out that the sidewalks are incomplete in the areas of new construction. Mr. Weissberger then handed out a comparison of similar streets in the Town, noting that these streets average one stop sign every .5 kilometers, have 40 kilometer speed limits in the areas of the schools and have signs to indicate the speed and to caution motorists that children are playing in the vicinity of the school. Noting that Council intends to deal later in the evening with his request for a stop sign at McClellan Way and Tamarac Trail, Mr. Weissberger also asked Council to post 40 kilometer speed signs, to ensure that police enforce the speed limit, to take efforts to ensure that construction traffic does not exit the new development by way of McClellan Way and Henderson Drive and to install a stop sign at McClellan Way and Rachewood Court. #339. Moved by Councillor Timpson Seconded by Councillor Griffith THAT the request be received and referred to the Director of Public Works for a Report. CARRIED PASSING OF ACCOUNTS #340. Moved by Councillor Weller Seconded by Councillor Jones THAT the following Accounts in the total amount of $4,048,147.71 details of which are on file with the Treasury Office, are approved by Council for payment and the seal of the Corporation be attached thereto. · Cheques Cheque #23237 TO #23343 Cheque #23344 TO #23396 Cheque #23397 TO #23491 Cheque #23492 TO #23609 Manual Cheques Cheque M43/92 TO M49/92 TOTAL CARRIED $ 349,767.20 L I B R A R Y $ 336' 701. 77 $ 357,333.74 $3,004,345.00 $4,048,147.71 Councillor Timpson, having previously declared a possible Conflict of Interest in Accounts paid to York Region Board of Education, did not take part in the vote called for payment of this account. Councillor McKenzie, having previously declared a possible Conflict of Interest in Accounts paid to Herb McKenzie Auto Parts, did not take part in the vote called for payment of this account. Councillor Pedersen, having previously declared a possible Conflict of Interest in Accounts paid to Canada Law Book, did not take part in the vote called for payment of this account. ··-·-'-"-··•·~. ~~•,¥ou~~-•-<A-'"""''*'~•·c ---~---·--~~~'-'--'-~--·-•->'~~-'---"-'-"n'~=•=;e=><-==-----"•==•-• ,,~& -~-"cl;.)l ·= """""""""""'""'~=--•~~-~-·-•---'-~"-'--- Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 - 4 - Councillor Healy, having previously declared a possible Conflict of Interest in Accounts paid to York Region Board of Education and the Aurora Optimist Recreational Program, did not take part in the vote called for payment of this account. SECTION "A" -CONSENT ITEMS Correspondence and Petitions Performing Arts York Region re: Request for Permission to Sell Raffle Tickets in the Town of Aurora THAT permission be granted to the Performing Arts York Region to sell tickets in the Town of Aurora for a raffle to be held November 20, 1992. Ms. Marybeth Deakin, resident re: Request to Close-off April Gardens for Block Party, June 13, 1992, 4:00 p.m. to 12:00 p.m. THAT permission be granted to close-off April Gardens for a block party to be held on June 13, 1992, from 4:00p.m. to 12:00 p.m.; and THAT the residents notify the Works, Fire, Police and Ambulance Departments regarding this event. Ms. Carol Mcinnis, resident re: Request to Close-off Avondale Crescent for Street Party, June 20, 1992, from 6:00 p.m. to 12:00 p.m. THAT permission be granted to close-off Avonda 1 e Crescent for a street party to be held on June 20, 1992, from 6:00 p.m. to 12:00 p.m.; and THAT the residents notify the Works, Fire, Police and Ambulance Departments regarding this event. Peggy and Bryan Robinson, residents re: Request to Close-off Trillium Drive for Street Party, June 27, 1992, from 5:00 p.m. to 10:00 p.m. THAT permission be granted to close-off Trillium Drive between Timberline Trail and Cranberry Lane for a street party to be held on June 27, 1992, from 6:00p.m. to 10:00 p.m.; and THAT the residents notify the Works, Fire, Police and Ambulance Departments regarding this event. AMO's Policy Position re: Waste Management -AMO's Response to the Ontario Scrap Tire Task Force's Scrap Tire Action Plan THAT the correspondence be received as information. AMO's Policy Position re: Waste Management -AMO's Response to Amendments to Bill 143, Waste Management Act THAT the correspondence be received as information. AMO's Newsbill re: Municipalities Reassess Benefits of OSDA Grant THAT the correspondence be received as information. '--· . Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 -5 - The Regional Munici~al ity of York re: Council Minute No. 238, Meetin~ he d on May 14, 1992 re: Funding Toward the Cont1nued Operations of Buttonville Airport THAT the correspondence be received as information. The Regional Municipality of York re: Regional Council Meeting held on May 14, 1992 Regarding Purple Loosestrife THAT the correspondence be received as information. The Regional Municipality of York re: Endorsement of Town of Aurora Resolution -Refundable Deposits on Soft Drink Containers and Other Non-Refillables THAT the correspondence be received as information. The Regional Municipality of York re: Town of Aurora Resolution -1992 Residential Refuse Rebate to Area Municipalities to be Based on Population as Opposed to Residential Refuse Weight THAT the correspondence be received as information. Town of Newmarket re: Town of Aurora Resolution - Open Local Government; Town of Markham re: Town of Aurora Resolution - Open Local Government; Town of Whitchurch-Stouffville re: Town of Aurora Resolution -Open Local Government THAT the correspondence be received as information. York County Hospital re: News Release -Hospital Annual Meeting, June 3, 1992 THAT the correspondence be received as information. Mrs. Barbara Richfield, resident re: Request for Three-Way Stop Sign at Haida Drive and McDonald Drive THAT the correspondence be received and referred to the Director of Public Works for a Report. Staff Reports CL92-025-455-Firearms By-law THAT Bill No. 3403-92, being a By-Law to regulate the use of certain weapons in the Town, be given first and second reading. CL92-027-456-Refreshment Vehicle Driver Licence Fees THAT Schedule A to By-Law 3224-90 be repealed and Schedule A to Bill No. 3404-92 be substituted therefor. LS92-053-457 -Renewal of Rental Agreement - Aurora Early Learning Centre Cooperative THAT the Mayor and Clerk be authorized to execute the attached form of lease for the use of the premises at the Jack Woods property to the Aurora Early Learning Centre Cooperative for a one (1) year term commencing July 1, 1992 in the amount of $8,744 per annum. ---·"-----'~--"•·~·-~~•"--'"~"•·•~•~·'~-~--"·~--~·-·-· ···-~-~-· ~----~''-""M~.,'~"--·-· -"""'""'"'-~= ·--'"····· ''="~" .. '""''"''""~·~-~-?-~-~~ .. --·-~--·-· ------·-------------------....... --~·--·---------·--·-··--··--------- Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 -6 - PW92-044-458 -Assumption of Services for the Archerhill Subdivision THAT Council assume the services within the subject development as contained within the registered plan 65M-2494; and THAT the Town retain financial securities in the amount of $6,000.00 pending the satisfactory restoration and performance of a drainage swale on the easement between Lots 7 and 8, to be reviewed by the Town for acceptability prior to June 15, 1993. PW92-046-459 -Completion Certificate, Tender No. PW-1991-20, Interior Road Construction, Aurora Cemetery, Town of Aurora THAT the Completion Certificate for Tender No. PW-1991-20, Interior Road Construction, Aurora Cemetery, Town of Aurora, payable to Vic Priestly Contracting Limited in the amount of $29,522.46, be approved; THAT the completion date be established as Ma.Y 22, 1992; and THAT the project costs be debited to Account 760-920. PW92-048-460 -Request for Multi-Way Stop -Old Yonge Street and Closs Square #341. THAT the request for a multi-way stop at Old Yonge Street and Closs Square be denied. Moved by Councillor McKenzie Seconded by Councillor Weller THAT the suggested resolutions respecting the matters 1 i sted as "Consent Items" be adopted as submitted to Council, and Staff be authorized to take all necessary action required to give effect to same. CARRIED SECTION B -MATTERS FOR CONSIDERATION CORRESPONDENCE AND PETITIONS The Municipality of Metropolitan Toronto re: Rebate on Solid Waste Management Fees for the Region of York #342. Moved by Councillor Timpson Seconded by Councillor Jones THAT the correspondence be received as information. CARRIED Interim Waste Authority Limited re: Environmental Assessment Document II, Part 2 Summary -The Long List of Candidate Sites #343. Moved by Councillor Pedersen Seconded by Councillor McKenzie THAT the correspondence be received as information. CARRIED ' ·~~~ ' Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 - 7 - COMMITTEE REPORTS Committee of the Whole Meeting No. 26-92 #344. Moved by Councillor Timpson Seconded by Councillor McKenzie THAT the Minutes of the Committee of the Whole Meeting No. 26-92 be received and the recommendations carried by the Committee be adopted. CARRIED Committee on Committees Report #345. #346. Moved by Councillor Jones Seconded by Councillor Healy THAT the Chairmanship of the Planning Advisory Committee be changed such that the Chairmanship rotates on a monthly basis with the same rotational pattern as the Committee of the Whole; CARRIED Moved by Councillor Jones Seconded by Councillor Healy THAT Council approve the establishment or continuation, as the case may be, of the following Standing Committees of Council: Business Development Committee Committee of the Whole Leisure Services Advisory Committee Planning Advisory Committee Special Events Advisory Committee Transit Eligibility Advisory Committee THAT Council approve the continuation of the following Ad Hoc Committees of Council: Church Street School Committee North/East Quadrant Traffic Committee Sign By-law Review Committee Strategic Planning Steering Committee Crossing Guard Policy and Procedure Committee Wellington Street Corridor Study Steering Committee THAT the Clerk be directed to advertise for citizen participation in a Leisure Services Advisory Committee; THAT the Terms of Reference for the Leisure Services Committee attached to this Report be approved; and THAT the Clerk be directed to proceed with a review and update of the muni ci pa 1 i ty' s Procedura 1 By-1 aw to endeavour to pro vi de for consistency in operating parameters for the various Committees. CARRIED STAFF REPORTS CL92-024-461 -Designation of the Graham-Wood House #347. Moved by Councillor Pedersen Seconded by Councillor Timpson THAT Council defer third reading of Bill No. 3312-91, a by-law to designate the Graham-Wood House as being of architectural and/or historic value or interest, to a future Council or Committee of the Whole meeting for further discussion. CARRIED --------·~-------~---·~··-·---~--~-----••-•-•-•~•-•~•-••••------------·-----•--•A -----"-----•---•--- Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 - 8 - CL92-026-462 -Transfer of Hydro Easement for the Town Hall 348. Moved by Councillor Griffith Seconded by Councillor Pedersen THAT the Mayor and Clerk be authorized to execute the attached agreement between Gordon and Elizabeth Schmidt and the Town of Aurora; and THAT the Town agree to accept the attached transfer of hydro easement over Part 2, Reference Plan 65R-13645. CARRIED CL92-028-463 -Council/Committee Meeting Agenda Calendar September to December 1992 #349. Moved by Councillor Constable Seconded by Councillor Griffith THAT the appended calendar of Council and Standing Committee meetings for the months of September through December 1992 be approved; and THAT the customary meeting nights for the Planning Advisory Committee and Committee of the Who 1 e be reversed for a four month trial period as shown on the proposed calendar. CARRIED LS92-056-464 -Leisure Services Department -Monthly Information Report for May, 1992 #350. Moved by Councillor Pedersen Seconded by Councillor Weller THAT the report prepared by the Director of Leisure Services outlining Departmental activities and statistics for the month of May 1992, be received as information. CARRIED LS92-057-465 -Roofing Project -Victoria Hall #351. Moved by Councillor Weller Seconded by Councillor McKenzie THAT Council approve Model Builders (Aurora) Limited for the re-roofing project of Victoria Hall at its all inclusive quotation price of $8,604. CARRIED PER92-010-466 -Personnel Department Activity Report #352. Moved by Councillor McKenzie Seconded by Councillor Timpson THAT the report from the Director of Personnel respecting Personnel Department activities be received as information. CARRIED CONSIDERATION OF CONSENT ITEMS REQUIRING SEPARATE DISCUSSION CL92-023-454 -Land Acquisition -Industrial Parkway North Extension #353. Moved by Councillor Healy Seconded by Councillor Constable THAT Bill No. 3402~92, a by-law to authorize the acquisition of 1 ands related to the extension of the Industria 1 Parkway North be given three readings by Council. CARRIED Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 - 9 - UNFINISHED BUSINESS ADM92-003-467 -Mrs. H. Peck -Release of Holdback of $1,000 Pertaining to Construction of Residence at 87 George Street #354. Moved by Councillor Timpson Seconded by Councillor McKenzie THAT the security deposit in the amount of $1,000 held by the Town be returned to Mrs. H. Peck. CARRIED PW92-045-468-Residents' Request/Petition for Multi-Way Stop -Heathwood Heights Drive and Meadowood Drive #355. Moved by Councillor Jones Seconded by Councillor Healy THAT the request for a multi-way stop installation be denied; and THAT additional signage be installed to provide advance warning of the intersection. CARRIED PW92-047-469 -Reguest for Traffic Controls - McClellan Way and Correspondence from Steven and Judy Juhasz ·residents re: Petition for Improved Safety of McClellan Way #356. BY-LAWS #357. Moved by Councillor Jones Seconded by Councillor Healy THAT the Mayor and Council authorize the installation of a multi-way stop at McClellan Way and Tamarac Trail subsequent to the passing of the appropriate By-law; and THAT the necessary By-law to authorize the installation be introduced. CARRIED Moved by Councillor Healy Seconded by Councillor Griffith THAT leave be given the Mover and Seconder to introduce the following bills for First Reading: 3401-92 Being a By-law to provide for the licensing and regulation of places of amusement and persons who for gain keep billiard, pool or bagatelle tables on their premises within the Town of Aurora. 3402-92 Being a By-law to authorize the acquisition of land for the purpose of extending Industrial Parkway North and adding to the neighbouring open space. 3403-92 Being a By-law to prohibit and/or regulate the use of certain weapons in the Town of Aurora. 3404-92 Being a By-law to amend By-law 3224-90, a By-law for licensing, regulating and governing vehicles from which refreshments are sold for consumption by the public. Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 #358. #359. -10 - 3405-92 Being a By-law to repeal By-law 2923-87, a By-law to require the closing of shops in the Town of Aurora. 3406-92 Being a By-law to temporarily close Yonge Street, within the Town of Aurora, for the July 1st, 1992 Parade. AND THAT the same be taken as read a First Time. CARRIED Moved by Councillor Griffith Seconded by Councillor Pedersen THAT leave be given the Mover and Seconder to introduce the following bills for Second Reading: 3401-92 Being a By-law to provide for the licensing and regulation of places of amusement and persons who for gain keep billiard, pool or bagatelle tables on their premises within the Town of Aurora. 3402-92 Being a By-law to authorize the acquisition of land for the purpose of extending Industrial Parkway North and adding to the neighbouring open space. 3403-92 Being a By-law to prohibit and/or regulate the use of certain weapons in the Town of Aurora. 3404-92 Being a By-law to amend By-law 3224-90, a By-law for licensing, regulating and governing vehicles from which refreshments are sold for consumption by the public. 3405-92 Being a By-law to repeal By-law 2923-87, a By-law to require the closing of shops in the Town of Aurora. 3406-92 Being a By-law to temporarily close Yonge Street, within the Town of Aurora, for the July 1st, 1992 Parade. AND THAT the same be taken as read a Second Time. CARRIED Moved by Councillor Pedersen Seconded by Councillor Weller THAT leave be given the Mover and Seconder to introduce the following by-laws for Third Reading: 3402-92 Being a By-law to authorize the acquisition of land for the purpose of extending Industrial Parkway North and adding to the neighbouring open space. 3406-92 Being a By-law to temporarily close Yonge Street, within the Town of Aurora, for the July 1st, 1992 Parade. AND THAT the same be taken as read a Third Time. CARRIED Aurora Council Minutes No. 27-92 Wednesday, June 10, 1992 -11 - QUESTIONS BY MEMBERS Councillor Griffith Requested the Director of Public Works to report on the feasibility of reducing the speed on Walton Drive between Wellington Street and Mark Street to 40. km/hour. Councillor Weller Asked Staff to report on the progress of the appeal of Committee of Adjustment decisions A-18/20-91/D13-18/20-91 (877578 Ontario Limited) to the O.M.B. Councillor Healy Requested the Chief Administrative Officer to comment on the processes available to fund new library construction. NEW BUS I NESS Memo from Mayor West re: Consultants for Wellington Street East #360. Moved by Councillor Timpson Seconded by Councillor Healy THAT the Town not approve a four lane highway being constructed from Yonge Street to the railway tracks; THAT the Town request that a treed boulevard with sidewalks and turning lanes be included in the design of Wellington Street East. THAT the Town request that a bridge be constructed over the Holland River with pathways either side of the Holland River; and THAT the Regional Council authorize the Regional staff and Consultants to meet with Town Staff regarding these recommendations. CARRIED Canada 125 Cor~oration re: Request for Proclamation -"National Ne1ghbourhood Day", June 14, 1992 #361. Moved by Councillor Weller Seconded by Councillor McKenzie THAT June 14, 1992 be proclaimed "National Neighbourhood Day" in the Town of Aurora. CARRIED PW92-049-470 -Wellington Street Bikeway -Trail Linkage #362. Moved by Councillor Pedersen Seconded by Councillor Healy THAT a 2.5 metre wide asphaltic concrete bikeway from Mcleod Drive to McDonald Drive on the north side of Wellington Street West be authorized for inclusion with the Region of York contract to widen Wellington Street West; THAT funds up to $30,000.00 be authorized from Parks Reserve for this activity; and THAT the proposed sidewalk from the existing walkway 300 metres east of Bathurst Street to Mcleod Drive on the south side of Wellington Street West be constructed at a width of 2.5 metres. CARRIED Councillor Timpson, having previously declared a possible Conflict of Interest in Report PW92-049-470, did not take part in the vote called for in this regard. ADJOURNMENT #363. Moved by Councillor Timpson be adjourned at 9:04 p.m . . t· I \ t J. WEST', CARRIED